Automated daily task reminder emails with Google Sheets & SMTP

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Description: Automatically send daily reminder emails to your team using this prebuilt n8n workflow integrated with Google Sheets and SMTP. This automation scans a content calendar spreadsheet, fil...

Best for

Project Management automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.cron, n8n-nodes-base.googlesheets, n8n-nodes-base.filter, n8n-nodes-base.emailsend, n8n-nodes-base.code, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Rahul Joshi.

Original n8n.io source

1.1 Workflow description

Title: Automated daily task reminder emails with Google Sheets & SMTP
Workflow name: Automated daily task reminder emails with Google Sheets & SMTP

Description:

Automatically send daily reminder emails to your team using this prebuilt n8n workflow integrated with Google Sheets and SMTP. This automation scans a content calendar spreadsheet, filters pending tasks due today, sends personalized reminders to assigned writers, and updates the sheet with email delivery status—perfect for managing content teams, freelancers, or internal task deadlines without manual follow-ups.

What This Template Does

⏰ Daily Trigger (Cron): Starts automatically each day at a specified time to check for due tasks.

📋 Reads Tasks from Google Sheets:Fetches all task entries from your content calendar spreadsheet including task name, due date, writer email, and status.

🔍 Filters Today's Pending Tasks: Uses a filter node to select only those tasks where the due date is today and the status is still marked as “Pending.

📧 Sends Reminder Emails via SMTP: Automatically sends a personalized email to each writer, reminding them about their due task with the task name in the subject line.

🧠 Determines Delivery Status (Code Node):Checks if the email was accepted and marks it as “sent” or “not sent” for accurate tracking.

📈 Updates Google Sheet with Email Status: Logs the delivery result back into the original spreadsheet, ensuring that team leads can track follow-ups and completion metrics.

Required Integrations

✅ Google Sheets OAuth2 API (for reading/writing task info) ✅ SMTP Credentials (for sending reminder emails) 🎯 Ideal Use Cases 📝 Content Calendar Reminders for writers, editors, and content managers 🧑‍💼 Daily Task Reminders for project coordinators or team leads 📅 Client Follow-Ups for account managers or sales reps ⏳ Deadline Compliance Automation for remote or async teams

Why This Template is Powerful

No more missed deadlines or manual tracking
Completely modular—can be adapted to send Slack reminders or WhatsApp instead
Full loop: trigger → check → remind → log
Perfect for non-tech teams using Google Sheets to track deliverables

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Daily Reminder Trigger

Type / Role: n8n-nodes-base.cron - cron
Config choices: Version 1

Block 2 - Read Content Calendar

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4

Block 3 - Filter Today's Tasks

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2

Block 4 - Send Reminder Email

Type / Role: n8n-nodes-base.emailSend - emailSend
Config choices: Version 2

Block 5 - Code

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 6 - Update row in sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 7 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Automated daily task reminder emails with Google Sheets & SMTP
Complexity	intermediate
Nodes	12
Categories	Project Management
Author	Rahul Joshi
Published	24 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6365/6365.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Project Management workflows

Frequently asked questions

What does Automated daily task reminder emails with Google Sheets & SMTP do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Project Management use case.

Rahul Joshi

269 workflows

Nodes

n8n-nodes-base.cron n8n-nodes-base.googlesheets n8n-nodes-base.filter n8n-nodes-base.emailsend n8n-nodes-base.code n8n-nodes-base.stickynote

Complexity

intermediate

Published 24 Jul 2025

Likes 0

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Install path: /data/workflows/6365/6365.json

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Automated daily task reminder emails with Google Sheets & SMTP

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Daily Reminder Trigger

Block 2 - Read Content Calendar

Block 3 - Filter Today's Tasks

Block 4 - Send Reminder Email

Block 5 - Code

Block 6 - Update row in sheet

Block 7 - Sticky Note

Block 8 - Sticky Note1

Block 9 - Sticky Note2

Block 10 - Sticky Note3

Block 11 - Sticky Note4

Block 12 - Sticky Note5

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions