Monitor school admission updates with web scraping, Gemini AI & email alerts

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This N8N template helps keep track of multiple school websites for admission updates and sends an email notification. Good To Know This template uses all free tier tools like Gemini for LLM, Email ...

Best for

Market Research automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.splitinbatches, n8n-nodes-base.code, n8n-nodes-base.emailsend, n8n-nodes-base.if, n8n-nodes-base.httprequest, n8n-nodes-base.merge, @n8n/n8n-nodes-langchain.googlegemini, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Ishita Virmani.

Original n8n.io source

1.1 Workflow description

Title: Monitor school admission updates with web scraping, Gemini AI & email alerts
Workflow name: Monitor school admission updates with web scraping, Gemini AI & email alerts

This N8N template helps keep track of multiple school websites for admission updates and sends an email notification.

Good To Know

This template uses all free tier tools like Gemini for LLM, Email alerting,

How it works

For each School Website provided:
- Get & clean the content through HTTP Request Node
- Gemini model takes the HTML content and defined prompt that instructs on how to identify if Pre-nursery Admissions for year 2026-207 have announced yet.
- If LLM response confirms the announcement, trigger an email to the configured address.

Features

Scheduled daily checks
HTTP scraping
Google Gemini text extraction for admission for Pre-nursery
Email alerts

How to use

Import workflow.
Provide already created or new Gemini API key within "Are admissions open" node.
Setup SMTP account credentials within "Send Email" node, along with From-Email and To-Email.
Finally update your list of School and their Admission URLs within "Shortlisted Schools" node.

Customizing the workflow

It can be used for tracking school admissions for any class including Pre-Nursery/ Bal-vatika/ 1st etc. via modifying the prompt.
It can be used for tracking any school that has details uploaded on their websites and can be extracted via HTTP request node.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Split In Batches

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 2

Block 2 - Clean HTML

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 3 - Continue Loop

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 2

Block 4 - Send email

Type / Role: n8n-nodes-base.emailSend - emailSend
Config choices: Version 2.1

Block 5 - If

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 6 - Get Website Content

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 3

Block 7 - Append school Name

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 3.2

Block 8 - Are admissions Open

Type / Role: @n8n/n8n-nodes-langchain.googleGemini - googleGemini
Config choices: Version 1

Block 9 - Parse LLM response

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 10 - Shortlisted Schools

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 11 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Daily Trigger

Type / Role: n8n-nodes-base.cron - cron
Config choices: Version 1

Block 13 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Monitor school admission updates with web scraping, Gemini AI & email alerts
Complexity	intermediate
Nodes	14
Categories	Market Research, AI Summarization
Author	Ishita Virmani
Published	11 Dec 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/11691/11691.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Market Research workflows AI Summarization workflows

Frequently asked questions

What does Monitor school admission updates with web scraping, Gemini AI & email alerts do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Market Research, AI Summarization use case.

Ishita Virmani

1 workflow

Nodes

n8n-nodes-base.splitinbatches n8n-nodes-base.code n8n-nodes-base.emailsend n8n-nodes-base.if n8n-nodes-base.httprequest n8n-nodes-base.merge @n8n/n8n-nodes-langchain.googlegemini n8n-nodes-base.stickynote

Complexity

intermediate

Published 11 Dec 2025

Likes 0

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Install path: /data/workflows/11691/11691.json

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Monitor school admission updates with web scraping, Gemini AI & email alerts

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Good To Know

How it works

Features

How to use

Customizing the workflow

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Split In Batches

Block 2 - Clean HTML

Block 3 - Continue Loop

Block 4 - Send email

Block 5 - If

Block 6 - Get Website Content

Block 7 - Append school Name

Block 8 - Are admissions Open

Block 9 - Parse LLM response

Block 10 - Shortlisted Schools

Block 11 - Sticky Note

Block 12 - Daily Trigger

Block 13 - Sticky Note1

Block 14 - Sticky Note2

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions