Manage emails via WhatsApp with Gmail, GPT and voice recognition

Name: Manage emails via WhatsApp with Gmail, GPT and voice recognition
Availability: InStock
Author: Floyd Mahou

Manage emails via WhatsApp with Gmail, GPT and voice recognition preview

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Important notice

This workflow is provided as-is. Please review and test before using in production.

Overview

🔍 How it works

This workflow turns WhatsApp into a smart email command center using AI.

Users can speak or type instructions like:

"Send a follow-up to Claire”
"Write a draft email to Claire to confirm tomorrow’s meeting at 5 PM”
"What is the name of Claire's firm?”

The agent transcribes voice notes, extracts intent with GPT, interacts with Gmail (send, draft, search), and replies with a confirmation via WhatsApp — either as text or a voice message.

⚙️ Key Modules Used

WhatsApp Business Webhook (Meta)
OpenAI Whisper (voice transcription)
GPT (intent + content generation)
Gmail (search, draft, send)
Airtable (contact lookup + memory logging)

🧠 Memory Layer (Optional)

The agent logs key fields in Airtable:

Recipient email
Company / job title And more... This creates a lightweight "gut memory” so the agent feels context-aware.

🗺️ Setup Steps

Connect WhatsApp Business API (via Meta Developer Console)
Add OpenAI and Gmail credentials in n8n
Link your Airtable base for contacts and logging

🧩 Best Use Cases

Hands-free email reply while commuting
Fast Gmail access for busy consultants / solopreneurs
Custom business agents for service-based professionals

⏱️ Estimated Setup Time

30–60 minutes

✅ Requirements

WhatsApp Business Cloud access
OpenAI API Key
Gmail or Google Workspace
Airtable account (free plan OK)
n8n instance (cloud or self-hosted with HTTPS)

Floyd Mahou

3 workflows

Nodes

@n8n/n8n-nodes-langchain.agent n8n-nodes-base.gmailtool @n8n/n8n-nodes-langchain.lmchatopenai n8n-nodes-base.whatsapptrigger n8n-nodes-base.switch n8n-nodes-base.httprequest @n8n/n8n-nodes-langchain.openai n8n-nodes-base.set

Complexity

advanced

Published 19 Jun 2025

Likes 0

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Install path: /data/workflows/5042/5042.json

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Manage emails via WhatsApp with Gmail, GPT and voice recognition

Workflow preview

Important notice

Overview

🔍 How it works

⚙️ Key Modules Used

🧠 Memory Layer (Optional)

🗺️ Setup Steps

🧩 Best Use Cases

⏱️ Estimated Setup Time

✅ Requirements