Monitor lost backlinks with DataForSEO, Google Sheets and Gmail

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1. Workflow Overview

With this n8n automation, you no longer need to manually audit backlinks every day. The workflow connects directly t...

Best for

Market Research automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.set, n8n-nodes-base.if, n8n-nodes-base.filter, n8n-nodes-base.googlesheets, n8n-nodes-base.splitout, n8n-nodes-base.stickynote, n8n-nodes-dataforseo.dataforseobacklinksapi, n8n-nodes-base.gmail

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by DataForSEO.

Original n8n.io source

1.1 Workflow description

Title: Monitor lost backlinks with DataForSEO, Google Sheets and Gmail
Workflow name: Monitor lost backlinks with DataForSEO, Google Sheets and Gmail

With this n8n automation, you no longer need to manually audit backlinks every day. The workflow connects directly to the DataForSEO Backlinks API to pull recently lost backlinks for your domain or specific URL.

On each run, it generates a clean Google Sheets report containing lost backlinks along with key metrics such as referring source URL, referring domain, spam score, domain rating (DR), anchor text, and dofollow/nofollow status.

Once updated, the workflow automatically emails you or your team a link to the report, making it easy to recover high-value lost links, detect technical issues causing link drops and monitor backlink stability over time.

Who’s it for

This workflow is perfect for SEO teams, link-building specialists, and website owners who want a fully automated way to keep their backlink losses under control.

What it does

The workflow mautomatically detects recently lost backlinks and generates a structured report in Google Sheets to help you proactively manage backlink losses and maintain a strong profile.

How it works

Triggers automatically according to the set schedule.

Pulls recently lost backlinks using the DataForSEO Backlinks API.

Creates or updates a Google Sheets report with the latest data.

Sends an automated email with the report link.

Requirements

DataForSEO account and API credentials
Google Sheets connection in n8n
Gmail connection in n8n

Customization

You can easily customize this workflow by tracking specific URLs, changing the number of backlinks analyzed, selecting additional backlink details for your report, saving daily reports in other tools, sending alerts to Slack instead of email, or changing how often the workflow runs.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Initialize "items" field

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 2 - Merge "items" with DFS response

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 3 - Has more pages?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.3

Block 4 - Filter (has new backlinks)

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.3

Block 5 - Append columns

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 6 - Set final "items" field

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 7 - Split out items

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

Block 8 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Get lost backlinks

Type / Role: n8n-nodes-dataforseo.dataForSeoBacklinksApi - dataForSeoBacklinksApi
Config choices: Version 1

Block 11 - Set "items" field

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 12 - Create spreadsheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 13 - Append row in sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 14 - Send a message

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.2

Block 15 - Schedule Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.3

Block 16 - Aggregate

Type / Role: n8n-nodes-base.aggregate - aggregate
Config choices: Version 1

Block 17 - Prepare columns for Google Sheets

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 18 - Prepare data for Google Sheets

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 19 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Monitor lost backlinks with DataForSEO, Google Sheets and Gmail
Complexity	advanced
Nodes	19
Categories	Market Research
Author	DataForSEO
Published	25 Feb 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/13695/13695.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Market Research workflows

Frequently asked questions

What does Monitor lost backlinks with DataForSEO, Google Sheets and Gmail do?

With this n8n automation, you no longer need to manually audit backlinks every day. The workflow connects directly t...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Market Research use case.

DataForSEO

20 workflows

Nodes

n8n-nodes-base.set n8n-nodes-base.if n8n-nodes-base.filter n8n-nodes-base.googlesheets n8n-nodes-base.splitout n8n-nodes-base.stickynote n8n-nodes-dataforseo.dataforseobacklinksapi n8n-nodes-base.gmail

Complexity

advanced

Published 25 Feb 2026

Likes 0

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Install path: /data/workflows/13695/13695.json

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Monitor lost backlinks with DataForSEO, Google Sheets and Gmail

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who’s it for

What it does

How it works

Requirements

Customization

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Initialize "items" field

Block 2 - Merge "items" with DFS response

Block 3 - Has more pages?

Block 4 - Filter (has new backlinks)

Block 5 - Append columns

Block 6 - Set final "items" field

Block 7 - Split out items

Block 8 - Sticky Note1

Block 9 - Sticky Note6

Block 10 - Get lost backlinks

Block 11 - Set "items" field

Block 12 - Create spreadsheet

Block 13 - Append row in sheet

Block 14 - Send a message

Block 15 - Schedule Trigger

Block 16 - Aggregate

Block 17 - Prepare columns for Google Sheets

Block 18 - Prepare data for Google Sheets

Block 19 - Sticky Note

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions