Personal AI agent

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Use cases are many: Manage your Gmail inbox, schedule calendar events, and handle contact details — all from one central AI powered assistant. Perfect for freelancers managing clients, agency owner...

Best for

AI Chatbot automation workflows
Multimodal AI automation workflows
advanced n8n builders looking for reusable templates

Tools used

@n8n/n8n-nodes-langchain.agent, n8n-nodes-base.gmailtool, @n8n/n8n-nodes-langchain.lmchatgooglegemini, n8n-nodes-base.telegramtrigger, n8n-nodes-base.telegram, n8n-nodes-base.gmailtrigger, n8n-nodes-base.googlecalendartool, n8n-nodes-base.if

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Rakin Jakaria.

Original n8n.io source

1.1 Workflow description

Title: Personal AI agent
Workflow name: Personal AI agent

Use cases are many: Manage your Gmail inbox, schedule calendar events, and handle contact details — all from one central AI-powered assistant. Perfect for freelancers managing clients, agency owners who need streamlined communication, or busy professionals who want a personal AI secretary handling their email and calendar.

Good to know At time of writing, each Gemini request is billed per token. See Gemini Pricing for the latest info. The workflow requires Gmail, Calendar, Sheets, and Telegram integrations. Ensure you’ve set up OAuth2 credentials correctly before running.

How it works

Triggers: The workflow listens for new Gmail messages or Telegram commands.
Smart AI Processing: Incoming emails are summarized, classified (Client, Sponsorship, or Not Business), and labeled automatically.
Auto-Replies: Depending on classification, the assistant sends pre-written replies (e.g., client acknowledgment, sponsorship rates, or polite rejection).
Calendar Management: Through natural language requests in Telegram, you can schedule, update, or delete calendar events with conflict-checking in place.
Contact Handling: If you send an email to someone not yet in your database, the agent will prompt you for their email, add it to Google Sheets, and reuse it for future tasks.
Memory: The AI maintains conversation context, so repeated tasks feel seamless and natural.

How to use

Send commands via Telegram like: “Schedule a meeting with Sarah on Monday at 3 PM” “Send an email to David about the proposal”
Watch as the assistant checks your calendar, sends emails, and keeps your contacts updated — all automatically.

Requirements

Gmail account (with labels created for Client, Sponsorship Request, and Not Business)
Google Calendar for scheduling
Google Sheets for contact management
Google Gemini API key
Telegram bot for live interaction

Customising this workflow

You can expand it to:

Handle Slack or WhatsApp messages in addition to Telegram.
Add more classification categories (e.g., Invoices, Personal, Leads).
Extend auto-replies with dynamic templates stored in Google Sheets.
Log all interactions to Notion or Airtable for a CRM-style history of communications.

👉 Rakin Jakaria

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - AI Agent

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 2

Block 2 - Send

Type / Role: n8n-nodes-base.gmailTool - gmailTool
Config choices: Version 2.1

Block 3 - Reply

Type / Role: n8n-nodes-base.gmailTool - gmailTool
Config choices: Version 2.1

Block 4 - Delete

Type / Role: n8n-nodes-base.gmailTool - gmailTool
Config choices: Version 2.1

Block 5 - Get Many

Type / Role: n8n-nodes-base.gmailTool - gmailTool
Config choices: Version 2.1

Block 6 - Gemini

Type / Role: @n8n/n8n-nodes-langchain.lmChatGoogleGemini - lmChatGoogleGemini
Config choices: Version 1

Block 7 - Telegram Trigger

Type / Role: n8n-nodes-base.telegramTrigger - telegramTrigger
Config choices: Version 1.2

Block 8 - Send a text message

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1.2

Block 9 - Gmail Trigger

Type / Role: n8n-nodes-base.gmailTrigger - gmailTrigger
Config choices: Version 1.2

Block 10 - Create Event

Type / Role: n8n-nodes-base.googleCalendarTool - googleCalendarTool
Config choices: Version 1.3

Block 11 - Get Many2

Type / Role: n8n-nodes-base.googleCalendarTool - googleCalendarTool
Config choices: Version 1.3

Block 12 - Delete2

Type / Role: n8n-nodes-base.googleCalendarTool - googleCalendarTool
Config choices: Version 1.3

Block 13 - Send a text message1

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1.2

Block 14 - If

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 15 - No Operation, do nothing

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 16 - Date & Time

Type / Role: n8n-nodes-base.dateTimeTool - dateTimeTool
Config choices: Version 2

Block 17 - Basic LLM Chain

Type / Role: @n8n/n8n-nodes-langchain.chainLlm - chainLlm
Config choices: Version 1.7

Block 18 - Text Classifier

Type / Role: @n8n/n8n-nodes-langchain.textClassifier - textClassifier
Config choices: Version 1.1

Block 19 - Update

Type / Role: n8n-nodes-base.googleCalendarTool - googleCalendarTool
Config choices: Version 1.3

Block 20 - Reply to a message

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 21 - Not Business

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 22 - Reply to a message1

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 23 - Get Contacts

Type / Role: n8n-nodes-base.googleSheetsTool - googleSheetsTool
Config choices: Version 4.6

Block 24 - Add Contacts

Type / Role: n8n-nodes-base.googleSheetsTool - googleSheetsTool
Config choices: Version 4.6

Showing the first 24 of 30 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Personal AI agent
Complexity	advanced
Nodes	30
Categories	AI Chatbot, Multimodal AI
Author	Rakin Jakaria
Published	26 Aug 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/7901/7901.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source AI Chatbot workflows Multimodal AI workflows

Frequently asked questions

What does Personal AI agent do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your AI Chatbot, Multimodal AI use case.

Rakin Jakaria

11 workflows

Nodes

@n8n/n8n-nodes-langchain.agent n8n-nodes-base.gmailtool @n8n/n8n-nodes-langchain.lmchatgooglegemini n8n-nodes-base.telegramtrigger n8n-nodes-base.telegram n8n-nodes-base.gmailtrigger n8n-nodes-base.googlecalendartool n8n-nodes-base.if

Complexity

advanced

Published 26 Aug 2025

Likes 0

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Install path: /data/workflows/7901/7901.json

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Personal AI agent

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - AI Agent

Block 2 - Send

Block 3 - Reply

Block 4 - Delete

Block 5 - Get Many

Block 6 - Gemini

Block 7 - Telegram Trigger

Block 8 - Send a text message

Block 9 - Gmail Trigger

Block 10 - Create Event

Block 11 - Get Many2

Block 12 - Delete2

Block 13 - Send a text message1

Block 14 - If

Block 15 - No Operation, do nothing

Block 16 - Date & Time

Block 17 - Basic LLM Chain

Block 18 - Text Classifier

Block 19 - Update

Block 20 - Reply to a message

Block 21 - Not Business

Block 22 - Reply to a message1

Block 23 - Get Contacts

Block 24 - Add Contacts

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions