Track freelance jobs from Apify and get instant WhatsApp alerts for new leads

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Automatically track new freelance job postings from any platform using Apify Actors , process the results, and get real time WhatsApp alerts for new o...

Best for

Personal Productivity automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.set, n8n-nodes-base.whatsapp, n8n-nodes-base.stickynote, @apify/n8n-nodes-apify.apify, n8n-nodes-base.code, n8n-nodes-base.googlesheets, @n8n/n8n-nodes-langchain.chattrigger

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Asfandyar Malik.

Original n8n.io source

1.1 Workflow description

Title: Track freelance jobs from Apify and get instant WhatsApp alerts for new leads
Workflow name: Track freelance jobs from Apify and get instant WhatsApp alerts for new leads

Automatically track new freelance job postings from any platform using Apify Actors, process the results, and get real-time WhatsApp alerts for new opportunities.
This workflow saves jobs to Google Sheets for record-keeping and sends instant notifications so you never miss a client lead.

Who’s it for

Freelancers, agencies, and business developers who want to monitor platforms like Upwork, Fiverr, or Freelancer for new jobs — without checking manually.

How it works

The workflow starts when a chat message or trigger event is received.
It runs an Apify Actor to scrape job listings from your target platform.
The dataset results are fetched via Apify’s API.
A JavaScript Code node processes and filters the results for relevant jobs.
The data is saved to Google Sheets for tracking and reporting.
A formatted job summary is created and sent as a WhatsApp message directly to your phone.

How to set up

Create or use an Apify Actor for scraping job listings from your chosen site.
Connect your Apify API token in n8n under credentials.
Link your Google Sheets account and specify the sheet for storing job data.
Add your WhatsApp Cloud API or Twilio WhatsApp credentials.
Test the workflow by sending a trigger message — new jobs will be fetched, stored, and sent to WhatsApp.

Requirements

Apify account with API access
Google Sheets integration
WhatsApp Cloud API or Twilio account
n8n Cloud or self-hosted instance

How to customize

🧩 Add filters: Include keyword or budget filters in the JavaScript node.
🔄 Schedule runs: Replace the chat trigger with a Cron node for hourly or daily tracking.
📊 Change destination: Save results to Notion, Airtable, or Slack instead of Google Sheets.
🗣️ Multi-channel alerts: Send updates to Discord, Telegram, or Email as well.

Stay ahead of freelance opportunities — this n8n workflow finds jobs, logs them, and alerts you instantly via WhatsApp.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Edit Fields1

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 2 - Send message

Type / Role: n8n-nodes-base.whatsApp - whatsApp
Config choices: Version 1

Block 3 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Run an Actor

Type / Role: @apify/n8n-nodes-apify.apify - apify
Config choices: Version 1

Block 5 - Code in JavaScript

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 6 - Append or update row in sheet1

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 7 - When chat message received

Type / Role: @n8n/n8n-nodes-langchain.chatTrigger - chatTrigger
Config choices: Version 1.3

Block 8 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Edit Fields To send Specific Data

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 10 - Get dataset items

Type / Role: @apify/n8n-nodes-apify.apify - apify
Config choices: Version 1

Block 11 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Track freelance jobs from Apify and get instant WhatsApp alerts for new leads
Complexity	intermediate
Nodes	11
Categories	Personal Productivity
Author	Asfandyar Malik
Published	20 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/9941/9941.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Personal Productivity workflows

Frequently asked questions

What does Track freelance jobs from Apify and get instant WhatsApp alerts for new leads do?

Automatically track new freelance job postings from any platform using Apify Actors , process the results, and get real time WhatsApp alerts for new o...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Personal Productivity use case.

Asfandyar Malik

5 workflows

Nodes

n8n-nodes-base.set n8n-nodes-base.whatsapp n8n-nodes-base.stickynote @apify/n8n-nodes-apify.apify n8n-nodes-base.code n8n-nodes-base.googlesheets @n8n/n8n-nodes-langchain.chattrigger

Complexity

intermediate

Published 20 Oct 2025

Likes 0

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Install path: /data/workflows/9941/9941.json

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Track freelance jobs from Apify and get instant WhatsApp alerts for new leads

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who’s it for

How it works

How to set up

Requirements

How to customize

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Edit Fields1

Block 2 - Send message

Block 3 - Sticky Note

Block 4 - Run an Actor

Block 5 - Code in JavaScript

Block 6 - Append or update row in sheet1

Block 7 - When chat message received

Block 8 - Sticky Note1

Block 9 - Edit Fields To send Specific Data

Block 10 - Get dataset items

Block 11 - Sticky Note2

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions