Screen resumes & save candidate scores to Notion with OpenAI

This template helps you automate the initial screening of job candidates by analyzing resumes against your specific job descriptions using AI.

📺 How It Works

The workflow automatically monitors a Notion database for new job applications. When a new candidate is added:

1. It checks if the candidate has already been processed to avoid duplicates.
2. It downloads the resume file (supporting both PDF and DOCX formats).
3. It extracts the raw text and sends it to OpenAI along with the specific job description and requirements.
4. The AI acts as a "Senior Technical Recruiter," scoring the candidate on skills, experience, and stability.
5. Finally, it updates the Notion entry with a fit score (0-100), a one-line summary, detected skills, and a detailed analysis.

📄 Notion Database Structure

You will need two databases in Notion: Jobs (containing descriptions/requirements) and Candidates (containing resume files).

• Candidates DB Fields: AI Comments (Text), Resume Score (Text), Top Skills Detected (Text), Feedback (Select), One Line Summary (Text), Resume File (Files & Media).
• Jobs DB Fields: Job Description (Text), Requirements (Text).

👤 Who’s it for

This workflow is for recruiters, HR managers, founders, and hiring teams who want to reduce the time spent on manual resume screening.

Whether you are handling high-volume applications or looking for specific niche skills, this tool ensures every resume gets a consistent, unbiased first-pass review.

🔧 How to set up

1. Create the required databases in Notion (as described above).
2. Import the .json workflow into your n8n instance.
3. Set up credentials for Notion and OpenAI.
4. Link those credentials in the workflow nodes.
5. Update Database IDs: Open the "Fetch Job Description" and "On New Candidate" nodes and select your specific Notion databases.
6. Run a test with a sample candidate and validate the output in Notion.

📋 Requirements

• An n8n instance (Cloud or Self-hosted)
• A Notion account
• OpenAI API Key (GPT-4o or GPT-4 Turbo recommended for best reasoning)

🧩 How to customize the workflow

The system is fully modular. You can:

• Adjust the Persona: In the Analyze Candidate agent nodes, edit the system prompt to change the "Recruiter" persona (e.g., make it stricter or focus on soft skills).
• Change Scoring: Modify the scoring matrix in the prompt to weight "Education" or "Experience" differently.
• Filter Logic: Add a node to automatically disqualify candidates below a certain score (e.g., < 50) and move them to a "Rejected" status in Notion.
• Multi-language: Update the prompt to translate summaries into your local language if the resume is in English.