WhatsApp micro-CRM with Baserow & WasenderAPI

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

WhatsApp Micro CRM with Baserow & WasenderAPI Struggling to manage WhatsApp client communications? This n8n workflow isn't just automation; it's your centralized CRM solution for small businesses a...

Best for

CRM automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.noop, n8n-nodes-base.httprequest, n8n-nodes-base.switch, n8n-nodes-base.baserow, n8n-nodes-base.set, n8n-nodes-base.if, n8n-nodes-base.webhook

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Stephan Koning.

Original n8n.io source

1.1 Workflow description

Title: WhatsApp micro-CRM with Baserow & WasenderAPI
Workflow name: WhatsApp micro-CRM with Baserow & WasenderAPI

WhatsApp Micro-CRM with Baserow & WasenderAPI

Struggling to manage WhatsApp client communications? This n8n workflow isn't just automation; it's your centralized CRM solution for small businesses and freelancers.

How it works

Capture Every Message: Integrates WhatsApp messages directly via WasenderAPI.
Effortless Contact Management: Automates contact data standardization and intelligently manages records (creating new or updating existing profiles).
Rich Client Profiles: Retrieves profile pictures and decrypts image media, giving you full context.
Unified Data Hub: Centralizes all conversations and media in Baserow, no more scattered interactions.

Setup Steps

Setup is incredibly fast; you can deploy this in under 15 minutes. Here's what you'll do:

Link WasenderAPI: Connect your WasenderAPI webhooks directly to n8n.
Set up Baserow: Duplicate our pre-built 'Contacts' (link) and 'Messages' (link) Baserow table templates.
Secure Your Data: Input your API credentials (WasenderAPI and Baserow) directly into n8n. Every single step is fully detailed in the workflow's sticky notes – we've made it foolproof.

Requirements What do you need to get started?

An active n8n instance (self-hosted or cloud).
A WasenderAPI.com subscription or trial.
A Baserow account.

Note: Keep the flow layout as is! This will ensure that the flow is running in the correct order.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - webhooktest (delete after testing)

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 5 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Baserow: Search Contact

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 9 - Route: Contact Exists?

Type / Role: n8n-nodes-base.switch - switch
Config choices: Version 3.2

Block 10 - Create New Contact

Type / Role: n8n-nodes-base.baserow - baserow
Config choices: Version 1

Block 11 - Update Contact Timestamp

Type / Role: n8n-nodes-base.baserow - baserow
Config choices: Version 1

Block 12 - WasenderAPI: Fetch Profile Picture URL

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 13 - Baserow: Upload Profile Picture File

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 14 - Update Contact Profile Picture Field

Type / Role: n8n-nodes-base.baserow - baserow
Config choices: Version 1

Block 15 - Route: Message Type (Image/Text)

Type / Role: n8n-nodes-base.switch - switch
Config choices: Version 3.2

Block 16 - Extract: Image Message Data

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 17 - WasenderAPI: Decrypt Image Outbound

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 18 - WasenderAPI: Decrypt Image Inbound

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 19 - Baserow Upload Message Image

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 20 - Baserow_Upload Message Image

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 21 - Log Inbound Image Message

Type / Role: n8n-nodes-base.baserow - baserow
Config choices: Version 1

Block 22 - Log Outbound Image Message

Type / Role: n8n-nodes-base.baserow - baserow
Config choices: Version 1

Block 23 - Extract: Text Message Data

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 24 - Route: Message Origin (Outbound/Inbound)

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Showing the first 24 of 29 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	WhatsApp micro-CRM with Baserow & WasenderAPI
Complexity	advanced
Nodes	29
Categories	CRM
Author	Stephan Koning
Published	28 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6584/6584.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source CRM workflows

Frequently asked questions

What does WhatsApp micro-CRM with Baserow & WasenderAPI do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your CRM use case.

Stephan Koning

15 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.noop n8n-nodes-base.httprequest n8n-nodes-base.switch n8n-nodes-base.baserow n8n-nodes-base.set n8n-nodes-base.if n8n-nodes-base.webhook

Complexity

advanced

Published 28 Jul 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/6584/6584.json

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WhatsApp micro-CRM with Baserow & WasenderAPI

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

WhatsApp Micro-CRM with Baserow & WasenderAPI

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note2

Block 3 - Sticky Note3

Block 4 - webhooktest (delete after testing)

Block 5 - Sticky Note4

Block 6 - Sticky Note5

Block 7 - Sticky Note6

Block 8 - Baserow: Search Contact

Block 9 - Route: Contact Exists?

Block 10 - Create New Contact

Block 11 - Update Contact Timestamp

Block 12 - WasenderAPI: Fetch Profile Picture URL

Block 13 - Baserow: Upload Profile Picture File

Block 14 - Update Contact Profile Picture Field

Block 15 - Route: Message Type (Image/Text)

Block 16 - Extract: Image Message Data

Block 17 - WasenderAPI: Decrypt Image Outbound

Block 18 - WasenderAPI: Decrypt Image Inbound

Block 19 - Baserow Upload Message Image

Block 20 - Baserow_Upload Message Image

Block 21 - Log Inbound Image Message

Block 22 - Log Outbound Image Message

Block 23 - Extract: Text Message Data

Block 24 - Route: Message Origin (Outbound/Inbound)

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions