Extract purchase orders from Gmail using Gemini AI and save to Google Sheets

Name: Extract purchase orders from Gmail using Gemini AI and save to Google Sheets
Availability: InStock
Author: SayOne Technologies

Extract purchase orders from Gmail using Gemini AI and save to Google Sheets preview

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Important notice

This workflow is provided as-is. Please review and test before using in production.

Overview

🚀 AI-Powered Email to Purchase Order Workflow

Automatically scan your inbox for new purchase order requests, extract order details using Gemini AI, and log them into Google Sheets — all without manual effort.

✨ Core Capabilities

⏱ Runs every minute to check unread emails
📧 Filters emails by subject
🤖 Uses Gemini AI to summarize email content & extract structured order details
📅 Formats dates into ISO calendar weeks
📊 Adds product data from Google Sheets to complete order info
✅ Appends final purchase order records into a Google Sheet (without replacing previous ones)

🛠 Setup Essentials

📩 Gmail account for fetching unread emails
🔑 Google Gemini (PaLM) API credentials
📒 Google Sheet with predefined purchase order headers

📖 Activation Guide

⚙️ Configure Gmail & Google Sheets credentials in n8n
🎯 Adjust the subject filter to match your email rules
🔌 Connect Gemini AI with your API credentials
📑 Create a Google Sheet with the required headers
▶️ Activate the workflow and let it run in the background

🎨 Customizing the Workflow

🔍 Email Filters → Change keywords in the filter node to match your purchase order email subjects
🏷 Order Fields → Modify Set and Append to Google Sheet nodes if your schema differs
✍️ AI Instructions → Adjust the AI Agent’s prompt to fit your company’s email style or product details
⏲ Frequency → Update the Cron node if you want to scan emails less often
📂 Target Google Sheet → Point to a different sheet or tab depending on your department or customer

SayOne Technologies

4 workflows

Nodes

n8n-nodes-base.gmail n8n-nodes-base.cron n8n-nodes-base.if @n8n/n8n-nodes-langchain.agent @n8n/n8n-nodes-langchain.lmchatgooglegemini n8n-nodes-base.stickynote n8n-nodes-base.set n8n-nodes-base.filter

Complexity

advanced

Published 15 Sept 2025

Likes 0

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Install path: /data/workflows/8585/8585.json

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Extract purchase orders from Gmail using Gemini AI and save to Google Sheets

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Important notice

Overview

🚀 AI-Powered Email to Purchase Order Workflow

✨ Core Capabilities

🛠 Setup Essentials

📖 Activation Guide

🎨 Customizing the Workflow