Send a weekly smenso project status report via email with Gmail

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1. Workflow Overview

Workflow Description — Weekly smenso Project Status Report via Email English Title Weekly smenso Project Status Report via Email Short Description (for n8n template subtitle) Automatically send a f...

Best for

Project Management automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.scheduletrigger, n8n-nodes-smenso.smenso, n8n-nodes-base.code, n8n-nodes-base.gmail, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Sven Flätchen.

Original n8n.io source

1.1 Workflow description

Title: Send a weekly smenso project status report via email with Gmail
Workflow name: Send a weekly smenso project status report via email with Gmail

Workflow Description — Weekly smenso Project Status Report via Email

English

Title

Weekly smenso Project Status Report via Email

Short Description (for n8n template subtitle)

Automatically send a formatted weekly project status report from smenso to your inbox every Monday morning — no manual effort required.

Full Description

This workflow runs every Monday at 8:00 AM, fetches all active projects from your smenso workspace, and sends a clean HTML status report via email. Perfect for management reporting, weekly standups, or keeping stakeholders informed without any manual work.

How it works:

The Schedule Trigger fires every Monday at 8:00 AM
The smenso node fetches all active projects from your workspace using the Get Many operation
A Code node builds a formatted HTML table with project names, start dates, and end dates
The report is sent via email (Gmail, Outlook, or SMTP)

Use cases:

Automated weekly project overview for management or clients
Monday morning briefing for project leads
Keep stakeholders informed without logging into smenso
Build a paper trail of weekly project status

Setup requirements:

A smenso workspace with the Integration API add-on enabled
A smenso API token (generated in the smenso Admin Center at admin.smenso.cloud)
An email account configured in n8n (Gmail, Microsoft Outlook, or SMTP)

Customize:

Change the schedule (e.g. daily, every Friday) by editing the cron expression
Add additional project fields to the report (status, budget, responsible user)
Replace Gmail with Microsoft Outlook or any SMTP node

Deutsch

Titel

Wöchentlicher smenso Projektstatusbericht per E-Mail

Kurzbeschreibung

Verschicke jeden Montag automatisch einen formatierten Projektstatusbericht aus smenso per E-Mail — ohne manuellen Aufwand.

Ausführliche Beschreibung

Dieser Workflow läuft jeden Montag um 8:00 Uhr, ruft alle aktiven Projekte aus deinem smenso Workspace ab und versendet einen übersichtlichen HTML-Statusbericht per E-Mail. Ideal für Management-Reporting, wöchentliche Standups oder um Stakeholder ohne manuellen Aufwand auf dem Laufenden zu halten.

So funktioniert es:

Der Schedule Trigger startet jeden Montag um 8:00 Uhr
Der smenso Node ruft alle aktiven Projekte über die Get Many Operation ab
Ein Code Node erstellt eine formatierte HTML-Tabelle mit Projektnamen, Start- und Enddaten
Der Bericht wird per E-Mail versendet (Gmail, Outlook oder SMTP)

Anwendungsfälle:

Automatisierte wöchentliche Projektübersicht für Management oder Kunden
Montagmorgen-Briefing für Projektleiter
Stakeholder informieren ohne smenso zu öffnen
Wöchentliche Projektstatushistorie aufbauen

Voraussetzungen:

smenso Workspace mit aktiviertem Enterprise Add-on "smenso Integration API"
smenso API-Token (generiert im smenso Admin Center unter admin.smenso.cloud)
E-Mail-Konto in n8n konfiguriert (Gmail, Microsoft Outlook oder SMTP)

Anpassen:

Zeitplan ändern (z.B. täglich, jeden Freitag) über den Cron-Ausdruck
Weitere Projektfelder in den Bericht aufnehmen (Status, Budget, Verantwortlicher)
Gmail durch Microsoft Outlook oder einen SMTP-Node ersetzen

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Every Monday at 8am

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 2 - Get All Projects

Type / Role: n8n-nodes-smenso.smenso - smenso
Config choices: Version 1

Block 3 - Build HTML Report

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 4 - Send Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 5 - README

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Send a weekly smenso project status report via email with Gmail
Complexity	intermediate
Nodes	5
Categories	Project Management
Author	Sven Flätchen
Published	24 Apr 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/15269/15269.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Project Management workflows

Frequently asked questions

What does Send a weekly smenso project status report via email with Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Project Management use case.

Sven Flätchen

3 workflows

Nodes

n8n-nodes-base.scheduletrigger n8n-nodes-smenso.smenso n8n-nodes-base.code n8n-nodes-base.gmail n8n-nodes-base.stickynote

Complexity

intermediate

Published 24 Apr 2026

Likes 0

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Install path: /data/workflows/15269/15269.json

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Send a weekly smenso project status report via email with Gmail

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Workflow Description — Weekly smenso Project Status Report via Email

English

Title

Short Description (for n8n template subtitle)

Full Description

Deutsch

Titel

Kurzbeschreibung

Ausführliche Beschreibung

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Every Monday at 8am

Block 2 - Get All Projects

Block 3 - Build HTML Report

Block 4 - Send Email

Block 5 - README

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions