Generate PDF invoices from Google Sheets with PDF.co

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This workflow automatically pulls invoice rows from Google Sheets and generates a PDF invoice using a PDF.co template. Perfect for small businesses that manage invoices in Sheets but need professio...

Best for

Invoice Processing automation workflows
Multimodal AI automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.manualtrigger, n8n-nodes-base.stickynote, n8n-nodes-base.googlesheets, n8n-nodes-base.code, n8n-nodes-pdfco.pdfco api

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Robert Breen.

Original n8n.io source

1.1 Workflow description

Title: Generate PDF invoices from Google Sheets with PDF.co
Workflow name: Generate PDF invoices from Google Sheets with PDF.co

This workflow automatically pulls invoice rows from Google Sheets and generates a PDF invoice using a PDF.co template.
Perfect for small businesses that manage invoices in Sheets but need professional, ready-to-send PDFs.

⚙️ Setup Instructions

1️⃣ Connect Google Sheets

Copy this Invoice Template Sheet into your own Drive
In n8n → Credentials → New → Google Sheets (OAuth2)
- Log in with your Google account and save
In the workflow, select your Spreadsheet ID and Worksheet (Sheet1) in the Google Sheets node

2️⃣ Connect PDF.co

Create a free account at PDF.co
Copy your API Key from the dashboard
In n8n → Credentials → New → PDF.co API
- Paste your API Key → Save
In the PDF.co node, select your credential and choose the HTML Template to PDF operation

3️⃣ Create Your PDF.co HTML Template

In your PDF.co dashboard, go to Templates → New Template
Paste in the HTML from the template section below
Save the template and copy its Template ID
Replace the templateId in the workflow with your new ID

🧠 How It Works

Get Invoice Rows → Reads your Google Sheet rows (customer, line items, totals)
Convert to HTML Import (Code node) → Formats rows into structured data for the invoice template
Create PDF (PDF.co) → Sends the data into PDF.co and generates a professional PDF invoice

📬 Contact

Need help customizing this (e.g., add taxes, change invoice styling, or auto-email invoices)?

📧 [email protected]
🔗 Robert Breen
🌐 ynteractive.com

📄 Full HTML Template for PDF.co

Use this HTML when creating your PDF.co template:

&lt;!DOCTYPE html&gt;
&lt;html&gt;
&lt;head&gt;
  &lt;meta charset="utf-8" /&gt;
  &lt;title&gt;Invoice {{invoiceNumber}}&lt;/title&gt;
  &lt;style&gt;
    body { font-family: Arial, Helvetica, sans-serif; margin: 36px; color: #222; }
    .header { display: flex; justify-content: space-between; align-items: center; }
    .brand { max-height: 56px; }
    h1 { margin: 12px 0 4px; font-size: 22px; }
    .meta { font-size: 12px; color: #555; }
    .two-col { display: flex; gap: 24px; margin-top: 16px; }
    .box { flex: 1; border: 1px solid #ddd; padding: 12px; border-radius: 6px; }
    .label { font-size: 11px; color: #666; text-transform: uppercase; letter-spacing: .02em; }
    table { width: 100%; border-collapse: collapse; margin-top: 16px; }
    th, td { border-bottom: 1px solid #eee; padding: 10px 8px; font-size: 13px; }
    th { background: #fafafa; text-align: left; }
    tfoot td { border-top: 2px solid #ddd; font-size: 13px; }
    .right { text-align: right; }
    .totals td { padding: 6px 8px; }
    .grand { font-weight: 700; font-size: 14px; }
    .notes { margin-top: 18px; font-size: 12px; color: #444; }
  &lt;/style&gt;
&lt;/head&gt;
&lt;body&gt;
  <div>
    <div>
      <h1>Invoice {{invoiceNumber}}</h1>
      <div>Date: {{invoiceDate}} &nbsp; | &nbsp; Due: {{dueDate}}</div>
    </div>
    {{#company.logoUrl}}
    <img src alt="Logo" />
    {{/company.logoUrl}}
  </div>

  <div>
    <div>
      <div>From</div>
      <div><strong>{{company.name}}</strong></div>
      <div>{{company.address}}</div>
      <div>{{company.phone}}</div>
      <div>{{company.email}}</div>
    </div>
    <div>
      <div>Bill To</div>
      <div><strong>{{billTo.name}}</strong></div>
      <div>{{billTo.address}}</div>
      <div>{{billTo.email}}</div>
    </div>
  </div>

  <table>
    <thead>
      <tr>
        <th>#</th>
        <th>Description</th>
        <th>Qty</th>
        <th>Unit Price</th>
        <th>Line Total</th>
      </tr>
    </thead>
    <tbody>
      {{#items}}
      <tr>
        <td>{{line}}</td>
        <td>{{description}}</td>
        <td>{{qty}}</td>
        <td>{{unitPriceFmt}}</td>
        <td>{{lineTotalFmt}}</td>
      </tr>
      {{/items}}
    </tbody>
    <tfoot>
      <tr>
        <td colspan="4">Subtotal</td>
        <td>{{subTotalFmt}}</td>
      </tr>
      <tr>
        <td colspan="4">Tax ({{taxRatePct}})</td>
        <td>{{taxAmountFmt}}</td>
      </tr>
      <tr>
        <td colspan="4">Discount</td>
        <td>-{{discountFmt}}</td>
      </tr>
      <tr>
        <td colspan="4">Total</td>
        <td>{{totalFmt}}</td>
      </tr>
    </tfoot>
  </table>

  <div>
    <strong>Notes:</strong> {{notes}}<br />
    <strong>Terms:</strong> {{terms}}
  </div>
&lt;/body&gt;
&lt;/html&gt;

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - When clicking ‘Execute workflow’

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 2 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note51

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Get Invoice Rows

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 5 - Convert to html import

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 6 - Create PDF

Type / Role: n8n-nodes-pdfco.PDFco Api - PDFco Api
Config choices: Version 1

Block 7 - Sticky Note57

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note58

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Generate PDF invoices from Google Sheets with PDF.co
Complexity	intermediate
Nodes	8
Categories	Invoice Processing, Multimodal AI
Author	Robert Breen
Published	26 Aug 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/7859/7859.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Invoice Processing workflows Multimodal AI workflows

Frequently asked questions

What does Generate PDF invoices from Google Sheets with PDF.co do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Invoice Processing, Multimodal AI use case.

Robert Breen

90 workflows

Nodes

n8n-nodes-base.manualtrigger n8n-nodes-base.stickynote n8n-nodes-base.googlesheets n8n-nodes-base.code n8n-nodes-pdfco.pdfco api

Complexity

intermediate

Published 26 Aug 2025

Likes 0

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Install path: /data/workflows/7859/7859.json

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Generate PDF invoices from Google Sheets with PDF.co

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

⚙️ Setup Instructions

1️⃣ Connect Google Sheets

2️⃣ Connect PDF.co

3️⃣ Create Your PDF.co HTML Template

🧠 How It Works

📬 Contact

📄 Full HTML Template for PDF.co

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - When clicking ‘Execute workflow’

Block 2 - Sticky Note

Block 3 - Sticky Note51

Block 4 - Get Invoice Rows

Block 5 - Convert to html import

Block 6 - Create PDF

Block 7 - Sticky Note57

Block 8 - Sticky Note58

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions