Skip to main content

Meeting management agent

Workflow preview

Meeting management agent preview
Open on n8n.io
n8n Cloud
$20/month : Unlimited workflows
2500 executions/month
Try free
Bright Data
THE #1 IN WEB SCRAPING
Scrape any website without limits
Try free
HOSTINGER Hostinger Early Deal
DISCOUNT 20%
Self-hosted n8n
Unlimited workflows - from $4.99/mo
Try free
Apify
#1 hub for scraping, AI & automation
6000+ actors - $5 credits/mo
Try free

Important notice

This workflow is provided as-is. Please review and test before using in production.

Overview

Use cases are many: Let users book, check, reschedule, or cancel meetings directly from Telegram. Perfect for solopreneurs, agencies, or teams who want an AI-powered assistant that prevents double-bookings, manages Google Calendar, and even sends email invites automatically.

Good to know At time of writing, this workflow uses OpenAI GPT-4.1-mini for natural conversation handling. See OpenAI Pricing for updated info. This workflow relies on Google Calendar for scheduling — if the model says “conflict found,” it means an event already exists in that time slot.

How it works

  • Telegram Chat: A user types natural requests like “Book a meeting with Sarah tomorrow at 2 PM” or “Do I have meetings on Friday?”.

  • AI Agent (OpenAI): Interprets the request, calculates dates (using Date & Time), and decides whether to create, update, or delete a meeting.

  • Conflict Checking: Before booking, the agent checks Google Calendar for existing events to avoid overlaps.

  • Meeting Management:

    • Create: Adds new events with title, description, attendees.
    • Update: Edits existing events.
    • Delete: Cancels meetings if requested.
    • Get: Lists all meetings for a date or time range.

  • Notifications: Replies instantly on Telegram and, if needed, sends a Gmail email with meeting details.

  • Memory: Keeps context of the conversation so users can speak naturally (“reschedule that meeting to 4 PM instead”).

How to use

  • Start a Telegram chat with the bot.
  • Type a request in plain English (no need for structured inputs).
  • The agent will confirm or suggest alternatives if a conflict exists.
  • Meetings appear in Google Calendar and details can be emailed via Gmail.

Requirements

  • Telegram bot connected to n8n
  • OpenAI API key (for AI-driven scheduling assistant)
  • Google Calendar account (for event creation & conflict checking)
  • Gmail account (for sending invites & confirmations)

Customising this workflow

  • Add support for multiple calendars (work, personal, shared).
  • Change the conflict-resolution logic (e.g., auto-suggest nearest free slot).
  • Include recurring meetings (weekly standups, monthly reviews).
  • Add Slack or WhatsApp integration for multi-platform scheduling.
  • Extend Gmail invites with calendar attachments (.ics files).

👉 Rakin Jakaria