Extract Instagram profile data with Apify and store in Google Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Workflow Overview This cutting edge n8n automation is a powerful social media intelligence gathering tool designed to transform Instagram profile research into a seamless, automated process. By int...

Best for

Market Research automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.formtrigger, n8n-nodes-base.httprequest, n8n-nodes-base.set, n8n-nodes-base.googlesheets, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Yaron Been.

Original n8n.io source

1.1 Workflow description

Title: Extract Instagram profile data with Apify and store in Google Sheets
Workflow name: Extract Instagram profile data with Apify and store in Google Sheets

Workflow Overview

This cutting-edge n8n automation is a powerful social media intelligence gathering tool designed to transform Instagram profile research into a seamless, automated process. By intelligently combining web scraping, data formatting, and cloud storage technologies, this workflow:

Discovers Profile Insights:
- Automatically scrapes Instagram profile data
- Captures comprehensive profile metrics
- Extracts critical social media intelligence
Intelligent Data Capture:
- Retrieves follower counts
- Collects biographical information
- Captures profile picture and external links
Seamless Data Logging:
- Automatically stores data in Google Sheets
- Creates a living, updateable database
- Enables easy analysis and tracking

Key Benefits

🤖 Full Automation: Instant profile intelligence
💡 Comprehensive Insights: Detailed social media metrics
📊 Effortless Tracking: Automated data collection
🌐 Multi-Purpose Research: Flexible data gathering

Workflow Architecture

🔹 Stage 1: Trigger & Input

Form-Based Trigger: Manual username submission
Webhook Support: Flexible data entry methods
User-Driven Initiation

🔹 Stage 2: Web Scraping

Apify Integration: Robust Instagram data extraction
Comprehensive Profile Scanning:
- Followers count
- Following count
- Profile biography
- Profile picture URL

🔹 Stage 3: Data Formatting

Intelligent Data Mapping
Standardized Data Structure
Preparation for Storage

🔹 Stage 4: Cloud Logging

Google Sheets Integration
Persistent Data Storage
Easy Access and Analysis

Potential Use Cases

Influencer Marketing: Talent identification
Competitive Intelligence: Audience research
Social Media Analysis: Performance tracking
Recruitment: Talent scouting
Brand Partnerships: Collaboration opportunities

Setup Requirements

Apify Account
- Instagram scraping actor
- API token
- Configured scraping parameters
Google Sheets
- Connected Google account
- Prepared tracking spreadsheet
- Appropriate sharing settings
n8n Installation
- Cloud or self-hosted instance
- Workflow configuration
- API credential management

Future Enhancement Suggestions

🤖 Advanced profile scoring
📊 Engagement rate calculation
🔔 Real-time change alerts
🌐 Multi-platform profile tracking
🧠 AI-powered insights generation

Technical Considerations

Implement robust error handling
Use exponential backoff for API calls
Maintain flexible data extraction strategies
Ensure compliance with platform terms of service

Ethical Guidelines

Respect user privacy
Use data for legitimate research
Maintain transparent data collection practices
Provide opt-out mechanisms

Connect With Me

Ready to unlock social media insights?

📧 Email: [email protected]

🎥 YouTube: @YaronBeen

💼 LinkedIn: Yaron Been

Transform your social media research with intelligent, automated workflows!

#InstagramDataScraping #SocialMediaIntelligence #InfluencerMarketing #DataAutomation #AIResearch #MarketingTechnology #SocialMediaAnalytics #ProfileIntelligence #WebScraping #MarketingTech

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Provide Usernames

Type / Role: n8n-nodes-base.formTrigger - formTrigger
Config choices: Version 2.2

Block 2 - Scrape Instagram Profile via Apify

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 3 - Format Instagram Profile Data

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 4 - Append Profile to Google Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

Block 5 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Sticky Note9

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Extract Instagram profile data with Apify and store in Google Sheets
Complexity	intermediate
Nodes	8
Categories	Market Research
Author	Yaron Been
Published	02 Jun 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/4587/4587.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Market Research workflows

Frequently asked questions

What does Extract Instagram profile data with Apify and store in Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Market Research use case.

Yaron Been

180 workflows

Nodes

n8n-nodes-base.formtrigger n8n-nodes-base.httprequest n8n-nodes-base.set n8n-nodes-base.googlesheets n8n-nodes-base.stickynote

Complexity

intermediate

Published 02 Jun 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/4587/4587.json

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Extract Instagram profile data with Apify and store in Google Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Workflow Overview

Key Benefits

Workflow Architecture

🔹 Stage 1: Trigger & Input

🔹 Stage 2: Web Scraping

🔹 Stage 3: Data Formatting

🔹 Stage 4: Cloud Logging

Potential Use Cases

Setup Requirements

Future Enhancement Suggestions

Technical Considerations

Ethical Guidelines

Connect With Me

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Provide Usernames

Block 2 - Scrape Instagram Profile via Apify

Block 3 - Format Instagram Profile Data

Block 4 - Append Profile to Google Sheet

Block 5 - Sticky Note

Block 6 - Sticky Note1

Block 7 - Sticky Note9

Block 8 - Sticky Note4

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions