Easy Redmine and Microsoft Teams workflow template

This workflow contains community nodes that are only compatible with the self-hosted version of n8n.

Daily Easy Redmine Task Digest to Microsoft Teams Channel

Overview

This workflow automatically collects newly assigned Easy Redmine tasks for a specific team and sends a concise, formatted summary to a Microsoft Teams channel each weekday morning. It’s designed to keep your team updated without manual copy-pasting or sifting through outdated information.

Perfect for project managers, team leads, or consultants using Easy Redmine, this automation ensures that no high-priority or recent tasks are missed, improving transparency and daily planning.

How it works

• Daily Trigger (8:30 AM on workdays): Initiates the automation at a fixed schedule.
• Get Issues by Query: Easy Redmine node retrieves all issues matching a saved filter
• Split Out Issues: Breaks the received array of tasks into individual items for separate processing.
• Keep Relevant Fields & Add Link: Filters to essential data (ID, author, subject, description) and creates a clickable issue link using URL concatenation.
• Run for Each Task: Iterates over tasks to process and send individually.
• Message into Team Channel: Uses the Microsoft Teams node to post formatted HTML content into the chosen channel.

How to Use

1. Import the workflow into your n8n instance.
2. Set up Easy Redmine credentials with API access.

• Add or configure your Easy Redmine API credential.

1. Set up Microsoft Teams credentials with API access.

• Add or configure your Microsoft Teams OAuth2 API credential.

1. Adjust the saved filter in Easy Redmine to match your team’s needs.
2. Update Teams channel or chat selection in the final node.
3. Modify the scheduled trigger time if desired.
4. Test with a smaller query before enabling full automation.

Example Use Cases

• Daily Team Stand-ups: Provide an automated pre-meeting digest of all new or updated tasks.
• Consulting Project Management: Keep consultants aware of the latest client requests.
• Support Teams: Quickly distribute newly assigned tickets without manual coordination.

Requirements

• Easy Redmine account with API access and permission to use saved filters.
• Microsoft Teams account with permission to post to the target channel.

Customization

• Adjust the saved filter in Easy Redmine to target different teams, statuses, or update windows.
• Change the schedule to match your meeting cadence (daily, twice daily, etc.).
• Alter the HTML formatting for better readability or company branding.
• Add more fields from Easy Redmine (priority, due date, etc.) for richer summaries.

Workflow Improvement Suggestions:

• Rename generic nodes like “manual” and “get-manyissues” to descriptive titles (e.g., “Filter Fields & Build Link”).
• Remove any real names or project-specific data before publishing.
• Consider adding error handling if Easy Redmine or Teams API calls fail.