Agile project generator with ClickUp task hierarchy using GPT-5 & forms

Who is this for?

This workflow is perfect for:

• Project managers and Agile teams who want to automate project setup and task creation
• Software development teams looking to standardize their project initialization process
• Business analysts and product owners who need to quickly convert project ideas into structured task breakdowns
• Companies using ClickUp for project management who want to leverage AI for intelligent project planning

What problem is this workflow solving?

Creating comprehensive project structures with detailed tasks and subtasks is time-consuming and often inconsistent. This workflow solves those issues by:

• Automating project creation from initial concept to fully structured ClickUp project with tasks and subtasks
• Standardizing task breakdown using AI to generate professional Agile user stories with proper descriptions
• Eliminating manual setup while ensuring consistency across all projects and teams
• Improving project planning quality through AI-driven task analysis and structured output

What this workflow does

This workflow transforms raw project ideas into complete, professional ClickUp projects with AI-generated task breakdowns and subtasks, following Agile best practices.

Step by step:

1. Form Trigger captures project details through a web form (Project Name and Full Features description)
2. Project Naming AI Agent uses OpenAI to clean up project names, create professional descriptions, and generate random Jira-style project keys
3. ClickUp Create List establishes the main project list in your ClickUp workspace
4. Task Generator AI Agent analyzes project features and creates detailed task breakdown following Agile user story format
5. Split Out breaks down the AI-generated task array into individual items for processing
6. Loop Over Items processes each main task individually through batch processing
7. ClickUp Create Task creates each main task with descriptions in the project list
8. Split Out Subtasks extracts subtasks from each main task for individual processing
9. Execute Sub-workflow triggers the subtask creation workflow to build parent-child task relationships
10. Gmail Notification sends success notification email with project link and list ID
11. Sub-workflow Loop handles individual subtask creation in ClickUp with proper parent task relationships

How to set up

1. Connect your OpenAI account by adding your API key to the OpenAI Chat Model node for AI-powered project analysis
2. Configure ClickUp credentials by adding your ClickUp API key and updating team ID and space ID for your workspace
3. Set up Gmail OAuth2 credential for sending notification emails
4. Update email recipient in the Gmail node from the placeholder email to your actual email address
5. Configure the Execute Workflow node to reference the correct sub-workflow ID for subtask creation
6. Customize the form fields in the Form Trigger node based on your project input requirements
7. Test the workflow with a sample project to ensure proper task generation and ClickUp integration
8. Verify notifications are being sent correctly with proper project links

How to customize this workflow to your needs

• Modify task generation prompts: adjust the AI prompts in the Task Generator node to match your specific project methodology or industry requirements
• Add custom fields: enhance the form trigger with additional project metadata fields like priority, team assignment, or project type
• Switch AI models: replace the OpenAI Chat Model node with other AI providers like Google Gemini, Claude, or local models by using the appropriate n8n AI nodes for different cost and performance requirements

Need help customizing?

Contact me for consulting and support:
📧 [email protected]