Automate personalized cold emails with Apollo lead scraping and GPT-4.1

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

How This Works This automation automatically scrapes leads from Apollo using the Apify scraper, filters out those who do not have an Email or URL included, scrapes the leads' website content and wr...

Best for

Lead Generation automation workflows
Multimodal AI automation workflows
advanced n8n builders looking for reusable templates

Tools used

@n8n/n8n-nodes-langchain.openai, n8n-nodes-base.splitinbatches, n8n-nodes-base.manualtrigger, n8n-nodes-base.googlesheets, n8n-nodes-base.set, n8n-nodes-base.filter, n8n-nodes-base.httprequest, n8n-nodes-base.code

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Richard Besier.

Original n8n.io source

1.1 Workflow description

Title: Automate personalized cold emails with Apollo lead scraping and GPT-4.1
Workflow name: Automate personalized cold emails with Apollo lead scraping and GPT-4.1

How This Works

This automation automatically scrapes leads from Apollo using the Apify scraper, filters out those who do not have an Email or URL included, scrapes the leads' website content and writes personalised Icebreakers and subject lines based on the website's content.

Set Up (Step-by-Step)

Connect the API keys from the Apify scraper mentioned in the workflow sticky note.
Insert Apollo URL and the amount of leads you want to scrape.
Connect your Slack account (if needed)

Reach Out To Me

Send me an Email if you need further assistance: [email protected]

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Website Summary

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.8

Block 2 - Loop Over Items

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 3 - Icebreaker Writer

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.8

Block 4 - Subject Line Writer

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.8

Block 5 - When clicking ‘Execute workflow’

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 6 - Create spreadsheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 7 - EDIT Apollo URL + Amount

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 8 - Keep Fields

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 9 - Filter URL + Email

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.2

Block 10 - Call Apify Scraper

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 11 - Receive Scraper's Data

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 12 - Append or update row in sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 13 - Save To Spreadsheet

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 14 - HTTP -> Plain Text

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 15 - Crawl Website Content

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 16 - Send a message

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.3

Block 17 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 18 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 19 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 20 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 21 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 22 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 23 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 24 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Automate personalized cold emails with Apollo lead scraping and GPT-4.1
Complexity	advanced
Nodes	24
Categories	Lead Generation, Multimodal AI
Author	Richard Besier
Published	31 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6749/6749.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Lead Generation workflows Multimodal AI workflows

Frequently asked questions

What does Automate personalized cold emails with Apollo lead scraping and GPT-4.1 do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Generation, Multimodal AI use case.

Richard Besier

2 workflows

Nodes

@n8n/n8n-nodes-langchain.openai n8n-nodes-base.splitinbatches n8n-nodes-base.manualtrigger n8n-nodes-base.googlesheets n8n-nodes-base.set n8n-nodes-base.filter n8n-nodes-base.httprequest n8n-nodes-base.code

Complexity

advanced

Published 31 Jul 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/6749/6749.json

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Automate personalized cold emails with Apollo lead scraping and GPT-4.1

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

How This Works

Set Up (Step-by-Step)

Reach Out To Me

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Website Summary

Block 2 - Loop Over Items

Block 3 - Icebreaker Writer

Block 4 - Subject Line Writer

Block 5 - When clicking ‘Execute workflow’

Block 6 - Create spreadsheet

Block 7 - EDIT Apollo URL + Amount

Block 8 - Keep Fields

Block 9 - Filter URL + Email

Block 10 - Call Apify Scraper

Block 11 - Receive Scraper's Data

Block 12 - Append or update row in sheet

Block 13 - Save To Spreadsheet

Block 14 - HTTP -> Plain Text

Block 15 - Crawl Website Content

Block 16 - Send a message

Block 17 - Sticky Note

Block 18 - Sticky Note1

Block 19 - Sticky Note2

Block 20 - Sticky Note3

Block 21 - Sticky Note4

Block 22 - Sticky Note5

Block 23 - Sticky Note6

Block 24 - Sticky Note7

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions