Email summary agent

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Problem Teams often struggle with email overload, leading to missed actions and inefficient meeting preparation. Solution This workflow automates email management using n8n and AI. It fetches email...

Best for

Ticket Management automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.scheduletrigger, n8n-nodes-base.gmail, n8n-nodes-base.aggregate, @n8n/n8n-nodes-langchain.openai

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Vishal Kumar.

Original n8n.io source

1.1 Workflow description

Title: Email summary agent
Workflow name: Email summary agent

Problem

Teams often struggle with email overload, leading to missed actions and inefficient meeting preparation.

Solution

This workflow automates email management using n8n and AI. It fetches emails, summarizes key points and actions, and sends two concise updates—one in the morning and one at night.

How It Works

Triggers at 7 AM and 9 PM: Automates the process to summarize emails received during specific time blocks.
Fetches Emails: Retrieves emails from the last 24 hours or after a specific time.
Summarizes with AI: Uses OpenAI to process the email content into actionable summaries. Sends Team Updates: Compiles the summaries into a concise, formatted email and sends it to the team.

Expected Results

Significant reduction in missed actions and follow-ups.

Customizations

Adjust timings, filters, and recipients to suit your team’s needs.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Daily 7AM Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 4 - Fetch Emails - Past 24 Hours

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 5 - Organize Email Data - Morning

Type / Role: n8n-nodes-base.aggregate - aggregate
Config choices: Version 1

Block 6 - Summarize Emails with OpenAI - Morning

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.7

Block 7 - Send Summary - Morning

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 8 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Email summary agent
Complexity	intermediate
Nodes	9
Categories	Ticket Management, AI Summarization
Author	Vishal Kumar
Published	13 Jan 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/2722/2722.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Ticket Management workflows AI Summarization workflows

Frequently asked questions

What does Email summary agent do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Ticket Management, AI Summarization use case.

Vishal Kumar

3 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.scheduletrigger n8n-nodes-base.gmail n8n-nodes-base.aggregate @n8n/n8n-nodes-langchain.openai

Complexity

intermediate

Published 13 Jan 2025

Likes 0

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Install path: /data/workflows/2722/2722.json

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Email summary agent

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Problem

Solution

How It Works

Expected Results

Customizations

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note1

Block 3 - Daily 7AM Trigger

Block 4 - Fetch Emails - Past 24 Hours

Block 5 - Organize Email Data - Morning

Block 6 - Summarize Emails with OpenAI - Morning

Block 7 - Send Summary - Morning

Block 8 - Sticky Note2

Block 9 - Sticky Note4

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions