Personalized email mail merge with Google Sheets and Gmail

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Who is it for This workflow is designed for anyone who wants to simplify email automation without leaving Google Sheets. You can also send out emails automatically, without even visiting Google She...

Best for

Social Media automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.scheduletrigger, n8n-nodes-base.googlesheets, n8n-nodes-base.filter, n8n-nodes-base.gmail, n8n-nodes-base.merge, n8n-nodes-base.set, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Ladies Build With AI.

Original n8n.io source

1.1 Workflow description

Title: Personalized email mail merge with Google Sheets and Gmail
Workflow name: Personalized email mail merge with Google Sheets and Gmail

Who is it for

This workflow is designed for anyone who wants to simplify email automation without leaving Google Sheets. You can also send out emails automatically, without even visiting Google Sheets. It’s especially useful for:

Marketers sending bulk or personalized campaigns
Recruiters managing outreach from candidate lists
Small business owners who want automated follow-ups
Anyone who wants to trigger emails directly from sheet updates, e.g. event updates.

How it works

The workflow connects Google Sheets with Gmail to let you send emails in either of two ways:

Bulk emails (mail merge): Use data from your sheet to send an email to multiple email addresses, one by one.
Triggered emails: Automatically send an email whenever specific values or conditions in your sheet are met. No need to manually copy, paste, or switch to Gmail, because the process is fully automated.

How to set it up

Copy this template into your personal n8n workspace: https://docs.google.com/spreadsheets/d/1fWg_GOU0m_2cQpah7foDiz1WqTRKjCbJJCLBGCvJlXc/edit?usp=sharing
Connect your Google Sheets and Gmail accounts using this workflow in n8n.
Select the spreadsheet and sheet you want to use.
Customize the email nodes with your subject line, body text, and variables (e.g., names or links from your sheet).
Test the workflow, then activate it to start sending emails automatically.

For a step-by-step walkthrough, check out this video guide on YouTube: https://www.youtube.com/watch?v=XJQ0W3yWR-0

Requirements

A Google Sheets account with your data organized in rows and columns
A Gmail account for sending emails
An active n8n account to run the workflow

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Schedule Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 2 - Read Google Sheets data

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 3 - Pass on "Scheduled for send" to Gmail

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.2

Block 4 - Send an email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 5 - Combine both datasets

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 3.2

Block 6 - Pass data from Gmail

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 7 - Update Status email column

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 8 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Personalized email mail merge with Google Sheets and Gmail
Complexity	intermediate
Nodes	8
Categories	Social Media
Author	Ladies Build With AI
Published	02 Sept 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/8149/8149.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Social Media workflows

Frequently asked questions

What does Personalized email mail merge with Google Sheets and Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Social Media use case.

Ladies Build With AI

1 workflow

Nodes

n8n-nodes-base.scheduletrigger n8n-nodes-base.googlesheets n8n-nodes-base.filter n8n-nodes-base.gmail n8n-nodes-base.merge n8n-nodes-base.set n8n-nodes-base.stickynote

Complexity

intermediate

Published 02 Sept 2025

Likes 0

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Install path: /data/workflows/8149/8149.json

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Personalized email mail merge with Google Sheets and Gmail

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who is it for

How it works

How to set it up

Requirements

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Schedule Trigger

Block 2 - Read Google Sheets data

Block 3 - Pass on "Scheduled for send" to Gmail

Block 4 - Send an email

Block 5 - Combine both datasets

Block 6 - Pass data from Gmail

Block 7 - Update Status email column

Block 8 - Sticky Note

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions