Private secret santa assignment & notification system with Gmail & verification

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Secret Santa (Amigo Invisible) Automation This workflow fully automates a Secret Santa (Amic Invisible) event — perfect for friends, families, or office teams who want to make their gift exchang...

Best for

Personal Productivity automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.manualtrigger, n8n-nodes-base.gmail, n8n-nodes-base.code, n8n-nodes-base.set, n8n-nodes-base.splitinbatches, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Oriol Seguí.

Original n8n.io source

1.1 Workflow description

Title: Private secret santa assignment & notification system with Gmail & verification
Workflow name: Private secret santa assignment & notification system with Gmail & verification

Secret Santa (Amigo Invisible) Automation 🎁

This workflow fully automates a Secret Santa (Amic Invisible) event — perfect for friends, families, or office teams who want to make their gift exchange fun, fair, and completely private.

It takes a simple list of participant names and emails, then automatically pairs everyone using a non-repeating random assignment system (derangement algorithm) — meaning no one is ever assigned to themselves and every participant both gives and receives a gift exactly once.

Once the pairs are generated, the workflow sends each participant a beautifully formatted email revealing only their assigned recipient. After each email is sent, it is automatically deleted from the “Sent” folder to ensure the organizer cannot see or trace who got whom, keeping the surprise intact.

At the end of the process, the workflow generates a numerical summary like “1 sent to 2, 2 sent to 3…” — allowing the organizer to verify that everything worked correctly without revealing the actual names or emails of the participants.

This automation combines creativity, privacy, and transparency — making it perfect for anyone who wants to manage a Secret Santa game with ease, fairness, and a touch of automation magic.

Created by oxsr11 — explore more original and innovative workflows on my n8n profile.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Run

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 2 - Send a message

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 3 - Delete a message

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 4 - Random

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 5 - Name to INT

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 6 - Who?

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 7 - Emails and name

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 8 - loop mails

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 9 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Send a message results

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 12 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Private secret santa assignment & notification system with Gmail & verification
Complexity	intermediate
Nodes	14
Categories	Personal Productivity
Author	Oriol Seguí
Published	14 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/9609/9609.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Personal Productivity workflows

Frequently asked questions

What does Private secret santa assignment & notification system with Gmail & verification do?

Secret Santa (Amigo Invisible) Automation This workflow fully automates a Secret Santa (Amic Invisible) event — perfect for friends, families, or office teams who want to make their gift exchang...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Personal Productivity use case.

Oriol Seguí

14 workflows

Nodes

n8n-nodes-base.manualtrigger n8n-nodes-base.gmail n8n-nodes-base.code n8n-nodes-base.set n8n-nodes-base.splitinbatches n8n-nodes-base.stickynote

Complexity

intermediate

Published 14 Oct 2025

Likes 0

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Install path: /data/workflows/9609/9609.json

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Private secret santa assignment & notification system with Gmail & verification

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Secret Santa (Amigo Invisible) Automation 🎁

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Run

Block 2 - Send a message

Block 3 - Delete a message

Block 4 - Random

Block 5 - Name to INT

Block 6 - Who?

Block 7 - Emails and name

Block 8 - loop mails

Block 9 - Sticky Note

Block 10 - Sticky Note1

Block 11 - Send a message results

Block 12 - Sticky Note2

Block 13 - Sticky Note3

Block 14 - Sticky Note4

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions