Send private welcome messages to new WhatsApp group members with Evolution API

Open on n8n.io

$20/month : Unlimited workflows

2500 executions/month

Try free

THE #1 IN WEB SCRAPING

Scrape any website without limits

Try free

HOSTINGER

Early Deal
DISCOUNT 20%

Self-hosted n8n

Unlimited workflows - from $4.99/mo

Try free

#1 hub for scraping, AI & automation

6000+ actors - $5 credits/mo

Try free

Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Who's it for This template is perfect for community managers, business owners, and WhatsApp group administrators who want to create a welcoming experience for new members. Whether you're running a ...

Best for

Social Media automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.webhook, n8n-nodes-base.set, n8n-nodes-base.filter, n8n-nodes-base.if, n8n-nodes-base.wait, n8n-nodes-base.httprequest

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Anderson Adelino.

Original n8n.io source

1.1 Workflow description

Title: Send private welcome messages to new WhatsApp group members with Evolution API
Workflow name: Send private welcome messages to new WhatsApp group members with Evolution API

Who's it for

This template is perfect for community managers, business owners, and WhatsApp group administrators who want to create a welcoming experience for new members. Whether you're running a support group, managing a business community, or moderating a hobby group, this automation ensures every new member feels valued from the moment they join.

How it works

The workflow automatically detects when someone joins your WhatsApp group and sends them a personalized welcome message directly to their private chat. It uses Evolution API to interface with WhatsApp Business and includes a natural delay to make the interaction feel more human. The entire process is hands-off once configured, ensuring consistent engagement with new members 24/7.

What it does

Monitors group activity - Receives real-time notifications when members join or leave
Filters for your specific group - Ensures messages are only sent for your designated group
Validates new joins - Confirms the event is a member joining (not leaving)
Adds natural timing - Waits a customizable period before sending the message
Sends private welcome - Delivers your welcome message directly to the new member's chat

Requirements

Evolution API instance (self-hosted or cloud service)
WhatsApp Business account connected to Evolution API
Group admin permissions for the WhatsApp group
n8n instance (self-hosted or cloud)

How to set up

Import the workflow into your n8n instance
Configure the Set Variables node with:
- Your WhatsApp group ID (format: [email protected])
- Evolution API key
- Instance name from Evolution API
- Evolution API URL
- Custom welcome message
- Delay time in minutes
Copy the webhook URL from the Webhook node
Configure Evolution API to send group notifications to your webhook URL
Test the workflow by having someone join your group
Activate the workflow for continuous operation

For a detailed video tutorial on setting up this workflow, check out: https://youtu.be/WO2MJoQqLvo

How to customize the workflow

Welcome message: Edit the message in the Set Variables node to match your group's tone
Timing: Adjust the wait time to send messages immediately or after several minutes
Multiple groups: Duplicate the workflow and change the group ID for each group
Rich media: Extend the HTTP Request node to send images or documents with the welcome
Conditional messages: Add IF nodes to send different messages based on time of day or member count
Follow-up sequence: Chain additional HTTP Request nodes to create a welcome series

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Webhook - Receive Group Events

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 3 - Sticky Note 1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Set Variables - Configure Here

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 5 - Filter - Check if Target Group

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.2

Block 6 - If - New Member Joined

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 7 - Wait - Natural Delay

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1.1

Block 8 - Send Welcome Message

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 9 - Sticky Note 2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note 3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Send private welcome messages to new WhatsApp group members with Evolution API
Complexity	intermediate
Nodes	10
Categories	Social Media
Author	Anderson Adelino
Published	25 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6462/6462.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Social Media workflows

Frequently asked questions

What does Send private welcome messages to new WhatsApp group members with Evolution API do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Social Media use case.

Anderson Adelino

3 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.webhook n8n-nodes-base.set n8n-nodes-base.filter n8n-nodes-base.if n8n-nodes-base.wait n8n-nodes-base.httprequest

Complexity

intermediate

Published 25 Jul 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/6462/6462.json

Share Your Workflow

Have a useful automation to share? Publish it and help the community.

Submit Your Template How to Submit

Related Workflows

Promote YouTube uploads to social channels with DeepSeek and Posta

## Quick overview This workflow fetches the latest video from a YouTube channel feed, generates platform-specific promo captions with DeepSeek, and creates draft promotion posts in Posta for active social media accounts. You can automatically promote your videos to all your social media. Add a "publish" at the end for auto-post. ## How it works 1. Runs manually when you click “Execute workflow”. 2. Fetches your YouTube channel RSS feed over HTTP, parses the XML, and extracts the latest video’s title, description, thumbnail URL, and link. 3. Downloads the video thumbnail and uploads it to Posta to create a reusable media asset. 4. Retrieves your social accounts from Posta, keeps only active accounts, and de-duplicates them to one account per platform. 5. Combines the latest video data with each target platform and asks DeepSeek (via an n8n LangChain LLM chain) to write a tailored promotional caption per platform. 6. Tags each generated caption with its platform and merges it back to the matching Posta social account. 7. Creates a draft Posta post per selected account, attaching the uploaded thumbnail and the platform-specific caption and video link. 8. (Optional) Add a "publish a post" at the end to automatically post to the social media channels (If you are feeling brave and trust the LLM), ## Setup 1. Add a Posta API credential and select it in the Posta nodes that list accounts, upload media, and create posts. 2. Add a DeepSeek API credential and select it in the DeepSeek Chat Model node. 3. Update the YouTube channel feed URL (channel_id) in the HTTP request that downloads the YouTube feed. 4. Review your Posta social accounts to ensure the intended accounts are marked active and have the correct platform values for de-duplication. ## Additional info Video explanation: https://youtu.be/tTWaYb71YyA

View

Post scheduled Threads updates from Google Sheets with error tracking

## Quick overview This workflow runs hourly to read the next pending post from Google Sheets, publishes it to Threads via the Threads Graph API, and then updates the sheet with published or failed status plus timestamps and error details. ## How it works 1. Runs every hour on a schedule. 2. Reads the first row in Google Sheets where the status column equals pending. 3. Retrieves the authenticated Threads account’s user ID from the Threads Graph API. 4. Creates a Threads text post container using the content from the pending Google Sheets row. 5. Publishes the post to Threads and updates the same Google Sheets row as published with posted_at and updated_at timestamps. 6. If any Threads API call fails, records the error message and marks the corresponding Google Sheets row as failed with an updated_at timestamp. ## Setup 1. Create a Meta app and generate a Threads access token, then add it to an HTTP Header Auth credential used for the Threads Graph API requests. 2. Set up a Google Sheets Service Account credential in n8n and share your target spreadsheet with the service account email. 3. Replace the placeholder Google Sheet ID in all Google Sheets nodes and confirm the sheet name is Sheet1 (or update it to match your sheet). 4. Ensure your sheet has the required columns (row_number, content, status, posted_at, updated_at, error_message) and set status to pending for posts you want published.

View

Send a daily product newsletter with Google Sheets and Gmail

## Quick Overview This workflow runs daily at 08:00, pulls products scheduled for today from Google Sheets, generates an HTML newsletter email, and sends it to each subscriber via Gmail. ## How it works 1. Runs every day at 08:00 on a schedule. 2. Reads all rows from the `newsletter_products` sheet in Google Sheets. 3. Keeps only products whose `send_date` matches today’s date and stops if none are found. 4. Builds an HTML email and subject line containing a card for each product (image, description, and optional referral link). 5. Reads the subscriber list from the `newsletter_recipients` sheet in Google Sheets. 6. Sends the generated newsletter to each recipient individually using Gmail. ## Setup 1. Create or copy a Google Sheets document with `newsletter_products` (including a `send_date` column) and `newsletter_recipients` (including an `email` column). 2. Add a Google Sheets OAuth2 credential in n8n and paste your Google Sheet ID into the Config step. 3. Add a Gmail OAuth2 credential and confirm the sender mailbox to use for sending the newsletter. 4. Add products and recipients to the sheet, run a test execution, and adjust the schedule/timezone if needed before activating.

View

Need Custom Automation?

Get help designing a custom n8n workflow that connects your stack and fits your process.

Send private welcome messages to new WhatsApp group members with Evolution API

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who's it for

How it works

What it does

Requirements

How to set up

How to customize the workflow

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Webhook - Receive Group Events

Block 3 - Sticky Note 1

Block 4 - Set Variables - Configure Here

Block 5 - Filter - Check if Target Group

Block 6 - If - New Member Joined

Block 7 - Wait - Natural Delay

Block 8 - Send Welcome Message

Block 9 - Sticky Note 2

Block 10 - Sticky Note 3

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions