Reschedule overdue Asana tasks and clean up completed tasks

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Description Boost your productivity and keep your Asana workspace clutter free with this n8n workflow. It automatically scans for tasks whose due dates have passed and reschedules them to the curre...

Best for

Project Management automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.scheduletrigger, n8n-nodes-base.asana, n8n-nodes-base.if, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Bastien Laval.

Original n8n.io source

1.1 Workflow description

Title: Reschedule overdue Asana tasks and clean up completed tasks
Workflow name: Reschedule overdue Asana tasks and clean up completed tasks

Description

Boost your productivity and keep your Asana workspace clutter-free with this n8n workflow.

It automatically scans for tasks whose due dates have passed and reschedules them to the current date, ensuring no important to-dos slip through the cracks.

Additionally, any completed tasks in Asana with an overdue date are removed, maintaining a clear, organized task list.

Key Benefits

Streamline Task Management: No more manual updates—let the workflow reschedule overdue tasks for you.
Optimize Workspace Organization: Eliminate finished tasks to focus on active priorities and reduce clutter.
Save Time and Effort: Automate repetitive maintenance, freeing you to concentrate on what truly matters.

Configuration Steps

Add your Asana credentials
Schedule the workflow to run at desired intervals (e.g., daily or weekly).
Select your Workspace Name and your Assignee Name (user) in the Get user tasks node
(Optional) Tailor filtering conditions to match your preferred due-date rules and removal criteria.
Activate the workflow and watch your Asana workspace stay up to date and clutter-free.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Everyday at 7am

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 2 - Get user tasks

Type / Role: n8n-nodes-base.asana - asana
Config choices: Version 1

Block 3 - Get task infos

Type / Role: n8n-nodes-base.asana - asana
Config choices: Version 1

Block 4 - Task is open?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 5 - Due date in the past?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 6 - Set due date to Today

Type / Role: n8n-nodes-base.asana - asana
Config choices: Version 1

Block 7 - Clean up task

Type / Role: n8n-nodes-base.asana - asana
Config choices: Version 1

Block 8 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Reschedule overdue Asana tasks and clean up completed tasks
Complexity	intermediate
Nodes	10
Categories	Project Management
Author	Bastien Laval
Published	06 Jan 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/2701/2701.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Project Management workflows

Frequently asked questions

What does Reschedule overdue Asana tasks and clean up completed tasks do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Project Management use case.

Bastien Laval

1 workflow

Nodes

n8n-nodes-base.scheduletrigger n8n-nodes-base.asana n8n-nodes-base.if n8n-nodes-base.stickynote

Complexity

intermediate

Published 06 Jan 2025

Likes 0

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Install path: /data/workflows/2701/2701.json

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Reschedule overdue Asana tasks and clean up completed tasks

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Description

Key Benefits

Configuration Steps

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Everyday at 7am

Block 2 - Get user tasks

Block 3 - Get task infos

Block 4 - Task is open?

Block 5 - Due date in the past?

Block 6 - Set due date to Today

Block 7 - Clean up task

Block 8 - Sticky Note

Block 9 - Sticky Note1

Block 10 - Sticky Note2

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions