Monitor Austrian public tenders daily with easybits PDF extraction and Slack alerts

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1. Workflow Overview

How it works Every morning, this n8n workflow automatically monitors all new Austrian public procurement notices from official EU sources. easybits.tech extracts structured data from each tender PD...

Best for

Market Research automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.scheduletrigger, n8n-nodes-base.httprequest, n8n-nodes-base.splitout, n8n-nodes-base.if, n8n-nodes-base.splitinbatches, n8n-nodes-base.wait, @easybits/n8n-nodes-extractor.easybitsextractor, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Terence Hielscher.

Original n8n.io source

1.1 Workflow description

Title: Monitor Austrian public tenders daily with easybits PDF extraction and Slack alerts
Workflow name: Monitor Austrian public tenders daily with easybits PDF extraction and Slack alerts

How it works

Every morning, this n8n workflow automatically monitors all new Austrian public procurement notices from official EU sources. easybits.tech extracts structured data from each tender PDF: title, contracting authority, federal state, contract value, submission deadline, CPV code and contact email — same JSON schema every time, regardless of document layout or language. Relevant opportunities arrive as formatted Slack alerts within minutes of publication.

Austria's public sector awards over €50 billion in contracts annually across construction, IT, consulting and healthcare. Finding relevant tenders manually means checking multiple portals and reading through PDFs every day. This workflow eliminates that entirely.

What makes this different

Extraction runs on the actual tender PDF via easybits.tech — not just portal metadata. Every Slack alert includes title, contracting authority, federal state, contract value, deadline, CPV code, contact email and a direct PDF link.

The contract value filter is fully adjustable. Change the €100k minimum in the filter node and all future alerts update automatically.

Extend this workflow

This workflow is the data foundation for a full AI tender intelligence system:

Vector database (Qdrant, Pinecone, Supabase) — store all extracted tenders as searchable vectors for semantic retrieval
Q&A bot via Slack slash command — ask "Which IT tenders are open in Vienna over €500k?" and get AI-generated answers with citations from the original PDFs
Any messaging platform — replace Slack with Telegram, WhatsApp, Microsoft Teams, Discord or Email in one node swap
Automatic application drafting — use extracted tender fields to pre-fill bid templates and submission documents automatically

For advisory on extending this workflow contact easybits.tech

Set up steps

Create a free easybits.tech account and add your API key as a credential in n8n
Replace the Slack Webhook URL in the Send Slack Alert node with your own
Adjust the €100k contract value threshold in the Filter: Min. €100k Value node to match your needs
Activate the workflow — it runs automatically every morning at 7am

Prerequisites

easybits.tech account (free tier available) — for PDF data extraction
Slack workspace with incoming webhooks enabled
n8n instance running as a service

Works for any EU country — contact easybits.tech for setup support.

Setup time: approximately 15 minutes

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Daily 7am Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.3

Block 2 - Fetch Austrian Tenders from TED

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 3 - Split Notices into Items

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

Block 4 - Filter: Open Tenders Only

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.3

Block 5 - Loop Over Tenders

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 6 - Rate Limit: TED API

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1.1

Block 7 - Download Tender PDF

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 8 - Rate Limit: easybits API

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1.1

Block 9 - easybits - Extract a document

Type / Role: @easybits/n8n-nodes-extractor.easybitsExtractor - easybitsExtractor
Config choices: Version 2

Block 10 - Filter: Min. €100k Value

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.3

Block 11 - Send Slack Alert

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 12 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Monitor Austrian public tenders daily with easybits PDF extraction and Slack alerts
Complexity	advanced
Nodes	15
Categories	Market Research, AI Summarization
Author	Terence Hielscher
Published	10 Apr 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/14974/14974.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Market Research workflows AI Summarization workflows

Frequently asked questions

What does Monitor Austrian public tenders daily with easybits PDF extraction and Slack alerts do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Market Research, AI Summarization use case.

Terence Hielscher

2 workflows

Nodes

n8n-nodes-base.scheduletrigger n8n-nodes-base.httprequest n8n-nodes-base.splitout n8n-nodes-base.if n8n-nodes-base.splitinbatches n8n-nodes-base.wait @easybits/n8n-nodes-extractor.easybitsextractor n8n-nodes-base.stickynote

Complexity

advanced

Published 10 Apr 2026

Likes 0

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Install path: /data/workflows/14974/14974.json

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Monitor Austrian public tenders daily with easybits PDF extraction and Slack alerts

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

How it works

What makes this different

Extend this workflow

Set up steps

Prerequisites

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Daily 7am Trigger

Block 2 - Fetch Austrian Tenders from TED

Block 3 - Split Notices into Items

Block 4 - Filter: Open Tenders Only

Block 5 - Loop Over Tenders

Block 6 - Rate Limit: TED API

Block 7 - Download Tender PDF

Block 8 - Rate Limit: easybits API

Block 9 - easybits - Extract a document

Block 10 - Filter: Min. €100k Value

Block 11 - Send Slack Alert

Block 12 - Sticky Note

Block 13 - Sticky Note1

Block 14 - Sticky Note2

Block 15 - Sticky Note3

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions