Submit iOS meeting notes to Obsidian using local AI transcription

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This workflow enables seamless, privacy first capture of meeting notes from your iPhone. It pairs with an iOS Shortcut that leve...

Best for

Personal Productivity automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.webhook, n8n-nodes-base.stickynote, n8n-nodes-base.set, n8n-nodes-base.converttofile, n8n-nodes-base.googledrive

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Angel Menendez.

Original n8n.io source

1.1 Workflow description

Title: Submit iOS meeting notes to Obsidian using local AI transcription
Workflow name: Submit iOS meeting notes to Obsidian using local AI transcription

This workflow enables seamless, privacy-first capture of meeting notes from your iPhone. It pairs with an iOS Shortcut that leverages Apple’s on-device transcription from the Voice Memos app and optionally passes the output to ChatGPT or a local AI model for summarization.

Who it's for

Anyone who wants fast, secure note capture on iOS
Professionals (e.g., lawyers, therapists) who require on-device processing for privacy
Obsidian users who want to sync mobile notes via Google Drive

What it does

You record a voice memo in the iOS Voice Memos app.
The Shortcut transcribes it locally (no API or cloud involved).
Optionally, a summarization step is done via ChatGPT or a replaceable local model.
The data is sent to an n8n webhook, where it’s converted into a .md file.
The Markdown file is uploaded to a Google Drive folder synced with your Obsidian vault.

Key Benefits

🧠 Keeps your meeting notes private — no cloud APIs required
🗃️ Easily searchable in Obsidian as structured Markdown files
🛠️ Fully local if you swap out ChatGPT for a local model (can be less stable)

Limitations

Transcriptions longer than ~1 hour may fail or produce unstable results.
Some setup required to replace ChatGPT with a local model in the Shortcut.

Setup

Install and configure the iOS Shortcut
Replace the ChatGPT step in the Shortcut if you need full local-only processing
Point the webhook in the Shortcut to your n8n instance
Make sure your Obsidian vault is synced with the Google Drive folder used in the workflow
Update any of the prompts in the iOS shortcut to ensure its personalized.

> ⚡ Pro Tip: Use a Set node early on to clearly define the filename, title, and text so it's easier to modify this for other note types (e.g., journals, therapy sessions, etc.)

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 2 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Build Markdown Transcription

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 4 - Convert Transcription to MD file

Type / Role: n8n-nodes-base.convertToFile - convertToFile
Config choices: Version 1.1

Block 5 - Upload Transcription to Gdrive for Long Term

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

3. Summary Table

Workflow	Submit iOS meeting notes to Obsidian using local AI transcription
Complexity	intermediate
Nodes	5
Categories	Personal Productivity
Author	Angel Menendez
Published	03 Nov 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/10482/10482.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Personal Productivity workflows

Frequently asked questions

What does Submit iOS meeting notes to Obsidian using local AI transcription do?

This workflow enables seamless, privacy first capture of meeting notes from your iPhone. It pairs with an iOS Shortcut that leve...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Personal Productivity use case.

Angel Menendez

39 workflows

Nodes

n8n-nodes-base.webhook n8n-nodes-base.stickynote n8n-nodes-base.set n8n-nodes-base.converttofile n8n-nodes-base.googledrive

Complexity

intermediate

Published 03 Nov 2025

Likes 0

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Install path: /data/workflows/10482/10482.json

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Submit iOS meeting notes to Obsidian using local AI transcription

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who it's for

What it does

Key Benefits

Limitations

Setup

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Webhook

Block 2 - Sticky Note

Block 3 - Build Markdown Transcription

Block 4 - Convert Transcription to MD file

Block 5 - Upload Transcription to Gdrive for Long Term

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions