Coordinate move-out cleaning and repair tasks with Google Sheets, Slack, email and Claude

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Who this is for Property management companies managing frequent tenant move outs across multiple units. What this workflow does Automatically schedules and coordinates move out cleaning and repair ...

Best for

Project Management automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.scheduletrigger, n8n-nodes-base.set, n8n-nodes-base.googlesheets, @n8n/n8n-nodes-langchain.agent, @n8n/n8n-nodes-langchain.lmchatanthropic, n8n-nodes-base.gmail, n8n-nodes-base.slack, n8n-nodes-base.webhook

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Hyrum Hurst.

Original n8n.io source

1.1 Workflow description

Title: Coordinate move-out cleaning and repair tasks with Google Sheets, Slack, email and Claude
Workflow name: Coordinate move-out cleaning and repair tasks with Google Sheets, Slack, email and Claude

Who this is for

Property management companies managing frequent tenant move-outs across multiple units.

What this workflow does

Automatically schedules and coordinates move-out cleaning and repair tasks, sends vendor instructions, notifies internal teams, tracks completions, and logs everything for reporting.

How it works

Cron triggers workflow before lease end.
AI generates personalized move-out instructions and checklists.
Vendors and property management teams are notified.
Completion updates logged in Google Sheets.
Optional AI suggests follow-up actions for delays.

How to set up

Connect tenant data, configure Cron, Slack, Email, and Task Manager credentials. Customize AI prompts and verify notification flows.

Requirements

Google Sheets
Email & Slack credentials
AI Node access
Task Manager (Trello/Asana/etc.)

Built by QuarterSmart. Created by Hyrum Hurst.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Schedule Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.3

Block 2 - Workflow Configuration

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 3 - Get Tenant & Property Info

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 4 - Generate Move-Out Instructions

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 3

Block 5 - Anthropic Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatAnthropic - lmChatAnthropic
Config choices: Version 1.3

Block 6 - Structure Tasks for Vendors

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 7 - Send Email to Vendors

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 8 - Notify Property Management Team

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.3

Block 9 - Vendor Confirmation Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2.1

Block 10 - Log Task Completion

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 11 - Check Task Delays

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 12 - Suggest Follow-Up Actions

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 3

Block 13 - Anthropic Chat Model1

Type / Role: @n8n/n8n-nodes-langchain.lmChatAnthropic - lmChatAnthropic
Config choices: Version 1.3

Block 14 - Send Follow-Up Alert

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.3

Block 15 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 17 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 18 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Coordinate move-out cleaning and repair tasks with Google Sheets, Slack, email and Claude
Complexity	advanced
Nodes	18
Categories	Project Management, AI Summarization
Author	Hyrum Hurst
Published	03 Jan 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/12429/12429.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Project Management workflows AI Summarization workflows

Frequently asked questions

What does Coordinate move-out cleaning and repair tasks with Google Sheets, Slack, email and Claude do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Project Management, AI Summarization use case.

Hyrum Hurst

25 workflows

Nodes

n8n-nodes-base.scheduletrigger n8n-nodes-base.set n8n-nodes-base.googlesheets @n8n/n8n-nodes-langchain.agent @n8n/n8n-nodes-langchain.lmchatanthropic n8n-nodes-base.gmail n8n-nodes-base.slack n8n-nodes-base.webhook

Complexity

advanced

Published 03 Jan 2026

Likes 0

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Install path: /data/workflows/12429/12429.json

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Coordinate move-out cleaning and repair tasks with Google Sheets, Slack, email and Claude

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who this is for

What this workflow does

How it works

How to set up

Requirements

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Schedule Trigger

Block 2 - Workflow Configuration

Block 3 - Get Tenant & Property Info

Block 4 - Generate Move-Out Instructions

Block 5 - Anthropic Chat Model

Block 6 - Structure Tasks for Vendors

Block 7 - Send Email to Vendors

Block 8 - Notify Property Management Team

Block 9 - Vendor Confirmation Webhook

Block 10 - Log Task Completion

Block 11 - Check Task Delays

Block 12 - Suggest Follow-Up Actions

Block 13 - Anthropic Chat Model1

Block 14 - Send Follow-Up Alert

Block 15 - Sticky Note

Block 16 - Sticky Note1

Block 17 - Sticky Note2

Block 18 - Sticky Note3

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions