Track government grants with OpenRouter AI, RSS feeds, Google Sheets & Gmail

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

How it works This workflow automatically fetches the latest public grant information from the Ministry of Health, Labour and Welfare (MHLW) RSS feed. It uses AI to summarize and structure each gran...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.scheduletrigger, n8n-nodes-base.stickynote, n8n-nodes-base.rssfeedread, n8n-nodes-base.splitinbatches, @n8n/n8n-nodes-langchain.textclassifier, @n8n/n8n-nodes-langchain.agent, @n8n/n8n-nodes-langchain.lmchatopenrouter, @n8n/n8n-nodes-langchain.outputparserstructured

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Tsubasa Shukuwa.

Original n8n.io source

1.1 Workflow description

Title: Track government grants with OpenRouter AI, RSS feeds, Google Sheets & Gmail
Workflow name: Track government grants with OpenRouter AI, RSS feeds, Google Sheets & Gmail

How it works

This workflow automatically fetches the latest public grant information from the Ministry of Health, Labour and Welfare (MHLW) RSS feed.
It uses AI to summarize and structure each grant post into a clear format, stores the results in Google Sheets, and sends a formatted HTML summary via Gmail.

Workflow summary

Schedule Trigger – Runs the flow daily or weekly.
RSS Feed Reader – Fetches the latest MHLW news and updates.
Text Classifier (AI) – Categorizes the item as “Grant/Subsidy”, “Labor-related”, or “Other”.
AI Agent – Extracts structured data such as title, summary, deadline, amount, target, and URL.
Google Sheets – Appends or updates the database using the grant title as the key.
Code Node – Builds an HTML report summarizing new entries.
Gmail – Sends a daily digest email to your inbox.

Setup steps

Add your OpenRouter API key as a credential (used in the AI Agent).
Replace the Google Sheets ID and sheet name with your own.
Update the recipient email address in the Gmail node.
Adjust the schedule trigger to match your preferred frequency.
(Optional) Add more RSS feeds if you want to monitor other sources.

Ideal for

Consultants or administrators tracking subsidy and grant programs
Small business owners who want automatic updates
Anyone who wants a daily AI-summarized government grant digest

⚙️ Note:
Detailed explanations and setup hints are included as Sticky Notes above each node inside the workflow.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Schedule Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 2 - Note: Schedule

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - RSS Feed Reader

Type / Role: n8n-nodes-base.rssFeedRead - rssFeedRead
Config choices: Version 1.2

Block 4 - Note: RSS

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Loop Over Items

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 6 - Note: Loop

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Text Classifier

Type / Role: @n8n/n8n-nodes-langchain.textClassifier - textClassifier
Config choices: Version 1.1

Block 8 - Note: Classifier

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - AI Agent

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 3

Block 10 - Note: Agent

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - OpenRouter Chat Model (for Agent)

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenRouter - lmChatOpenRouter
Config choices: Version 1

Block 12 - Structured Output Parser

Type / Role: @n8n/n8n-nodes-langchain.outputParserStructured - outputParserStructured
Config choices: Version 1.3

Block 13 - Note: Parser

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Google Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 15 - Note: Sheets

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Aggregate

Type / Role: n8n-nodes-base.aggregate - aggregate
Config choices: Version 1

Block 17 - Note: Aggregate

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 18 - Code in JavaScript

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 19 - Note: HTML

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 20 - Gmail

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 21 - Note: Gmail

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Track government grants with OpenRouter AI, RSS feeds, Google Sheets & Gmail
Complexity	advanced
Nodes	21
Categories	Document Extraction, AI Summarization
Author	Tsubasa Shukuwa
Published	02 Nov 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/10424/10424.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Track government grants with OpenRouter AI, RSS feeds, Google Sheets & Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

Tsubasa Shukuwa

3 workflows

Nodes

n8n-nodes-base.scheduletrigger n8n-nodes-base.stickynote n8n-nodes-base.rssfeedread n8n-nodes-base.splitinbatches @n8n/n8n-nodes-langchain.textclassifier @n8n/n8n-nodes-langchain.agent @n8n/n8n-nodes-langchain.lmchatopenrouter @n8n/n8n-nodes-langchain.outputparserstructured

Complexity

advanced

Published 02 Nov 2025

Likes 0

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Install path: /data/workflows/10424/10424.json

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Track government grants with OpenRouter AI, RSS feeds, Google Sheets & Gmail

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

How it works

Setup steps

Ideal for

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Schedule Trigger

Block 2 - Note: Schedule

Block 3 - RSS Feed Reader

Block 4 - Note: RSS

Block 5 - Loop Over Items

Block 6 - Note: Loop

Block 7 - Text Classifier

Block 8 - Note: Classifier

Block 9 - AI Agent

Block 10 - Note: Agent

Block 11 - OpenRouter Chat Model (for Agent)

Block 12 - Structured Output Parser

Block 13 - Note: Parser

Block 14 - Google Sheets

Block 15 - Note: Sheets

Block 16 - Aggregate

Block 17 - Note: Aggregate

Block 18 - Code in JavaScript

Block 19 - Note: HTML

Block 20 - Gmail

Block 21 - Note: Gmail

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions