Multi-agent salon appointment management with Telegram, GPT5-mini & Claude MCP

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Multi Agent AI Telegram Bot for Service Businesses Transform your salon/service business with this streamlined Telegram automation system featuring Claude integration, zero setup database manage...

Best for

Support Chatbot automation workflows
AI Chatbot automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.set, n8n-nodes-base.redis, n8n-nodes-base.wait, n8n-nodes-base.if, n8n-nodes-base.code, n8n-nodes-base.executeworkflow, n8n-nodes-base.stickynote, @n8n/n8n-nodes-langchain.agenttool

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Denis.

Original n8n.io source

1.1 Workflow description

Title: Multi-agent salon appointment management with Telegram, GPT5-mini & Claude MCP
Workflow name: Multi-agent salon appointment management with Telegram, GPT5-mini & Claude MCP

🤖 Multi-Agent AI Telegram Bot for Service Businesses

Transform your salon/service business with this streamlined Telegram automation system featuring Claude integration, zero-setup database management, and intelligent conversation handling.

How It Works

Core Architecture

Claude MCP Integration - Direct connection to Claude Sonnet 4 via Model Context Protocol
Streamlined 2-Agent System - Booking Agent and Admin Agent (simplified from 5 for better reliability)
GPT-5 Mini Primary with Gemini 2.5 Flash backup for cost-effective processing
Multi-Media Support - Handles text, voice (Whisper transcription), images, and PDFs with cost extraction
Smart Acknowledgments - "One moment…", "Let me check availability…" during processing
Rate Limiting & Spam Protection - Configurable limits (default: 100 msg/hour) with professional UX

Zero-Setup Database Management

Autonomous Airtable Creation - Bot creates all necessary tables automatically
Complete CRUD Operations - Create, edit, delete services and settings via Telegram
Dynamic Business Configuration - Modify hours, pricing, services conversationally
Friend Booking Support - "Book for my friend Sarah" functionality

Setup Steps

Telegram Business API setup (detailed instructions included)
Airtable Base ID extraction (store in Redis or hardcode - recommended)
Google Calendar integration for scheduling
Redis for caching, rate limiting, and conversation memory
MCP Server deployment for Claude integration
Telegram for notifications

Key Features

Booking Management

Booking Limit Control - Default 6 appointments per customer (configurable in workflow)
Service Name Matching - GPT-5 Nano workflow for cost-optimized service recognition
24-Hour Advance Reminders - Automatic Telegram reminders sent at 8 PM

Conversation Handling

Conversation Memory maintains context across interactions
Error Resilience with backup models and graceful failure handling

Use Cases

Perfect for:

Salons
Spas
Clinics
Consulting services
Any appointment-based business

Complete business setup happens through conversational commands - no manual database configuration required.

Transform your service business with intelligent automation powered by AI and Telegram integration.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Set Initial Data

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 2 - Set Processing Lock

Type / Role: n8n-nodes-base.redis - redis
Config choices: Version 1

Block 3 - Wait

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1.1

Block 4 - Get Current Processing Lock

Type / Role: n8n-nodes-base.redis - redis
Config choices: Version 1

Block 5 - Am I the Processor?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 6 - Pop All Batched Messages

Type / Role: n8n-nodes-base.redis - redis
Config choices: Version 1

Block 7 - Delete Message List

Type / Role: n8n-nodes-base.redis - redis
Config choices: Version 1

Block 8 - Delete Processing Lock

Type / Role: n8n-nodes-base.redis - redis
Config choices: Version 1

Block 9 - Push

Type / Role: n8n-nodes-base.redis - redis
Config choices: Version 1

Block 10 - Combine Messages

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 11 - Rate Limiter

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 12 - Check Limit

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 13 - Check Rate Limited

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 14 - Redis Hourly

Type / Role: n8n-nodes-base.redis - redis
Config choices: Version 1

Block 15 - Increment Counter Hourly

Type / Role: n8n-nodes-base.redis - redis
Config choices: Version 1

Block 16 - Send Mesage?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 17 - Is Owner?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 18 - Execute Airtable Agent

Type / Role: n8n-nodes-base.executeWorkflow - executeWorkflow
Config choices: Version 1.2

Block 19 - Text

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 20 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 21 - cancel_agent

Type / Role: @n8n/n8n-nodes-langchain.agentTool - agentTool
Config choices: Version 2.2

Block 22 - Limit Reached?

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 23 - Get many events

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.3

Block 24 - Redis Chat Memory

Type / Role: @n8n/n8n-nodes-langchain.memoryRedisChat - memoryRedisChat
Config choices: Version 1.5

Showing the first 24 of 67 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Multi-agent salon appointment management with Telegram, GPT5-mini & Claude MCP
Complexity	advanced
Nodes	67
Categories	Support Chatbot, AI Chatbot
Author	Denis
Published	25 Sept 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/8924/8924.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Support Chatbot workflows AI Chatbot workflows

Frequently asked questions

What does Multi-agent salon appointment management with Telegram, GPT5-mini & Claude MCP do?

Multi Agent AI Telegram Bot for Service Businesses Transform your salon/service business with this streamlined Telegram automation system featuring Claude integration, zero setup database manage...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Support Chatbot, AI Chatbot use case.

Denis

4 workflows

Nodes

n8n-nodes-base.set n8n-nodes-base.redis n8n-nodes-base.wait n8n-nodes-base.if n8n-nodes-base.code n8n-nodes-base.executeworkflow n8n-nodes-base.stickynote @n8n/n8n-nodes-langchain.agenttool

Complexity

advanced

Published 25 Sept 2025

Likes 0

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Install path: /data/workflows/8924/8924.json

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Multi-agent salon appointment management with Telegram, GPT5-mini & Claude MCP

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

🤖 Multi-Agent AI Telegram Bot for Service Businesses

How It Works

Core Architecture

Zero-Setup Database Management

Setup Steps

Key Features

Booking Management

Conversation Handling

Use Cases

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Set Initial Data

Block 2 - Set Processing Lock

Block 3 - Wait

Block 4 - Get Current Processing Lock

Block 5 - Am I the Processor?

Block 6 - Pop All Batched Messages

Block 7 - Delete Message List

Block 8 - Delete Processing Lock

Block 9 - Push

Block 10 - Combine Messages

Block 11 - Rate Limiter

Block 12 - Check Limit

Block 13 - Check Rate Limited

Block 14 - Redis Hourly

Block 15 - Increment Counter Hourly

Block 16 - Send Mesage?

Block 17 - Is Owner?

Block 18 - Execute Airtable Agent

Block 19 - Text

Block 20 - Sticky Note

Block 21 - cancel_agent

Block 22 - Limit Reached?

Block 23 - Get many events

Block 24 - Redis Chat Memory

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions