SharePoint → Supabase → Google Drive Sync Workflow

Overview

This workflow is a multi-system document synchronization pipeline built in n8n, designed to automatically sync and back up files between Microsoft SharePoint, Supabase/Postgres, and Google Drive.

It runs on a scheduled trigger, compares SharePoint file metadata against your Supabase table, downloads new or updated files, uploads them to Google Drive, and marks records as completed — keeping your databases and storage systems perfectly in sync.

Workflow Structure

• Data Source: SharePoint REST API for recursive folder and file discovery.
• Processing Layer: n8n logic for filtering, comparison, and metadata normalization.
• Destination Systems: Supabase/Postgres for metadata, Google Drive for file backup.

SharePoint Sync Flow (Frontend Flow)

• Trigger: Schedule Trigger
  Runs at fixed intervals (customizable) to start synchronization.

• Fetch Files: Microsoft SharePoint HTTP Request
  Recursively retrieves folders and files using SharePoint’s REST API:
  /GetFolderByServerRelativeUrl(...)?$expand=Files,Folders,Folders/Files,Folders/Folders/Folders/Files

• Filter Files: filter files
  A Code node that flattens nested folders and filters unwanted file types:

  • Excludes system or temporary files (~$)
  • Excludes extensions: .db, .msg, .xlsx, .xlsm, .pptx

• Normalize Metadata: normalize last modified date
  Ensures consistent Last_modified_date format for accurate comparison.

• Fetch Existing Records: Supabase (Get)
  Retrieves current entries from n8n_metadata to compare against SharePoint files.

• Compare Datasets: Compare Datasets
  Detects new or modified files based on UniqueId, Last_modified_date, and Exists.
  Routes only changed entries forward for processing.

File Processing Engine (Backend Flow)

• Loop: Loop Over Items2
  Iterates through each new or updated file detected.

• Build Metadata: get metadata and Set metadata
  Constructs final metadata fields:

  • file_id, file_title, file_url, file_type, foldername, last_modified_date
    Generates fileUrl using UniqueId and ServerRelativeUrl if missing.

• Upsert Metadata: Insert Document Metadata
  Inserts or updates file records in Supabase/Postgres (n8n_metadata table).
  Operation: upsert with id as the primary matching key.

• Download File: Microsoft SharePoint HTTP Request1
  Fetches the binary file directly from SharePoint using its ServerRelativeUrl.

• Rename File: rename files
  Renames each downloaded binary file to its original file_title before upload.

• Upload File: Upload file
  Uploads the renamed file to Google Drive (My Drive → root folder).

• Mark Complete: Postgres
  Updates the Supabase/Postgres record setting Loading Done = true.

• Optional Cleanup: Supabase1
  Deletes obsolete or invalid metadata entries when required.

Integrations Used

System Prompt Summary

> “You are a SharePoint document synchronization workflow.
Fetch all files, compare them to database entries, and only process new or modified files.
Download files, rename correctly, upload to Google Drive, and mark as completed in Supabase.”

Workflow rule summary:
> “Maintain data integrity, prevent duplicates, handle retries gracefully, and continue on errors.
Skip excluded file types and ensure reliable backups between all connected systems.”

Key Features

• Scheduled automatic sync across SharePoint, Supabase, and Google Drive
• Intelligent comparison to detect only new or modified files
• Idempotent upsert for consistent metadata updates
• Configurable file exclusion filters
• Safe rename + upload pipeline for clean backups
• Error-tolerant and fully automated operation

Summary

> A reliable, SharePoint-to-Google Drive synchronization workflow built with n8n, integrating Supabase/Postgres for metadata management.
It automates file fetching, filtering, downloading, uploading, and marking as completed — ensuring your data stays mirrored across platforms.

Perfect for enterprises managing document automation, backup systems, or cross-cloud data synchronization.

Need Help or More Workflows?

Want to customize this workflow for your organization?
Our team at Digital Biz Tech can extend it for enterprise-scale document automation, RAGs and social media automation.

We can help you set it up for free — from connecting credentials to deploying it live.

Contact: [email protected]
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