Block 1 - Run Daily
- Type / Role
- n8n-nodes-base.scheduleTrigger - scheduleTrigger
- Config choices
- Version 1.2
Automate multi-step onboarding emails from Notion leads via Gmail and Telegram
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1. Workflow Overview
This workflow automates a complete 5 step user onboarding sequence by integrating Notion (as a CRM), Gmail (for sending emails), and Telegram (for team alerts). Instead of manually checking user si...
Best for
- Lead Nurturing automation workflows
- advanced n8n builders looking for reusable templates
Tools used
n8n-nodes-base.scheduletrigger, n8n-nodes-base.manualtrigger, n8n-nodes-base.set, n8n-nodes-base.notion, n8n-nodes-base.gmail, n8n-nodes-base.telegram, n8n-nodes-base.stickynote
Source and attribution
This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Vadim Mubi.
Original n8n.io source1.1 Workflow description
- Title
- Automate multi-step onboarding emails from Notion leads via Gmail and Telegram
- Workflow name
- Automate multi-step onboarding emails from Notion leads via Gmail and Telegram
This workflow automates a complete 5-step user onboarding sequence by integrating Notion (as a CRM), Gmail (for sending emails), and Telegram (for team alerts).
Instead of manually checking user sign-up dates, this workflow runs daily to detect where each user is in their journey and triggers the appropriate action.
How it works
The workflow checks your Notion database every 24 hours and performs the following actions based on the user's registration date:
- Day 0 (Welcome): Sends an immediate welcome email via Gmail to new signups.
- Day 1 (Value): Sends a "Pro Tip" email to encourage feature adoption.
- Day 3 (Check-in): Sends a soft check-in email asking if the user needs help.
- Day 7 (Sales Push): Sends a personal email from a manager to users who haven't converted yet, and sends a Telegram notification to your sales team about this hot lead.
- Trial Expiry: Automatically detects when a trial is about to expire (3 days left) and sends a renewal reminder.
Setup steps
Duplicate the Notion Template You need a specific database structure for this workflow to work. 👉 Click here to duplicate the CRM Template
Configure Content Double-click the
đź“ť CONFIGURATIONnode. Here you can easily edit:
- Email Subjects & Bodies: Customize the text for all 5 emails in one place.
- Telegram Chat ID: Add your team's chat ID to receive alerts.
- Connect Accounts
- Select your Notion Database in the Notion nodes.
- Connect your Gmail account in the email nodes.
- (Optional) Add your Telegram credentials.
- Activate Turn on the workflow. It is set to run daily by default.
1.2 Logical Blocks
This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.
2. Block-by-Block Analysis
Block 2 - Manual Trigger
- Type / Role
- n8n-nodes-base.manualTrigger - manualTrigger
- Config choices
- Version 1
Block 3 - đź“ť CONFIGURATION
- Type / Role
- n8n-nodes-base.set - set
- Config choices
- Version 2
Block 4 - 1. Get New Users
- Type / Role
- n8n-nodes-base.notion - notion
- Config choices
- Version 2.2
Block 5 - 📧 Send Welcome
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 6 - âś… Mark Welcome
- Type / Role
- n8n-nodes-base.notion - notion
- Config choices
- Version 2.2
Block 7 - 2. Get Day 1 Users
- Type / Role
- n8n-nodes-base.notion - notion
- Config choices
- Version 2.2
Block 8 - 📧 Send Tip #1
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 9 - âś… Mark Tip #1
- Type / Role
- n8n-nodes-base.notion - notion
- Config choices
- Version 2.2
Block 10 - 3. Get Day 3 Users
- Type / Role
- n8n-nodes-base.notion - notion
- Config choices
- Version 2.2
Block 11 - 📧 Send Follow-up
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 12 - âś… Mark Follow-up
- Type / Role
- n8n-nodes-base.notion - notion
- Config choices
- Version 2.2
Block 13 - 4. Get Day 7 Users
- Type / Role
- n8n-nodes-base.notion - notion
- Config choices
- Version 2.2
Block 14 - 📧 Send Manager Email
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 15 - âś… Mark Personal
- Type / Role
- n8n-nodes-base.notion - notion
- Config choices
- Version 2.2
Block 16 - 📢 Notify Team
- Type / Role
- n8n-nodes-base.telegram - telegram
- Config choices
- Version 1.2
Block 17 - 5. Get Expiring Users
- Type / Role
- n8n-nodes-base.notion - notion
- Config choices
- Version 2.2
Block 18 - 📧 Send Payment Alert
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 19 - âś… Update Status
- Type / Role
- n8n-nodes-base.notion - notion
- Config choices
- Version 2.2
Block 20 - Sticky Note
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 21 - Sticky Note 1
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 22 - Sticky Note1
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 23 - Sticky Note2
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 24 - Sticky Note3
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Showing the first 24 of 26 workflow blocks. Download the JSON for the full node graph.
3. Summary Table
| Workflow | Automate multi-step onboarding emails from Notion leads via Gmail and Telegram |
|---|---|
| Complexity | advanced |
| Nodes | 26 |
| Categories | Lead Nurturing |
| Author | Vadim Mubi |
| Published | 11 Jan 2026 |
4. Reproducing the Workflow from Scratch
-
1. Download the workflow JSON
Use the JSON export at /data/workflows/12633/12633.json as the source template for this automation.
-
2. Import the template into n8n
Open n8n, import the downloaded JSON, and review each node before activating the workflow.
-
3. Configure credentials and variables
Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
-
4. Test with sample data
Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
-
5. Activate and monitor
Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.
5. General Notes & Resources
Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.
Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.
Frequently asked questions
What does Automate multi-step onboarding emails from Notion leads via Gmail and Telegram do?
This workflow automates a complete 5 step user onboarding sequence by integrating Notion (as a CRM), Gmail (for sending emails), and Telegram (for team alerts). Instead of manually checking user si...
What do I need before importing this workflow?
Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.
Can I customize this workflow?
Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Nurturing use case.