Structure gym FAQ data for AI chatbot matching with Google Sheets

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1. Workflow Overview

Quick overview Fetches FAQ entries from Google Sheets for a specified gym branch, processes them with keyword extraction and language detection, and returns a structured object optimized for AI cha...

Best for

Internal Wiki automation workflows
AI RAG automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.executeworkflowtrigger, n8n-nodes-base.code, n8n-nodes-base.if, n8n-nodes-base.googlesheets

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Oscar.

Original n8n.io source

1.1 Workflow description

Title: Structure gym FAQ data for AI chatbot matching with Google Sheets
Workflow name: Structure gym FAQ data for AI chatbot matching with Google Sheets

Quick overview

Fetches FAQ entries from Google Sheets for a specified gym branch, processes them with keyword extraction and language detection, and returns a structured object optimized for AI chatbot question matching. Supports English, Arabic, and French.

How it works

Receives branch and optional category parameters from the AI Agent
Reads the Spreadsheet ID from a central config sheet
Routes to the correct branch FAQ sheet
Processes each FAQ entry — extracts keywords, detects language (EN/AR/FR), generates similar question variations
Returns a fully structured response grouped by category with all metadata

Setup

Add a Google Sheets OAuth2 credential in n8n and connect it to all Google Sheets nodes in the workflow
Add your Google Spreadsheet ID to the Gymbot_Config sheet under the sheet_id column
Create two FAQ sheets named FAQ_Rabieh and FAQ_Bikfaya — or rename them to match your branch names
Add your FAQ content with these required columns: Question, Answer, Tags, ImageURL

Requirements

Google Sheets account with OAuth2 credential
A Gymbot_Config sheet with a sheet_id column
Called by an AI Agent as a tool sub-workflow
Part of the GymBot Pro WhatsApp AI Booking System

Customization

Add more branches by duplicating the IF routing logic
Extend keyword extraction with domain-specific stop words
Add more language detection patterns for your target market

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Workflow Execution Start

Type / Role: n8n-nodes-base.executeWorkflowTrigger - executeWorkflowTrigger
Config choices: Version 1.1

Block 6 - Process Parameters

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 7 - Check Branch Location

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 8 - Fetch Rabieh FAQ from Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 9 - Fetch Bikfaya FAQ from Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 10 - Format FAQ Data

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 11 - Fetch Config from Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

3. Summary Table

Workflow	Structure gym FAQ data for AI chatbot matching with Google Sheets
Complexity	intermediate
Nodes	11
Categories	Internal Wiki, AI RAG
Author	Oscar
Published	29 May 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/16017/16017.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Internal Wiki workflows AI RAG workflows

Frequently asked questions

What does Structure gym FAQ data for AI chatbot matching with Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Internal Wiki, AI RAG use case.

Oscar

2 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.executeworkflowtrigger n8n-nodes-base.code n8n-nodes-base.if n8n-nodes-base.googlesheets

Complexity

intermediate

Published 29 May 2026

Likes 0

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Install path: /data/workflows/16017/16017.json

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Structure gym FAQ data for AI chatbot matching with Google Sheets

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Quick overview

How it works

Setup

Requirements

Customization

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note1

Block 3 - Sticky Note2

Block 4 - Sticky Note3

Block 5 - Workflow Execution Start

Block 6 - Process Parameters

Block 7 - Check Branch Location

Block 8 - Fetch Rabieh FAQ from Sheets

Block 9 - Fetch Bikfaya FAQ from Sheets

Block 10 - Format FAQ Data

Block 11 - Fetch Config from Sheets

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions