Daily overdue tasks report from ClickUp to Gmail for team accountability

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Description Stay on top of missed deadlines with this automated workflow that generates daily HTML reports of overdue tasks from ClickUp. This automation runs daily, fetching all tasks with past du...

Best for

Project Management automation workflows
Multimodal AI automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.manualtrigger, n8n-nodes-base.function, n8n-nodes-base.gmail, n8n-nodes-base.clickup, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Rahul Joshi.

Original n8n.io source

1.1 Workflow description

Title: Daily overdue tasks report from ClickUp to Gmail for team accountability
Workflow name: Daily overdue tasks report from ClickUp to Gmail for team accountability

Description

Stay on top of missed deadlines with this automated workflow that generates daily HTML reports of overdue tasks from ClickUp. This automation runs daily, fetching all tasks with past due dates, organizing them by assignee, and delivering professional reports to keep teams accountable.

Perfect for sales and business development managers who need real-time visibility on overdue ClickUp tasks to drive accountability and timely completion.

Features

🚨 Complete Overdue Task List - All tasks with past due dates, status, and sprint points 👤 Assignee Breakdown - Organized by team member for quick follow-ups 🏷 Priority Tagging - Visual urgency assessment with priority indicators 📊 Summary Statistics - Total overdue tasks per user and team-wide metrics 📅 Daily Automation - Ensures no overdue task slips through the cracks 📧 Professional Reports - Polished HTML emails delivered via Gmail

Setup Instructions

Prerequisites: Ensure you have n8n (v1.0+), ClickUp workspace access, and Gmail account with app-specific password
ClickUp API: Generate API token in ClickUp Settings > Apps and add to n8n credentials
Gmail Configuration: Set up Gmail credentials using app-specific password (enable 2FA first)
Import Workflow: Load the JSON template and update ClickUp workspace/list IDs
Configure Recipients: Update email recipient list in the Gmail node
Test Run: Execute manually to verify data retrieval and email delivery
Schedule: Set daily schedule (recommended: 8 AM on weekdays)

The polished HTML report is sent automatically via Gmail, keeping managers, team leads, and stakeholders informed without manual task tracking.

Perfect for sales and business development managers who need real-time visibility on overdue ClickUp tasks to drive accountability and timely completion.

Keywords: n8n ClickUp automation, overdue task report, overdue assignments, ClickUp to Gmail workflow, missed deadline tracker, sales task monitoring, overdue sprint points report.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - When clicking 'Execute workflow'

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 2 - Process Sprint Data

Type / Role: n8n-nodes-base.function - function
Config choices: Version 1

Block 3 - Send Daily Report Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 1

Block 4 - Get many tasks

Type / Role: n8n-nodes-base.clickUp - clickUp
Config choices: Version 1

Block 5 - creating report

Type / Role: n8n-nodes-base.function - function
Config choices: Version 1

Block 6 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Daily overdue tasks report from ClickUp to Gmail for team accountability
Complexity	intermediate
Nodes	10
Categories	Project Management, Multimodal AI
Author	Rahul Joshi
Published	19 Aug 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/7572/7572.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Project Management workflows Multimodal AI workflows

Frequently asked questions

What does Daily overdue tasks report from ClickUp to Gmail for team accountability do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Project Management, Multimodal AI use case.

Rahul Joshi

269 workflows

Nodes

n8n-nodes-base.manualtrigger n8n-nodes-base.function n8n-nodes-base.gmail n8n-nodes-base.clickup n8n-nodes-base.stickynote

Complexity

intermediate

Published 19 Aug 2025

Likes 0

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Install path: /data/workflows/7572/7572.json

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Daily overdue tasks report from ClickUp to Gmail for team accountability

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - When clicking 'Execute workflow'

Block 2 - Process Sprint Data

Block 3 - Send Daily Report Email

Block 4 - Get many tasks

Block 5 - creating report

Block 6 - Sticky Note1

Block 7 - Sticky Note2

Block 8 - Sticky Note3

Block 9 - Sticky Note4

Block 10 - Sticky Note5

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions