Automate event registration & follow-ups with Gmail reminders & Google Sheets

Open on n8n.io

$20/month : Unlimited workflows

2500 executions/month

Try free

THE #1 IN WEB SCRAPING

Scrape any website without limits

Try free

HOSTINGER

Early Deal
DISCOUNT 20%

Self-hosted n8n

Unlimited workflows - from $4.99/mo

Try free

#1 hub for scraping, AI & automation

6000+ actors - $5 credits/mo

Try free

Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

How it works Simplified registration : Automatically captures sign ups via optimized web forms. Instant confirmations : Immediately sends confirmation emails with event details and calendar invites...

Best for

Social Media automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.webhook, n8n-nodes-base.stickynote, n8n-nodes-base.set, n8n-nodes-base.if, n8n-nodes-base.code, n8n-nodes-base.gmail, n8n-nodes-base.wait, n8n-nodes-base.googlesheets

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Rodrigue Gbadou.

Original n8n.io source

1.1 Workflow description

Title: Automate event registration & follow-ups with Gmail reminders & Google Sheets
Workflow name: Automate event registration & follow-ups with Gmail reminders & Google Sheets

How it works

Simplified registration: Automatically captures sign-ups via optimized web forms.

Instant confirmations: Immediately sends confirmation emails with event details and calendar invites.

Scheduled reminders: Automatic reminder sequence before the event to maximize attendance.

Post-event follow-up: Automatically collects feedback and nurtures participants.

Set up steps

Registration form: Create or connect your event registration form.
Calendar system: Integrate with Google Calendar or Outlook to manage time slots.
Email service: Set up your sending platform (Gmail, SendGrid, Mailchimp).
CRM integration: Sync with your CRM for participant tracking.
Feedback survey: Prepare your post-event satisfaction questionnaire.
Personalized sequences: Tailor messages based on event type.

Key Features

🎯 Optimized registration: Responsive forms with real-time validation

📅 Automatic calendar management: Instantly adds to calendars and manages time slots

⏰ Smart reminders: Progressive sequence (D-7, D-1, H-2) with personalized content

📊 Complete tracking: Monitors sign-ups, attendance, and participation rates

🎤 Multi-event support: Manage multiple events and formats simultaneously

📱 Mobile notifications: Push alerts and SMS for urgent reminders

🔄 Automatic feedback: Collects and analyzes participant feedback automatically

📈 Detailed analytics: Performance reports and improvement insights

Supported Event Types

Webinars: Online sessions with auto-generated access links
Conferences: In-person events with seat and logistics management
Trainings: Learning sessions with progress tracking
Meetings: Internal meetings with invite coordination
Workshops: Practical sessions with materials and prerequisites

Automated Sequence

Sign-up → Immediate confirmation + calendar invitation
D-7 → Reminder email with detailed program
D-1 → Final reminder with practical info
H-2 → Last-minute notification with access links/details
Post-event → Satisfaction survey + additional content

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Event Registration Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 1

Block 2 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Event Settings

Type / Role: n8n-nodes-base.set - set
Config choices: Version 1

Block 4 - Validate Registration

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 5 - Process Registration

Type / Role: n8n-nodes-base.code - code
Config choices: Version 1

Block 6 - Send Confirmation Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 1

Block 7 - Wait Until Week Before

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1

Block 8 - Send Week Reminder

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 1

Block 9 - Wait Until Day Before

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1

Block 10 - Send Day Before Reminder

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 1

Block 11 - Wait Until 2h Before

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1

Block 12 - Send Final Reminder

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 1

Block 13 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Track Registration

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 1

3. Summary Table

Workflow	Automate event registration & follow-ups with Gmail reminders & Google Sheets
Complexity	intermediate
Nodes	14
Categories	Social Media
Author	Rodrigue Gbadou
Published	16 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6069/6069.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Social Media workflows

Frequently asked questions

What does Automate event registration & follow-ups with Gmail reminders & Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Social Media use case.

Rodrigue Gbadou

9 workflows

Nodes

n8n-nodes-base.webhook n8n-nodes-base.stickynote n8n-nodes-base.set n8n-nodes-base.if n8n-nodes-base.code n8n-nodes-base.gmail n8n-nodes-base.wait n8n-nodes-base.googlesheets

Complexity

intermediate

Published 16 Jul 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/6069/6069.json

Share Your Workflow

Have a useful automation to share? Publish it and help the community.

Submit Your Template How to Submit

Related Workflows

Promote YouTube uploads to social channels with DeepSeek and Posta

## Quick overview This workflow fetches the latest video from a YouTube channel feed, generates platform-specific promo captions with DeepSeek, and creates draft promotion posts in Posta for active social media accounts. You can automatically promote your videos to all your social media. Add a "publish" at the end for auto-post. ## How it works 1. Runs manually when you click “Execute workflow”. 2. Fetches your YouTube channel RSS feed over HTTP, parses the XML, and extracts the latest video’s title, description, thumbnail URL, and link. 3. Downloads the video thumbnail and uploads it to Posta to create a reusable media asset. 4. Retrieves your social accounts from Posta, keeps only active accounts, and de-duplicates them to one account per platform. 5. Combines the latest video data with each target platform and asks DeepSeek (via an n8n LangChain LLM chain) to write a tailored promotional caption per platform. 6. Tags each generated caption with its platform and merges it back to the matching Posta social account. 7. Creates a draft Posta post per selected account, attaching the uploaded thumbnail and the platform-specific caption and video link. 8. (Optional) Add a "publish a post" at the end to automatically post to the social media channels (If you are feeling brave and trust the LLM), ## Setup 1. Add a Posta API credential and select it in the Posta nodes that list accounts, upload media, and create posts. 2. Add a DeepSeek API credential and select it in the DeepSeek Chat Model node. 3. Update the YouTube channel feed URL (channel_id) in the HTTP request that downloads the YouTube feed. 4. Review your Posta social accounts to ensure the intended accounts are marked active and have the correct platform values for de-duplication. ## Additional info Video explanation: https://youtu.be/tTWaYb71YyA

View

Post scheduled Threads updates from Google Sheets with error tracking

## Quick overview This workflow runs hourly to read the next pending post from Google Sheets, publishes it to Threads via the Threads Graph API, and then updates the sheet with published or failed status plus timestamps and error details. ## How it works 1. Runs every hour on a schedule. 2. Reads the first row in Google Sheets where the status column equals pending. 3. Retrieves the authenticated Threads account’s user ID from the Threads Graph API. 4. Creates a Threads text post container using the content from the pending Google Sheets row. 5. Publishes the post to Threads and updates the same Google Sheets row as published with posted_at and updated_at timestamps. 6. If any Threads API call fails, records the error message and marks the corresponding Google Sheets row as failed with an updated_at timestamp. ## Setup 1. Create a Meta app and generate a Threads access token, then add it to an HTTP Header Auth credential used for the Threads Graph API requests. 2. Set up a Google Sheets Service Account credential in n8n and share your target spreadsheet with the service account email. 3. Replace the placeholder Google Sheet ID in all Google Sheets nodes and confirm the sheet name is Sheet1 (or update it to match your sheet). 4. Ensure your sheet has the required columns (row_number, content, status, posted_at, updated_at, error_message) and set status to pending for posts you want published.

View

Send a daily product newsletter with Google Sheets and Gmail

## Quick Overview This workflow runs daily at 08:00, pulls products scheduled for today from Google Sheets, generates an HTML newsletter email, and sends it to each subscriber via Gmail. ## How it works 1. Runs every day at 08:00 on a schedule. 2. Reads all rows from the `newsletter_products` sheet in Google Sheets. 3. Keeps only products whose `send_date` matches today’s date and stops if none are found. 4. Builds an HTML email and subject line containing a card for each product (image, description, and optional referral link). 5. Reads the subscriber list from the `newsletter_recipients` sheet in Google Sheets. 6. Sends the generated newsletter to each recipient individually using Gmail. ## Setup 1. Create or copy a Google Sheets document with `newsletter_products` (including a `send_date` column) and `newsletter_recipients` (including an `email` column). 2. Add a Google Sheets OAuth2 credential in n8n and paste your Google Sheet ID into the Config step. 3. Add a Gmail OAuth2 credential and confirm the sender mailbox to use for sending the newsletter. 4. Add products and recipients to the sheet, run a test execution, and adjust the schedule/timezone if needed before activating.

View

Need Custom Automation?

Get help designing a custom n8n workflow that connects your stack and fits your process.

Automate event registration & follow-ups with Gmail reminders & Google Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

How it works

Set up steps

Key Features

Supported Event Types

Automated Sequence

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Event Registration Webhook

Block 2 - Sticky Note

Block 3 - Event Settings

Block 4 - Validate Registration

Block 5 - Process Registration

Block 6 - Send Confirmation Email

Block 7 - Wait Until Week Before

Block 8 - Send Week Reminder

Block 9 - Wait Until Day Before

Block 10 - Send Day Before Reminder

Block 11 - Wait Until 2h Before

Block 12 - Send Final Reminder

Block 13 - Sticky Note1

Block 14 - Track Registration

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions