Send Weekly Meeting Schedule Preview from Google Calendar to Gmail

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This workflow contains community nodes that are only compatible with the self hosted version of n8n. How it works This workflow keeps you perfectly informed about your upcoming week's schedule. Eve...

Best for

Personal Productivity automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.cron, n8n-nodes-base.function, n8n-nodes-base.googlecalendar, n8n-nodes-base.gmail

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Piotr Sobolewski.

Original n8n.io source

1.1 Workflow description

Title: Send Weekly Meeting Schedule Preview from Google Calendar to Gmail
Workflow name: Send Weekly Meeting Schedule Preview from Google Calendar to Gmail

This workflow contains community nodes that are only compatible with the self-hosted version of n8n.

How it works

This workflow keeps you perfectly informed about your upcoming week's schedule. Every Sunday evening, it automatically:

Fetches all your scheduled meetings for the upcoming week (Monday to Sunday) from your connected calendar.
Compiles a concise summary of these meetings, including dates, times, and event titles.
Sends you a single, organized email so you can quickly review your agenda and prepare for the week ahead.

Stay ahead of your schedule with this proactive meeting notification system.

Set up steps

Setting up this workflow is quick and easy, typically taking less than 10 minutes. You'll primarily need to:

Authenticate your preferred calendar service (e.g., Google Calendar).
Connect your email sending service (e.g., Gmail).
Specify the email address where you want to receive the summary.

All detailed setup instructions and specific configuration guidance are provided within the workflow itself using sticky notes.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sunday Evening Trigger

Type / Role: n8n-nodes-base.cron - cron
Config choices: Version 1

Block 2 - Calculate Week Dates

Type / Role: n8n-nodes-base.function - function
Config choices: Version 1

Block 3 - Get Calendar Events

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 2

Block 4 - Format Meeting Summary

Type / Role: n8n-nodes-base.function - function
Config choices: Version 1

Block 5 - Send Summary Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2

3. Summary Table

Workflow	Send Weekly Meeting Schedule Preview from Google Calendar to Gmail
Complexity	intermediate
Nodes	5
Categories	Personal Productivity
Author	Piotr Sobolewski
Published	29 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6659/6659.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Personal Productivity workflows

Frequently asked questions

What does Send Weekly Meeting Schedule Preview from Google Calendar to Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Personal Productivity use case.

Piotr Sobolewski

10 workflows

Nodes

n8n-nodes-base.cron n8n-nodes-base.function n8n-nodes-base.googlecalendar n8n-nodes-base.gmail

Complexity

intermediate

Published 29 Jul 2025

Likes 0

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Install path: /data/workflows/6659/6659.json

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Send Weekly Meeting Schedule Preview from Google Calendar to Gmail

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sunday Evening Trigger

Block 2 - Calculate Week Dates

Block 3 - Get Calendar Events

Block 4 - Format Meeting Summary

Block 5 - Send Summary Email

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions