Monitor TikTok hashtag trends with Apify and send ranked reports via Gmail

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1. Workflow Overview

Who it's for This workflow is for social media managers, content strategists, and marketing teams who need to track TikTok engagement trends across multiple hashtags on a recurring basis — without ...

Best for

Market Research automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.scheduletrigger, n8n-nodes-base.gmail, n8n-nodes-base.httprequest, n8n-nodes-base.code, n8n-nodes-base.splitinbatches, n8n-nodes-base.datatable

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Allan Vaccarizi.

Original n8n.io source

1.1 Workflow description

Title: Monitor TikTok hashtag trends with Apify and send ranked reports via Gmail
Workflow name: Monitor TikTok hashtag trends with Apify and send ranked reports via Gmail

Who it's for

This workflow is for social media managers, content strategists, and marketing teams who need to track TikTok engagement trends across multiple hashtags on a recurring basis — without manually checking each one.

How it works

A schedule trigger fires the workflow at a configured interval (e.g., daily or hourly).
A list of hashtag queries is retrieved from an n8n Data Table.
Each query is processed in a loop: a POST request is sent to the Apify TikTok scraper API, which returns up to 50 recent posts per hashtag from the past 7 days.
A first Code node computes a weighted engagement score for each post: likes × 1 + comments × 2 + shares × 3 + views / 1000.
A second Code node re-ranks the posts, assigns a level (High / Medium / Low), and formats the top 15 results.
The ranked results are saved to an n8n Data Table for persistence and simultaneously sent as a styled HTML email report via Gmail.
The loop continues to the next query batch until all hashtags are processed.

How to set up

Connect your Apify account credentials to the Scrape TikTok via Apify HTTP Request node
Connect your Gmail account (OAuth2) to the Send TikTok Report by Email node and set the recipient address
Configure the Get Queries from Table node to point to your Data Table containing the list of hashtags to monitor
Configure the Save Rankings to Table node to point to the destination Data Table where results should be stored
Set the desired run frequency in the When Schedule Triggers node
Adjust the scoring weights in the Score and Sort TikTok Posts code node if needed

Requirements

Apify account with access to the clockworks~tiktok-scraper actor
Gmail account with OAuth2 credentials configured in n8n
Two n8n Data Tables: one for input queries, one for storing ranked results

How to customize

Adjust the engagement scoring formula in the Score and Sort TikTok Posts node to weight views, shares, or comments differently based on your priorities.
Extend the email template to include additional social platforms (Reddit, Instagram) by adding parallel scraping branches before the ranking step.
Change the resultsPerPage or oldestPostDateUnified parameters in the Apify API call to control the volume and recency of posts fetched.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note16

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note21

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - When Schedule Triggers

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 5 - Send TikTok Report by Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 6 - Scrape TikTok via Apify

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 7 - Score and Sort TikTok Posts

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 8 - Loop Over TikTok Queries

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 9 - Sticky Note14

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note15

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note19

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note20

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note23

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Rank TikTok Posts1

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 15 - Get Queries from Table1

Type / Role: n8n-nodes-base.dataTable - dataTable
Config choices: Version 1

Block 16 - Save Rankings to Table1

Type / Role: n8n-nodes-base.dataTable - dataTable
Config choices: Version 1

3. Summary Table

Workflow	Monitor TikTok hashtag trends with Apify and send ranked reports via Gmail
Complexity	advanced
Nodes	16
Categories	Market Research, AI Summarization
Author	Allan Vaccarizi
Published	15 Apr 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/15074/15074.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Market Research workflows AI Summarization workflows

Frequently asked questions

What does Monitor TikTok hashtag trends with Apify and send ranked reports via Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Market Research, AI Summarization use case.

Allan Vaccarizi

39 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.scheduletrigger n8n-nodes-base.gmail n8n-nodes-base.httprequest n8n-nodes-base.code n8n-nodes-base.splitinbatches n8n-nodes-base.datatable

Complexity

advanced

Published 15 Apr 2026

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/15074/15074.json

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Monitor TikTok hashtag trends with Apify and send ranked reports via Gmail

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who it's for

How it works

How to set up

Requirements

How to customize

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note16

Block 3 - Sticky Note21

Block 4 - When Schedule Triggers

Block 5 - Send TikTok Report by Email

Block 6 - Scrape TikTok via Apify

Block 7 - Score and Sort TikTok Posts

Block 8 - Loop Over TikTok Queries

Block 9 - Sticky Note14

Block 10 - Sticky Note15

Block 11 - Sticky Note19

Block 12 - Sticky Note20

Block 13 - Sticky Note23

Block 14 - Rank TikTok Posts1

Block 15 - Get Queries from Table1

Block 16 - Save Rankings to Table1

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions