Manage construction projects with tasks, photo reports, Telegram & Google Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

How it works This template helps project managers collect task updates and photo reports from field workers via Telegram and stores everything in a Google Sheet. It enables daily project reporting ...

Best for

Project Management automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.if, n8n-nodes-base.code, n8n-nodes-base.noop, n8n-nodes-base.cron, n8n-nodes-base.googlesheets, n8n-nodes-base.telegram, n8n-nodes-base.stickynote, n8n-nodes-base.telegramtrigger

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Artem Boiko.

Original n8n.io source

1.1 Workflow description

Title: Manage construction projects with tasks, photo reports, Telegram & Google Sheets
Workflow name: Manage construction projects with tasks, photo reports, Telegram & Google Sheets

How it works

This template helps project managers collect task updates and photo reports from field workers via Telegram and stores everything in a Google Sheet. It enables daily project reporting without paper or back-office overhead.

High-level flow:

Workers receive daily tasks via Telegram

They respond with photo reports

Bot auto-saves replies (photos + status) to a Google Sheet

The system tracks task completion, adds timestamps, and maintains report history

Set up steps

🕒 Estimated setup time: 15–30 min You’ll need:

A Telegram bot (via BotFather)

A connected Google Sheet (with specific column headers)

A set of preconfigured tasks

👉 Detailed setup instructions and required table structure are documented in sticky notes inside the workflow.

Consulting and Training

We work with leading construction, engineering, consulting agencies and technology firms around the world to help them implement open data principles, automate CAD/BIM processing and build robust ETL pipelines.

If you would like to test this solution with your own data, or are interested in adapting the workflow to real project tasks, feel free to contact us.

Docs & Issues:
Full Readme on GitHub

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Are there messages to send?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 2 - Prepare Updates

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 3 - Are there updates?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 4 - No messages

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 5 - No updates

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 6 - Check every minute - Photo

Type / Role: n8n-nodes-base.cron - cron
Config choices: Version 1

Block 7 - Get photo reports data

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 8 - Find and form messages - Photo

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 9 - Send to Telegram - Photo

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1

Block 10 - Update status in table - Photo

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 11 - Check every minute - Tasks

Type / Role: n8n-nodes-base.cron - cron
Config choices: Version 1

Block 12 - Get tasks

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 13 - Find and form messages - Tasks

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 14 - Are there messages to send? - Tasks

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 15 - Send to Telegram - Tasks

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1

Block 16 - Prepare updates - Tasks

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 17 - Are there updates? - Tasks

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 18 - Update status in table - Tasks

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 19 - No messages - Tasks

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 20 - No updates - Tasks

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 21 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 22 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 23 - Check register_user1

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 24 - Read users sheet1

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Showing the first 24 of 111 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Manage construction projects with tasks, photo reports, Telegram & Google Sheets
Complexity	advanced
Nodes	111
Categories	Project Management
Author	Artem Boiko
Published	30 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6675/6675.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Project Management workflows

Frequently asked questions

What does Manage construction projects with tasks, photo reports, Telegram & Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Project Management use case.

Artem Boiko

13 workflows

Nodes

n8n-nodes-base.if n8n-nodes-base.code n8n-nodes-base.noop n8n-nodes-base.cron n8n-nodes-base.googlesheets n8n-nodes-base.telegram n8n-nodes-base.stickynote n8n-nodes-base.telegramtrigger

Complexity

advanced

Published 30 Jul 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/6675/6675.json

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Manage construction projects with tasks, photo reports, Telegram & Google Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

How it works

Set up steps

Consulting and Training

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Are there messages to send?

Block 2 - Prepare Updates

Block 3 - Are there updates?

Block 4 - No messages

Block 5 - No updates

Block 6 - Check every minute - Photo

Block 7 - Get photo reports data

Block 8 - Find and form messages - Photo

Block 9 - Send to Telegram - Photo

Block 10 - Update status in table - Photo

Block 11 - Check every minute - Tasks

Block 12 - Get tasks

Block 13 - Find and form messages - Tasks

Block 14 - Are there messages to send? - Tasks

Block 15 - Send to Telegram - Tasks

Block 16 - Prepare updates - Tasks

Block 17 - Are there updates? - Tasks

Block 18 - Update status in table - Tasks

Block 19 - No messages - Tasks

Block 20 - No updates - Tasks

Block 21 - Sticky Note

Block 22 - Sticky Note1

Block 23 - Check register_user1

Block 24 - Read users sheet1

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions