Send admin email alerts for paid Sharetribe transactions with Gmail

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1. Workflow Overview

Quick overview This workflow polls Sharetribe for transaction transition events, filters for payments that have just been confirmed, fetches the full transaction details, and sends a notification e...

Best for

Ticket Management automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-sharetribe.sharetribetrigger, n8n-nodes-base.if, n8n-nodes-sharetribe.sharetribe, n8n-nodes-base.set, n8n-nodes-base.gmail

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Greg Long.

Original n8n.io source

1.1 Workflow description

Title: Send admin email alerts for paid Sharetribe transactions with Gmail
Workflow name: Send admin email alerts for paid Sharetribe transactions with Gmail

Quick overview

This workflow polls Sharetribe for transaction transition events, filters for payments that have just been confirmed, fetches the full transaction details, and sends a notification email to a marketplace admin via Gmail.

How it works

Polls Sharetribe every minute for transaction/transitioned events.
Checks that the transaction’s previous transition is transition/request-payment to focus only on post-payment state changes.
Fetches the transaction’s current lastTransition from Sharetribe and confirms it equals transition/confirm-payment.
Retrieves the full Sharetribe transaction details including the customer, provider, listing, and payout/pay-in totals.
Fetches the Sharetribe marketplace name once and formats the key fields, including calculated operator revenue (pay-in total minus payout total).
Sends a Gmail email to the admin with the marketplace name, listing title, revenue amount, and a link to the transaction in the Sharetribe Console.

Setup

Add Sharetribe Integration API (OAuth2) credentials and ensure the workflow can read marketplace and transaction data.
Add Gmail OAuth2 credentials for the account that sends the admin notifications.
Replace the Gmail “To” address with your admin email and adjust the email subject/body as needed.
If your transaction process uses different transition names, update the two transition checks (transition/request-payment and transition/confirm-payment) to match your process.

Requirements

Sharetribe marketplace with Integration API credentials

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - When New Sharetribe Event

Type / Role: n8n-nodes-sharetribe.sharetribeTrigger - sharetribeTrigger
Config choices: Version 1

Block 6 - Check Pre-payment Transition

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 7 - Fetch Last Transition

Type / Role: n8n-nodes-sharetribe.sharetribe - sharetribe
Config choices: Version 1

Block 8 - Check Payment Confirmation

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 9 - Fetch Marketplace Name

Type / Role: n8n-nodes-sharetribe.sharetribe - sharetribe
Config choices: Version 1

Block 10 - Prepare Email Fields

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 11 - Send Admin Payment Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 12 - Retrieve Transaction Details

Type / Role: n8n-nodes-sharetribe.sharetribe - sharetribe
Config choices: Version 1

3. Summary Table

Workflow	Send admin email alerts for paid Sharetribe transactions with Gmail
Complexity	intermediate
Nodes	12
Categories	Ticket Management
Author	Greg Long
Published	25 May 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/15936/15936.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Ticket Management workflows

Frequently asked questions

What does Send admin email alerts for paid Sharetribe transactions with Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Ticket Management use case.

Greg Long

2 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-sharetribe.sharetribetrigger n8n-nodes-base.if n8n-nodes-sharetribe.sharetribe n8n-nodes-base.set n8n-nodes-base.gmail

Complexity

intermediate

Published 25 May 2026

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/15936/15936.json

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Send admin email alerts for paid Sharetribe transactions with Gmail

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Quick overview

How it works

Setup

Requirements

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note1

Block 3 - Sticky Note2

Block 4 - Sticky Note3

Block 5 - When New Sharetribe Event

Block 6 - Check Pre-payment Transition

Block 7 - Fetch Last Transition

Block 8 - Check Payment Confirmation

Block 9 - Fetch Marketplace Name

Block 10 - Prepare Email Fields

Block 11 - Send Admin Payment Email

Block 12 - Retrieve Transaction Details

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions