Send patient condition updates with Google Sheets, Email & WhatsApp alerts

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This automated n8n workflow reads patient data from Google Sheets daily at 8 AM, sends email and WhatsApp reports to doctors, alerts staff for critical patients, and logs activities back to sheets....

Best for

Miscellaneous automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.cron, n8n-nodes-base.googlesheets, n8n-nodes-base.filter, n8n-nodes-base.code, n8n-nodes-base.emailsend, n8n-nodes-base.httprequest, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Oneclick AI Squad.

Original n8n.io source

1.1 Workflow description

Title: Send patient condition updates with Google Sheets, Email & WhatsApp alerts
Workflow name: Send patient condition updates with Google Sheets, Email & WhatsApp alerts

This automated n8n workflow reads patient data from Google Sheets daily at 8 AM, sends email and WhatsApp reports to doctors, alerts staff for critical patients, and logs activities back to sheets.

Good to Know

Runs daily at 8 AM via cron trigger.
Filters active patients only.
Requires Google service account, Gmail app password, and WhatsApp API token.
Logs all sent reports in a dedicated sheet.

How It Works

Cron Trigger - Schedules daily run at 8 AM.
Google Sheets (Read) - Fetches patient data from "Patients" sheet.
Filter Node - Selects active patients.
Code Node - Processes data, creates report content, checks for critical conditions.
Email Send Node - Sends reports to doctors via Gmail.
HTTP Request Node - Sends WhatsApp messages.
Filter Critical - Identifies critical patients.
Critical Alert Email - Notifies hospital staff.
Google Sheets (Write) - Logs reports to "Reports_Log" sheet.

Google Sheet Structure

Sheet 1:

A: Patient ID | B: Patient Name | C: Age | D: Current Condition
E: Temperature | F: Blood Pressure | G: Heart Rate | H: Current Medication  
I: Doctor Email | J: Doctor WhatsApp | K: Priority | L: Status | M: Last Updated

Sample Data:

P001 | John Doe | 45 | Stable | 98.6 | 120/80 | 72 | Aspirin | [email protected] | +1234567890 | Normal | Active | 2024-01-15
P002 | Jane Smith | 32 | Fever | 101.8 | 130/85 | 88 | Tylenol | [email protected] | +1987654321 | Critical | Active | 2024-01-15

Sheet 2:

A: Report Date | B: Patient ID | C: Patient Name | D: Status | E: Sent

How to Use

Import workflow JSON into n8n.
Configure nodes with Google credentials, sheet ID, Gmail app password, WhatsApp token.
Add patients to Google Sheet with "Active" status.
Test manually, then activate for daily runs.

Requirements

Google Sheet with specified structure.
Google Cloud service account JSON.
Gmail with 2FA and app password.
WhatsApp Business API token.
n8n instance.

Customizing This Workflow

Adjust cron expression for different schedule.
Modify Code Node for custom report formats or critical thresholds.
Update email/WhatsApp nodes for additional recipients or templates.
Extend filters for more patient statuses.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Daily Trigger (8 AM)

Type / Role: n8n-nodes-base.cron - cron
Config choices: Version 1

Block 2 - Read Patient Data

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4

Block 3 - Filter Active Patients

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2

Block 4 - Process Patient Data

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 5 - Send Email Report

Type / Role: n8n-nodes-base.emailSend - emailSend
Config choices: Version 2

Block 6 - Send WhatsApp Message

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.1

Block 7 - Filter Critical Patients

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2

Block 8 - Send Critical Alert

Type / Role: n8n-nodes-base.emailSend - emailSend
Config choices: Version 2

Block 9 - Log Report to Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4

Block 10 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Send patient condition updates with Google Sheets, Email & WhatsApp alerts
Complexity	intermediate
Nodes	10
Categories	Miscellaneous
Author	Oneclick AI Squad
Published	11 Aug 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/7247/7247.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Miscellaneous workflows

Frequently asked questions

What does Send patient condition updates with Google Sheets, Email & WhatsApp alerts do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Miscellaneous use case.

Oneclick AI Squad

224 workflows

Nodes

n8n-nodes-base.cron n8n-nodes-base.googlesheets n8n-nodes-base.filter n8n-nodes-base.code n8n-nodes-base.emailsend n8n-nodes-base.httprequest n8n-nodes-base.stickynote

Complexity

intermediate

Published 11 Aug 2025

Likes 0

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Install path: /data/workflows/7247/7247.json

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Send patient condition updates with Google Sheets, Email & WhatsApp alerts

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Good to Know

How It Works

Google Sheet Structure

Sheet 1:

Sample Data:

Sheet 2:

How to Use

Requirements

Customizing This Workflow

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Daily Trigger (8 AM)

Block 2 - Read Patient Data

Block 3 - Filter Active Patients

Block 4 - Process Patient Data

Block 5 - Send Email Report

Block 6 - Send WhatsApp Message

Block 7 - Filter Critical Patients

Block 8 - Send Critical Alert

Block 9 - Log Report to Sheet

Block 10 - Sticky Note

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions