Sync HubSpot contacts with LinkedIn URLs, detect changes & send Gmail alerts

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Automate CSV imports into HubSpot without the mess. Powered by n8n. Supercharged by Pollup AI. Who’s this for? This workflow is perfect for Ops minded folks in Customer Success, Marketing, and Sale...

Best for

CRM automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.manualtrigger, n8n-nodes-base.httprequest, n8n-nodes-base.stickynote, n8n-nodes-base.if, n8n-nodes-base.set, n8n-nodes-base.splitout, n8n-nodes-base.code, n8n-nodes-base.executeworkflow

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by PollupAI.

Original n8n.io source

1.1 Workflow description

Title: Sync HubSpot contacts with LinkedIn URLs, detect changes & send Gmail alerts
Workflow name: Sync HubSpot contacts with LinkedIn URLs, detect changes & send Gmail alerts

Automate CSV imports into HubSpot without the mess. Powered by n8n. Supercharged by Pollup AI.

Who’s this for?

This workflow is perfect for Ops-minded folks in Customer Success, Marketing, and Sales – especially if you’re juggling CSV lists, CRM updates, and team-wide reporting. Whether you're a CS ops lead syncing product usage, or a RevOps manager updating contact records, this will save you hours.

🧠 Why it matters

Manually importing CSVs into HubSpot is a headache: ❌ Copy-paste errors ❌ Mismatched fields ❌ Wasted time formatting every upload This workflow does the heavy lifting for you: ✅ Pulls fields dynamically from your HubSpot instance ✅ Preps and maps CSV data in minutes ✅ Syncs with Google Sheets to keep your source of truth aligned

🔄 What the workflow actually does

Pulls live field names from HubSpot’s API (no guesswork)
Indexes and organizes your CSV for import
Processes & transforms raw data (optional filters, cleanup, etc.)
Dynamically maps CSV fields to HubSpot fields
Executes the upload and logs results

⚙️ How to get started

Prerequisites:

HubSpot private app token
Google Sheets API credentials
Access to an n8n instance (cloud or self-hosted)

Setup in 3 steps:

Import the JSON into your n8n
Connect your HubSpot and Sheets accounts
Upload a CSV through the built-in form — you’re live 🎉

✏️ Make it yours

Add filters (e.g., remove duplicates, format fields)
Add more HubSpot objects to match your use case
Trigger automation via webhook, schedule, or custom input

Works beautifully with other Pollup AI flows – so you can scale CS ops with less stress!

About Pollup AI

Pollup builds hands-on automations for B2B communication teams. This n8n workflow is one of many tools helping lean CS teams deliver high-touch outcomes at scale.

Find out more at pollup.ai

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - When clicking ‘Test workflow’

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 2 - Get list of owners

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 3 - Get list of clients for owner

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 4 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - If

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 6 - Edit

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 7 - Increment Page

Type / Role: n8n-nodes-base.set - set
Config choices: Version 1

Block 8 - Split Out1

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

Block 9 - Merge al the entries

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 10 - If linkedin url is empty

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 11 - if new post

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 12 - Get list of clients

Type / Role: n8n-nodes-base.executeWorkflow - executeWorkflow
Config choices: Version 1.2

Block 13 - When Executed by Another Workflow

Type / Role: n8n-nodes-base.executeWorkflowTrigger - executeWorkflowTrigger
Config choices: Version 1.1

Block 14 - Get last post

Type / Role: n8n-nodes-base.executeWorkflow - executeWorkflow
Config choices: Version 1.2

Block 15 - Gmail

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 16 - Search for user by link

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 17 - Do nothing

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 18 - Merge profileURL

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 19 - Set last_post

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 20 - Set last_position

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 21 - if new position

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 22 - Set data here

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 23 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 24 - Change this for testing

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.2

Showing the first 24 of 46 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Sync HubSpot contacts with LinkedIn URLs, detect changes & send Gmail alerts
Complexity	advanced
Nodes	46
Categories	CRM
Author	PollupAI
Published	07 May 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/3923/3923.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source CRM workflows

Frequently asked questions

What does Sync HubSpot contacts with LinkedIn URLs, detect changes & send Gmail alerts do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your CRM use case.

PollupAI

23 workflows

Nodes

n8n-nodes-base.manualtrigger n8n-nodes-base.httprequest n8n-nodes-base.stickynote n8n-nodes-base.if n8n-nodes-base.set n8n-nodes-base.splitout n8n-nodes-base.code n8n-nodes-base.executeworkflow

Complexity

advanced

Published 07 May 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/3923/3923.json

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Sync HubSpot contacts with LinkedIn URLs, detect changes & send Gmail alerts

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who’s this for?

🧠 Why it matters

🔄 What the workflow actually does

⚙️ How to get started

✏️ Make it yours

About Pollup AI

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - When clicking ‘Test workflow’

Block 2 - Get list of owners

Block 3 - Get list of clients for owner

Block 4 - Sticky Note1

Block 5 - If

Block 6 - Edit

Block 7 - Increment Page

Block 8 - Split Out1

Block 9 - Merge al the entries

Block 10 - If linkedin url is empty

Block 11 - if new post

Block 12 - Get list of clients

Block 13 - When Executed by Another Workflow

Block 14 - Get last post

Block 15 - Gmail

Block 16 - Search for user by link

Block 17 - Do nothing

Block 18 - Merge profileURL

Block 19 - Set last_post

Block 20 - Set last_position

Block 21 - if new position

Block 22 - Set data here

Block 23 - Sticky Note

Block 24 - Change this for testing

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions