Googleform submission to create a Github issue bug report

Automated Workflow for Google Form Submissions, GitHub Issues, and Discord Notifications

This workflow streamlines how new Google Form submissions are processed by automatically creating GitHub issues and sending real-time notifications to a Discord channel through a webhook.

Who Is This Template For?

• Developers looking to centralize bug reporting and issue tracking.
• Project Managers seeking an efficient way to log tasks and updates.
• QA Teams that need a fast, automated process for reporting and resolving issues.

Workflow Overview

1. Google Form Trigger

   • The workflow begins with a Google Sheets Trigger node that checks for new form submissions every minute.

2. Add New Form Submissions to Google Sheets

   • Each new submission is recorded in a dedicated Google Sheet for easy reference and archiving.

3. Filter Out Already Posted Issues

   • An If node checks if the issue is already posted on GitHub by looking for an existing GitHub link in the sheet.

4. Format Message / Output Parsing

   • If the issue is new, an OpenAI Chat Model node generates a structured output, including a title, description, and suggested fix.

5. Add Issue to GitHub

   • The structured output is used to create a new issue in the specified GitHub repository.

6. Send Notification to Discord

   • A Discord webhook is triggered to send a notification to your chosen channel, including a link to the newly created GitHub issue.

7. Add GitHub Link to the Sheet

   • The GitHub issue link is added back to the Google Sheet for easy cross-referencing.

Setup Steps

1. Google Sheets Setup

• Create/Designate a Google Sheet: Ensure it’s set to receive form submissions.
• Configure the Trigger Node: Provide the correct document ID and sheet name in the Google Sheets Trigger node.

2. OpenAI Configuration

• API Credentials: Set up the OpenAI Chat Model node with valid OpenAI API credentials.
• Prompt Definition: Create a prompt that formats the form submission data into a structured output (e.g., title, description, suggested fix).

3. GitHub Configuration

• OAuth Credentials: Configure the GitHub node with your GitHub OAuth credentials.
• Target Repository: Specify the repository where new issues should be created.

4. Discord Webhook

• Webhook URL: Obtain a webhook URL from your Discord server.
• Notification Setup: Use the HTTP Request node to send notifications to your chosen Discord channel.

5. Google Sheets Update

• Document & Sheet Name: Provide the same Google Sheet details used in the first step.
• Add GitHub Link: Update the corresponding row with the newly created GitHub issue link.

Recommended Google Sheet Columns

• Timestamp: Automatically recorded when the form is submitted.
• Issue Title: Generated by the OpenAI Chat Model.
• Issue Description: Detailed breakdown of the issue.
• GitHub Link: Automatically populated once the issue is created.
• Discord Notification Status (optional): Indicates whether the notification was sent successfully.

Additional Notes

• Duplicate Prevention: The conditional logic ensures existing issues aren’t recreated on GitHub.
• AI-Powered Formatting: OpenAI helps structure the issue details, providing clarity for developers.
• Real-Time Alerts: Discord notifications keep your entire team updated on new issues as they arise.