Import Google Keep notes to Google Sheets using OpenAI and Google Drive

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This n8n workflow automates the import of your Google Keep notes into a structured Google Sheet, using Google Drive, OpenAI for AI powered processing, and JSON file extraction. It's perfect for use...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.manualtrigger, n8n-nodes-base.extractfromfile, n8n-nodes-base.if, @n8n/n8n-nodes-langchain.lmchatopenai, n8n-nodes-base.filter, n8n-nodes-base.stickynote, n8n-nodes-base.googledrive, n8n-nodes-base.splitinbatches

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by PollupAI.

Original n8n.io source

1.1 Workflow description

Title: Import Google Keep notes to Google Sheets using OpenAI and Google Drive
Workflow name: Import Google Keep notes to Google Sheets using OpenAI and Google Drive

This n8n workflow automates the import of your Google Keep notes into a structured Google Sheet, using Google Drive, OpenAI for AI-powered processing, and JSON file extraction. It's perfect for users who want to turn exported Keep notes into a searchable, filterable spreadsheet – optionally enhanced by AI summarization or transformation.

Who is this for?

Researchers, knowledge workers, and digital minimalists who rely on Google Keep and want to better organize or analyze their notes.
Anyone who regularly exports Google Keep notes and wants a clean, automated workflow to store them in Google Sheets.
Users looking to apply AI to process, summarize, or extract insights from raw notes.

What problem is this workflow solving?

Exporting Google Keep notes via Google Takeout gives you unstructured .json files that are hard to read and manage. This workflow solves that by:

Filtering relevant .json files
Extracting note content
(Optionally) applying AI to analyze or summarize each note
Writing the result into a structured Google Sheet

What this workflow does

Google Drive Search: Looks for .json files inside a specified "Keep" folder.
Loop: Processes files in batches of 10.
File Filtering: Filters by .json extension.
Download + Extract: Downloads each file and extracts note content from JSON.
Optional Filtering: Only keeps non-archived notes or those meeting content criteria.
AI Processing (optional): Uses OpenAI to summarize or transform the note content.
Prepare for Export: Maps note fields to be written.
Google Sheets: Appends or updates the target sheet with the note data.

Setup

Export your Google Keep notes using Google Takeout:
Deselect all, then choose only Google Keep.
Choose “Send download link via email”.
Unzip the downloaded archive and upload the .json files to your Google Drive.
Connect Google Drive, OpenAI, and Google Sheets in n8n.
Set the correct folder path for your notes in the “Search in ‘Keep’ folder” node.
Point the Google Sheet node to your spreadsheet

How to customize this workflow to your needs

Skip AI processing: If you don't need summaries or transformations, remove or disable the OpenAI Chat Model node.

Filter criteria: Customize the Filter node to extract only recent notes, or those containing specific keywords.

AI prompts: Edit the Tools Agent or Chat Model node to instruct the AI to summarize, extract tasks, categorize notes, etc.

Field mapping: Adjust the “Set fields for export” node to control what gets written to the spreadsheet.

Use this template to build a powerful knowledge extraction tool from your Google Keep archive – ideal for backups, audits, or data-driven insights.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - When clicking ‘Test workflow’

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 2 - Extract from File

Type / Role: n8n-nodes-base.extractFromFile - extractFromFile
Config choices: Version 1

Block 3 - If is archived is false

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 4 - OpenAI Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1.2

Block 5 - If extension is json

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.2

Block 6 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Search in "Keep" folder

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 8 - Loop every 10 items

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 9 - Download the files

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 10 - Put some AI treatment here if you need it

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 1.8

Block 11 - Set the fields for export

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 12 - Add to google sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

Block 13 - Filter

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 14 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 17 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 18 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 19 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Import Google Keep notes to Google Sheets using OpenAI and Google Drive
Complexity	advanced
Nodes	19
Categories	Document Extraction, AI Summarization
Author	PollupAI
Published	11 Apr 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/3517/3517.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Import Google Keep notes to Google Sheets using OpenAI and Google Drive do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

PollupAI

23 workflows

Nodes

n8n-nodes-base.manualtrigger n8n-nodes-base.extractfromfile n8n-nodes-base.if @n8n/n8n-nodes-langchain.lmchatopenai n8n-nodes-base.filter n8n-nodes-base.stickynote n8n-nodes-base.googledrive n8n-nodes-base.splitinbatches

Complexity

advanced

Published 11 Apr 2025

Likes 0

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Install path: /data/workflows/3517/3517.json

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Import Google Keep notes to Google Sheets using OpenAI and Google Drive

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who is this for?

What problem is this workflow solving?

What this workflow does

Setup

How to customize this workflow to your needs

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - When clicking ‘Test workflow’

Block 2 - Extract from File

Block 3 - If is archived is false

Block 4 - OpenAI Chat Model

Block 5 - If extension is json

Block 6 - Sticky Note

Block 7 - Search in "Keep" folder

Block 8 - Loop every 10 items

Block 9 - Download the files

Block 10 - Put some AI treatment here if you need it

Block 11 - Set the fields for export

Block 12 - Add to google sheet

Block 13 - Filter

Block 14 - Sticky Note1

Block 15 - Sticky Note2

Block 16 - Sticky Note3

Block 17 - Sticky Note4

Block 18 - Sticky Note5

Block 19 - Sticky Note6

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions