{ "workflow": { "id": 7247, "name": "Send patient condition updates with Google Sheets, Email & WhatsApp alerts", "views": 411, "recentViews": 0, "totalViews": 411, "createdAt": "2025-08-11T11:40:07.702Z", "description": "This automated n8n workflow reads patient data from Google Sheets daily at 8 AM, sends email and WhatsApp reports to doctors, alerts staff for critical patients, and logs activities back to sheets.\n\n### Good to Know\n- Runs daily at 8 AM via cron trigger.\n- Filters active patients only.\n- Requires Google service account, Gmail app password, and WhatsApp API token.\n- Logs all sent reports in a dedicated sheet.\n\n## How It Works\n- **Cron Trigger** - Schedules daily run at 8 AM.\n- **Google Sheets (Read)** - Fetches patient data from \"Patients\" sheet.\n- **Filter Node** - Selects active patients.\n- **Code Node** - Processes data, creates report content, checks for critical conditions.\n- **Email Send Node** - Sends reports to doctors via Gmail.\n- **HTTP Request Node** - Sends WhatsApp messages.\n- **Filter Critical** - Identifies critical patients.\n- **Critical Alert Email** - Notifies hospital staff.\n- **Google Sheets (Write)** - Logs reports to \"Reports_Log\" sheet.\n\n## Google Sheet Structure\n\n### Sheet 1:\n```\nA: Patient ID | B: Patient Name | C: Age | D: Current Condition\nE: Temperature | F: Blood Pressure | G: Heart Rate | H: Current Medication \nI: Doctor Email | J: Doctor WhatsApp | K: Priority | L: Status | M: Last Updated\n```\n\n### Sample Data:\n```\nP001 | John Doe | 45 | Stable | 98.6 | 120/80 | 72 | Aspirin | dr@hospital.com | +1234567890 | Normal | Active | 2024-01-15\nP002 | Jane Smith | 32 | Fever | 101.8 | 130/85 | 88 | Tylenol | dr2@hospital.com | +1987654321 | Critical | Active | 2024-01-15\n```\n\n### Sheet 2:\n```\nA: Report Date | B: Patient ID | C: Patient Name | D: Status | E: Sent\n```\n## How to Use\n- Import workflow JSON into n8n.\n- Configure nodes with Google credentials, sheet ID, Gmail app password, WhatsApp token.\n- Add patients to Google Sheet with \"Active\" status.\n- Test manually, then activate for daily runs.\n\n## Requirements\n- Google Sheet with specified structure.\n- Google Cloud service account JSON.\n- Gmail with 2FA and app password.\n- WhatsApp Business API token.\n- n8n instance.\n\n## Customizing This Workflow\n- Adjust cron expression for different schedule.\n- Modify Code Node for custom report formats or critical thresholds.\n- Update email/WhatsApp nodes for additional recipients or templates.\n- Extend filters for more patient statuses.\n", "workflow": { "id": "pgQtR2koohYLYz2J", "meta": { "instanceId": "dd69efaf8212c74ad206700d104739d3329588a6f3f8381a46a481f34c9cc281", "templateCredsSetupCompleted": true }, "name": "Send Daily Patient Condition Updates to Assigned Doctors", "tags": [], "nodes": [ { "id": "4919ea3e-0d1f-425f-9f04-5b1fa5d56cf9", "name": "Daily Trigger (8 AM)", "type": "n8n-nodes-base.cron", "position": [ -1500, -40 ], "parameters": {}, "typeVersion": 1 }, { "id": "130907ef-736b-49af-b07e-0d0cd40d278f", "name": "Read Patient Data", "type": "n8n-nodes-base.googleSheets", "position": [ -1280, -40 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultName": "Patients" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_GOOGLE_SHEET_ID" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "id": "credential-id", "name": "googleApi Credential" } }, "typeVersion": 4 }, { "id": "20cf609d-63d1-42cf-878e-40e40a37938a", "name": "Filter Active Patients", "type": "n8n-nodes-base.filter", "position": [ -1060, -40 ], "parameters": { "options": {}, "conditions": { "options": { "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "patient-filter", "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.Status }}", "rightValue": "Active" } ] } }, "typeVersion": 2 }, { "id": "72680bdb-08ea-45b2-a8e3-8f5c70d56b7e", "name": "Process Patient Data", "type": "n8n-nodes-base.code", "position": [ -840, -40 ], "parameters": { "jsCode": "const patients = $input.all();\nconst reports = [];\n\nfor (const patient of patients) {\n const currentDate = new Date().toLocaleDateString('en-US', {\n year: 'numeric',\n month: 'long',\n day: 'numeric'\n });\n \n const reportData = {\n patientId: patient.json['Patient ID'],\n patientName: patient.json['Patient Name'],\n age: patient.json['Age'],\n condition: patient.json['Current Condition'],\n vitals: {\n temperature: patient.json['Temperature'] || 'N/A',\n bloodPressure: patient.json['Blood Pressure'] || 'N/A',\n heartRate: patient.json['Heart Rate'] || 'N/A'\n },\n medication: patient.json['Current Medication'] || 'None',\n doctorEmail: patient.json['Assigned Doctor Email'],\n doctorWhatsApp: patient.json['Doctor WhatsApp'],\n lastUpdated: patient.json['Last Updated'] || currentDate,\n reportDate: currentDate,\n priority: patient.json['Priority'] || 'Normal'\n };\n \n // Generate condition summary\n let conditionStatus = 'Stable';\n if (patient.json['Temperature'] && parseFloat(patient.json['Temperature']) > 100.4) {\n conditionStatus = 'Attention Required';\n }\n if (patient.json['Priority'] === 'Critical') {\n conditionStatus = 'Critical';\n }\n \n reportData.conditionStatus = conditionStatus;\n \n // Create email content\n reportData.emailSubject = `Daily Patient Report - ${reportData.patientName} (${reportData.patientId}) - ${conditionStatus}`;\n \n reportData.emailBody = `\nDear Doctor,\n\nDaily Patient Condition Report for ${currentDate}\n\nπŸ“‹ PATIENT INFORMATION:\n━━━━━━━━━━━━━━━━━━━━━━━━\nPatient ID: ${reportData.patientId}\nName: ${reportData.patientName}\nAge: ${reportData.age}\nCondition Status: ${conditionStatus}\n\nπŸ₯ CURRENT CONDITION:\n━━━━━━━━━━━━━━━━━━━━━━━━\n${reportData.condition}\n\nπŸ“Š VITAL SIGNS:\n━━━━━━━━━━━━━━━━━━━━━━━━\nβ€’ Temperature: ${reportData.vitals.temperature}Β°F\nβ€’ Blood Pressure: ${reportData.vitals.bloodPressure} mmHg\nβ€’ Heart Rate: ${reportData.vitals.heartRate} bpm\n\nπŸ’Š CURRENT MEDICATION:\n━━━━━━━━━━━━━━━━━━━━━━━━\n${reportData.medication}\n\nπŸ“… Last Updated: ${reportData.lastUpdated}\nReport Generated: ${currentDate}\n\nPlease review and take necessary action if required.\n\nBest regards,\nPatient Monitoring System\n `;\n \n // Create WhatsApp message\n reportData.whatsappMessage = `πŸ₯ *DAILY PATIENT REPORT*\\n\\nπŸ‘€ *Patient:* ${reportData.patientName} (${reportData.patientId})\\nπŸ“Š *Status:* ${conditionStatus}\\n🌑️ *Temp:* ${reportData.vitals.temperature}Β°F\\nπŸ’“ *BP:* ${reportData.vitals.bloodPressure}\\nπŸ’— *HR:* ${reportData.vitals.heartRate} bpm\\n\\nπŸ“‹ *Condition:* ${reportData.condition}\\nπŸ’Š *Medication:* ${reportData.medication}\\n\\nπŸ“… *Report Date:* ${currentDate}`;\n \n reports.push(reportData);\n}\n\nreturn reports.map(report => ({ json: report }));" }, "typeVersion": 2 }, { "id": "c71e8ca4-b4d6-4e42-94d0-195d67701bfa", "name": "Send Email Report", "type": "n8n-nodes-base.emailSend", "position": [ -620, -340 ], "webhookId": "2b0fd8ed-e133-437e-8d14-01611b1aea0a", "parameters": { "options": {}, "subject": "={{ $json.emailSubject }}", "toEmail": "={{ $json.doctorEmail }}", "fromEmail": "user@example.com" }, "credentials": { "smtp": { "id": "credential-id", "name": "smtp Credential" } }, "typeVersion": 2 }, { "id": "792824e8-ca46-4f2e-a4c8-95f8d3803ba2", "name": "Send WhatsApp Message", "type": "n8n-nodes-base.httpRequest", "position": [ -620, 60 ], "parameters": { "url": "https://api.whatsapp.com/send", "options": {}, "sendBody": true, "sendHeaders": true, "bodyParameters": { "parameters": [ { "name": "phone", "value": "={{ $json.doctorWhatsApp }}" }, { "name": "message", "value": "={{ $json.whatsappMessage }}" } ] }, "headerParameters": { "parameters": [ { "name": "Content-Type", "value": "application/json" }, { "name": "Authorization", "value": "Bearer YOUR_TOKEN_HERE" } ] } }, "typeVersion": 4.1 }, { "id": "426ad1c8-9ea1-450a-b0db-43b4cabd8745", "name": "Filter Critical Patients", "type": "n8n-nodes-base.filter", "position": [ -620, -140 ], "parameters": { "options": {}, "conditions": { "options": { "version": 1, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "critical-condition", "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.conditionStatus }}", "rightValue": "Critical" } ] } }, "typeVersion": 2 }, { "id": "86c379d4-90e8-451c-aa1e-4cbf7aca7aac", "name": "Send Critical Alert", "type": "n8n-nodes-base.emailSend", "position": [ -400, -140 ], "webhookId": "a4218d52-9285-424f-9392-cd7b443fc0da", "parameters": { "options": {}, "subject": "🚨 CRITICAL PATIENT ALERT - {{ $json.patientName }}", "toEmail": "user@example.com,user@example.com", "fromEmail": "user@example.com" }, "credentials": { "smtp": { "id": "credential-id", "name": "smtp Credential" } }, "typeVersion": 2 }, { "id": "cb4d6e31-b6f0-4002-aba8-6abab3d457ef", "name": "Log Report to Sheet", "type": "n8n-nodes-base.googleSheets", "position": [ -620, 260 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": "gid=1", "cachedResultName": "Reports_Log" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_GOOGLE_SHEET_ID" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "id": "credential-id", "name": "googleApi Credential" } }, "typeVersion": 4 }, { "id": "a64546a8-35b2-4c4c-ab5b-837c35ed7dff", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -1880, -480 ], "parameters": { "color": 3, "width": 660, "height": 300, "content": "## How It Works\n- **Cron Trigger** - Schedules daily run at 8 AM.\n- **Google Sheets (Read)** - Fetches patient data from \"Patients\" sheet.\n- **Filter Node** - Selects active patients.\n- **Code Node** - Processes data, creates report content, checks for critical conditions.\n- **Email Send Node** - Sends reports to doctors via Gmail.\n- **HTTP Request Node** - Sends WhatsApp messages.\n- **Filter Critical** - Identifies critical patients.\n- **Critical Alert Email** - Notifies hospital staff.\n- **Google Sheets (Write)** - Logs reports to \"Reports_Log\" sheet." }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "36797054-fa50-46b7-a02b-5417b8d49379", "connections": { "Read Patient Data": { "main": [ [ { "node": "Filter Active Patients", "type": "main", "index": 0 } ] ] }, "Daily Trigger (8 AM)": { "main": [ [ { "node": "Read Patient Data", "type": "main", "index": 0 } ] ] }, "Process Patient Data": { "main": [ [ { "node": "Send Email Report", "type": "main", "index": 0 }, { "node": "Send WhatsApp Message", "type": "main", "index": 0 }, { "node": "Filter Critical Patients", "type": "main", "index": 0 }, { "node": "Log Report to Sheet", "type": "main", "index": 0 } ] ] }, "Filter Active Patients": { "main": [ [ { "node": "Process Patient Data", "type": "main", "index": 0 } ] ] }, "Filter Critical Patients": { "main": [ [ { "node": "Send Critical Alert", "type": "main", "index": 0 } ] ] } } }, "lastUpdatedBy": 29, "workflowInfo": { "nodeCount": 10, "nodeTypes": { "n8n-nodes-base.code": { "count": 1 }, "n8n-nodes-base.cron": { "count": 1 }, "n8n-nodes-base.filter": { "count": 2 }, "n8n-nodes-base.emailSend": { "count": 2 }, "n8n-nodes-base.stickyNote": { "count": 1 }, "n8n-nodes-base.httpRequest": { "count": 1 }, "n8n-nodes-base.googleSheets": { "count": 2 } } }, "status": "published", "user": { "name": "Oneclick AI Squad", "username": "oneclick-ai", "bio": "The AI Squad Initiative is a pioneering effort to build, automate and scale AI-powered workflows using n8n.io. Our mission is to help individuals and businesses integrate AI agents seamlessly into their daily operations from automating tasks and enhancing productivity to creating innovative, intelligent solutions. We design modular, reusable AI workflow templates that empower creators, developers and teams to supercharge their automation with minimal effort and maximum impact.", "verified": true, "links": [ "https://www.oneclickitsolution.com/" ], "avatar": "https://gravatar.com/avatar/848fca91367142f65f9e5c55d64e5c9952b160d7b060d103b52aa343c6bc7b3d?r=pg&d=retro&size=200" }, "nodes": [ { "id": 7, "icon": "fa:clock", "name": "n8n-nodes-base.cron", "codex": { "data": { "alias": [ "Time", "Scheduler", "Polling", "Cron", "Interval" ], "details": "The Cron node uses Cron under the hood - a time-based job scheduler in Unix-like computer operating systems. Use this node when you want to trigger workflows periodically, especially in more complex scenarios like \"every Tuesday at 9 am\" or \"Weekdays\".", "resources": { "generic": [ { "url": "https://n8n.io/blog/2021-goals-level-up-your-vocabulary-with-vonage-and-n8n/", "icon": "🎯", "label": "2021 Goals: Level Up Your Vocabulary With Vonage and n8n" }, { "url": "https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/", "icon": "❀️", "label": "Love at first sight: Ricardo’s n8n journey" }, { "url": "https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/", "icon": "β˜€οΈ", "label": "2021: The Year to Automate the New You with n8n" }, { "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/", "icon": "🧬", "label": "Why business process automation with n8n can change your daily life" }, { "url": "https://n8n.io/blog/why-i-chose-n8n-over-zapier-in-2020/", "icon": "😍", "label": "Why I chose n8n over Zapier in 2020" }, { "url": "https://n8n.io/blog/how-to-host-virtual-coffee-breaks-with-n8n/", "icon": "β˜•οΈ", "label": "How to host virtual coffee breaks with n8n" }, { "url": "https://n8n.io/blog/automatically-pulling-and-visualizing-data-with-n8n/", "icon": "πŸ“ˆ", "label": "Automatically pulling and visualizing data with n8n" }, { "url": "https://n8n.io/blog/how-to-sync-data-between-two-systems/", "icon": "🏬", "label": "How to synchronize data between two systems (one-way vs. two-way sync" }, { "url": "https://n8n.io/blog/database-monitoring-and-alerting-with-n8n/", "icon": "πŸ“‘", "label": "Database Monitoring and Alerting with n8n" }, { "url": "https://n8n.io/blog/automate-your-data-processing-pipeline-in-9-steps-with-n8n/", "icon": "βš™οΈ", "label": "Automate your data processing pipeline in 9 steps" }, { "url": "https://n8n.io/blog/5-tasks-you-can-automate-with-notion-api/", "icon": "⚑️", "label": "5 tasks you can automate with the new Notion API " }, { "url": "https://n8n.io/blog/world-poetry-day-workflow/", "icon": "πŸ“œ", "label": "Celebrating World Poetry Day with a daily poem in Telegram" }, { "url": "https://n8n.io/blog/automate-google-apps-for-productivity/", "icon": "πŸ’‘", "label": "15 Google apps you can combine and automate to increase productivity" }, { "url": "https://n8n.io/blog/automate-designs-with-bannerbear-and-n8n/", "icon": "🎨", "label": "Automate Designs with Bannerbear and n8n" }, { "url": "https://n8n.io/blog/tracking-time-spent-in-meetings-with-google-calendar-twilio-and-n8n/", "icon": "πŸ—“", "label": "Tracking Time Spent in Meetings With Google Calendar, Twilio, and n8n" }, { "url": "https://n8n.io/blog/creating-error-workflows-in-n8n/", "icon": "πŸŒͺ", "label": "Creating Error Workflows in n8n" }, { "url": "https://n8n.io/blog/using-automation-to-boost-productivity-in-the-workplace/", "icon": "πŸ’ͺ", "label": "Using Automation to Boost Productivity in the Workplace" }, { "url": 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"https://n8n.io/blog/how-goomer-automated-their-operations-with-over-200-n8n-workflows/", "icon": "πŸ›΅", "label": "How Goomer automated their operations with over 200 n8n workflows" } ], "primaryDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.scheduletrigger/" } ] }, "categories": [ "Core Nodes" ], "nodeVersion": "1.0", "codexVersion": "1.0", "subcategories": { "Core Nodes": [ "Flow" ] } } }, "group": "[\"trigger\",\"schedule\"]", "defaults": { "name": "Cron", "color": "#29a568" }, "iconData": { "icon": "clock", "type": "icon" }, "displayName": "Cron", "typeVersion": 1, "nodeCategories": [ { "id": 9, "name": "Core Nodes" } ] }, { "id": 11, "icon": "fa:envelope", "name": "n8n-nodes-base.emailSend", "codex": { "data": { "alias": [ "SMTP", "email", "human", "form", "wait", "hitl", "approval" ], "resources": { "generic": [ { "url": "https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/", "icon": "β˜€οΈ", "label": "2021: The Year to Automate the New You with n8n" }, { "url": "https://n8n.io/blog/build-your-own-virtual-assistant-with-n8n-a-step-by-step-guide/", "icon": "πŸ‘¦", "label": "Build your own virtual assistant with n8n: A step by step guide" } ], "primaryDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.sendemail/" } ], "credentialDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/credentials/sendemail/" } ] }, "categories": [ "Communication", "HITL", "Core Nodes" ], "nodeVersion": "1.0", "codexVersion": "1.0", "subcategories": { "HITL": [ "Human in the Loop" ] } } }, "group": "[\"output\"]", "defaults": { "name": "Send Email", "color": "#00bb88" }, "iconData": { "icon": "envelope", "type": "icon" }, "displayName": "Send Email", "typeVersion": 2, "nodeCategories": [ { "id": 6, "name": "Communication" }, { "id": 9, "name": "Core Nodes" }, { "id": 28, "name": "HITL" } ] }, { "id": 18, "icon": "file:googleSheets.svg", "name": 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"Creating triggers for n8n workflows using polling" }, { "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/", "icon": "store", "label": "6 e-commerce workflows to power up your Shopify s" }, { "url": "https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/", "icon": "πŸ“ˆ", "label": "Migrating Community Metrics to Orbit using n8n" }, { "url": "https://n8n.io/blog/automate-google-apps-for-productivity/", "icon": "πŸ’‘", "label": "15 Google apps you can combine and automate to increase productivity" }, { "url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/", "icon": " πŸ–₯️", "label": "Hey founders! 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