Automate Zoom attendance follow-ups with recordings & Google Sheets tracking

Workflow Overview Zoom Attendance Evaluator with Follow-up is an n8n automation workflow that automatically evaluates Zoom meeting attendance and sends follow-up emails to no-shows and early leavers with recordings and materials. Who's it for

• Companies and organizations that regularly host online seminars and webinars
• Educational institutions conducting online classes
• Anyone looking to streamline participant attendance management and follow-up processes How it works

1. Scheduled execution: Runs automatically every hour
2. Fetch meeting data: Retrieves recent Zoom meetings and participant information
3. Evaluate attendance: Automatically classifies participants into four categories:
   • No-show: 0 minutes attended
   • Early-leaver: Less than 50% attendance
   • Partial attendance: 50-80% attendance
   • Full attendance: Over 80% attendance
4. Automatic follow-up: Sends automated emails with recording links and materials to no-shows and early leavers
5. Record keeping: Logs all follow-ups to Google Sheets for tracking Requirements

• Zoom account: OAuth2 authentication setup required
• SMTP email server: Configuration needed (Gmail, SendGrid, etc.)
• Google Drive: For storing handout materials
• Google Sheets: For attendance logging
• Credentials for each service configured in n8n How to customize the workflow
• Adjust attendance thresholds: Modify the 50% and 80% values in the "Evaluate Attendance" node code
• Change execution frequency: Configure the time interval in the "Schedule Trigger" node
• Customize email template: Edit subject and body in the "Prepare Email Data" node
• Next session registration link: Replace the placeholder URL in the code with your actual registration link This workflow completely automates post-meeting follow-up tasks, helping improve participant engagement and reduce manual work.