Generate stale page reports for Confluence spaces with REST API v1 and v2

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Report stale pages in Confluence This workflow generates a stale page report for Confluence spaces, helping teams keep documentation accurate, relevant, and actively maintained. What it does Identi...

Best for

Document Extraction automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.manualtrigger, n8n-nodes-base.set, n8n-nodes-base.httprequest, n8n-nodes-base.stickynote, n8n-nodes-base.filter, n8n-nodes-base.switch, n8n-nodes-base.splitout, n8n-nodes-base.aggregate

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Alexander Schnabl.

Original n8n.io source

1.1 Workflow description

Title: Generate stale page reports for Confluence spaces with REST API v1 and v2
Workflow name: Generate stale page reports for Confluence spaces with REST API v1 and v2

Report stale pages in Confluence

This workflow generates a stale page report for Confluence spaces, helping teams keep documentation accurate, relevant, and actively maintained.

What it does

Identifies Confluence pages not updated within a defined cutoff period (in days).
Supports both:
- Confluence REST API v1 (CQL search), and
- Confluence REST API v2 (spaces + pages).
Produces a clean, aggregated report including:
- Page title
- Page status
- Last updated date
- Days overdue
- Direct page URL
Ideal for content audits, documentation hygiene, and ownership reviews.

How it works

The workflow starts via a Manual Trigger.
A Set Variables node defines:
- Atlassian domain
- Space keys to scan
- Cutoff age (in days)
- API version toggle (v1 or v2)
Two execution paths are supported:
- API v1: Uses CQL search to fetch outdated pages directly.
- API v2: Fetches spaces → pages → filters pages by last modified date.
All pages are normalized into a consistent format.
Results are aggregated into a single stalePages array for easy reuse in downstream steps.

Setup

Configure the Set Variables node:
- atlassianDomain → your Confluence base URL
- spaceKeys → comma-separated space keys (e.g. DOCS, ENG)
- cutoffDateDays → age threshold (e.g. 90)
- apiV2 → true (recommended) or false for legacy CQL
Create an HTTP Basic Auth credential:
- Atlassian email + API token
- Assign it to all HTTP Request nodes
Optional:
- Extend the workflow with email notifications, Slack alerts, or CSV exports.

Notes

API v2 is recommended and future-proof; API v1 is included for legacy compatibility.
Pagination limits are set to 50 items per request — increase if your spaces contain many pages.
If no results are returned:
- Verify space keys
- Check cutoff logic
- Confirm API permissions for the token
Tested against Confluence Cloud.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - When clicking ‘Execute workflow’

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 2 - Set Variables

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 3 - Confluence - Get Spaces

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 4 - Format Space Ids

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 5 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Confluence - Get Outdated Spaces via CQL

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 8 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Filter Version by cutoffDate

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.3

Block 10 - Switch API Version

Type / Role: n8n-nodes-base.switch - switch
Config choices: Version 3.4

Block 11 - Set Report Data V2

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 12 - Set Report Data V1

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 13 - Split Out Pages V1

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

Block 14 - Split Out Pages V2

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

Block 15 - Aggregate

Type / Role: n8n-nodes-base.aggregate - aggregate
Config choices: Version 1

Block 16 - Confluence - Get Pages

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 17 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 18 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Generate stale page reports for Confluence spaces with REST API v1 and v2
Complexity	advanced
Nodes	18
Categories	Document Extraction
Author	Alexander Schnabl
Published	28 Dec 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/12237/12237.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows

Frequently asked questions

What does Generate stale page reports for Confluence spaces with REST API v1 and v2 do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction use case.

Alexander Schnabl

6 workflows

Nodes

n8n-nodes-base.manualtrigger n8n-nodes-base.set n8n-nodes-base.httprequest n8n-nodes-base.stickynote n8n-nodes-base.filter n8n-nodes-base.switch n8n-nodes-base.splitout n8n-nodes-base.aggregate

Complexity

advanced

Published 28 Dec 2025

Likes 0

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Install path: /data/workflows/12237/12237.json

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Generate stale page reports for Confluence spaces with REST API v1 and v2

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Report stale pages in Confluence

What it does

How it works

Setup

Notes

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - When clicking ‘Execute workflow’

Block 2 - Set Variables

Block 3 - Confluence - Get Spaces

Block 4 - Format Space Ids

Block 5 - Sticky Note

Block 6 - Sticky Note1

Block 7 - Confluence - Get Outdated Spaces via CQL

Block 8 - Sticky Note2

Block 9 - Filter Version by cutoffDate

Block 10 - Switch API Version

Block 11 - Set Report Data V2

Block 12 - Set Report Data V1

Block 13 - Split Out Pages V1

Block 14 - Split Out Pages V2

Block 15 - Aggregate

Block 16 - Confluence - Get Pages

Block 17 - Sticky Note6

Block 18 - Sticky Note7

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions