B2B lead qualification

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This automated n8n workflow qualifies B2B leads via voice calls using the VAPI API and integrates the collected data into Google Sheets. It triggers when a new lead’s phone number is added, streaml...

Best for

Lead Generation automation workflows
AI Chatbot automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.googlesheetstrigger, n8n-nodes-base.httprequest, n8n-nodes-base.googlesheets, n8n-nodes-base.stickynote, n8n-nodes-base.respondtowebhook, n8n-nodes-base.webhook

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Oneclick AI Squad.

Original n8n.io source

1.1 Workflow description

Title: B2B lead qualification
Workflow name: B2B lead qualification

What is VAPI?

VAPI is an API service that enables voice call automation, used here to qualify leads by capturing structured data through interactive calls.

Good to Know

VAPI API calls may incur costs based on usage; check VAPI pricing for details.
Ensure Google Sheets access is properly authorized to avoid data issues.
Use credential fields for the HTTP Request node 'Bearer token' instead of hardcoding.
Use a placeholder Google Sheet document ID (e.g., "your-sheet-id-placeholder") to avoid leaking private data.

How It Works

Detect when a new phone number is added for a lead using the New Lead Captured node.
Use the Receive Lead Details from VAPI node to capture structured data (name, company, challenges) via a POST request.
Trigger an outbound VAPI call to qualify the lead with the Initiate Voice Call (VAPI) node.
Store the collected data into a Google Sheet using the Save Qualified Lead to CRM Sheet node.
Send a success response back to VAPI with the Send Call Data Acknowledgement node.

How to Use

Import the workflow into n8n.
Configure VAPI API credentials in the HTTP Request node using credential fields.
Set up Google Sheets API access and authorize the app.
Create a Google Sheet with the following columns: Name (text), Company (text), Challenges (text), Date (date).
Test with a sample lead phone number to verify call initiation and data storage.
Adjust the workflow as needed and retest.

Requirements

VAPI API credentials
Google Sheets API access

Customizing This Workflow

Modify the Receive Lead Details from VAPI node to capture additional lead fields or adjust call scripts for specific industries.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - New Lead Captured

Type / Role: n8n-nodes-base.googleSheetsTrigger - googleSheetsTrigger
Config choices: Version 1

Block 2 - Initiate Voice Call (VAPI)

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 3 - Save Qualified Lead to CRM Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

Block 4 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Send Call Data Acknowledgement

Type / Role: n8n-nodes-base.respondToWebhook - respondToWebhook
Config choices: Version 1.2

Block 10 - Receive Lead Details from VAPI

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

3. Summary Table

Workflow	B2B lead qualification
Complexity	intermediate
Nodes	10
Categories	Lead Generation, AI Chatbot
Author	Oneclick AI Squad
Published	27 Jun 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/5404/5404.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Lead Generation workflows AI Chatbot workflows

Frequently asked questions

What does B2B lead qualification do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Generation, AI Chatbot use case.

Oneclick AI Squad

224 workflows

Nodes

n8n-nodes-base.googlesheetstrigger n8n-nodes-base.httprequest n8n-nodes-base.googlesheets n8n-nodes-base.stickynote n8n-nodes-base.respondtowebhook n8n-nodes-base.webhook

Complexity

intermediate

Published 27 Jun 2025

Likes 0

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Install path: /data/workflows/5404/5404.json

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B2B lead qualification

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

What is VAPI?

Good to Know

How It Works

How to Use

Requirements

Customizing This Workflow

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - New Lead Captured

Block 2 - Initiate Voice Call (VAPI)

Block 3 - Save Qualified Lead to CRM Sheet

Block 4 - Sticky Note

Block 5 - Sticky Note1

Block 6 - Sticky Note2

Block 7 - Sticky Note3

Block 8 - Sticky Note4

Block 9 - Send Call Data Acknowledgement

Block 10 - Receive Lead Details from VAPI

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions