Generate custom branded PDF invoices from QuickBooks and email to clients

Name: Generate custom branded PDF invoices from QuickBooks and email to clients
Availability: InStock
Author: Chintan Prajapati

Generate custom branded PDF invoices from QuickBooks and email to clients preview

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This workflow is provided as-is. Please review and test before using in production.

Overview

Automated QuickBooks Invoice to Custom PDF & Email

This n8n workflow automates the entire QuickBooks invoicing process — from creation to delivery. When a new invoice is generated in QuickBooks Online, it automatically fetches the data, applies your company branding, converts it into a professional multi-page PDF via Gotenberg, and emails it directly to your client.

Key Features:

⚡ Fully Automated: Triggers instantly on new QuickBooks invoices.

🧾 Custom Branding: Adds your logo and signature from public URLs.

🎨 Modern PDF Design: Clean, professional multi-page layout with smart totals and “Page X of Y” footers.

📧 Automatic Emailing: Sends the final PDF in a formatted email to your customer.

Requirements: QuickBooks Online, n8n instance, Gotenberg (HTML→PDF converter), and public URLs for logo/signature.

Chintan Prajapati

3 workflows

Nodes

n8n-nodes-base.webhook n8n-nodes-base.quickbooks n8n-nodes-base.httprequest n8n-nodes-base.extractfromfile n8n-nodes-base.merge n8n-nodes-base.code n8n-nodes-base.html n8n-nodes-base.converttofile

Complexity

advanced

Published 06 Nov 2025

Likes 0

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Install path: /data/workflows/10553/10553.json

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Generate custom branded PDF invoices from QuickBooks and email to clients

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Overview