Extract PDF itineraries to Google Sheets with GPT-4.1-Mini & Gmail notifications

Name: Extract PDF itineraries to Google Sheets with GPT-4.1-Mini & Gmail notifications
Availability: InStock
Author: Cheng Siong Chin

Extract PDF itineraries to Google Sheets with GPT-4.1-Mini & Gmail notifications preview

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Important notice

This workflow is provided as-is. Please review and test before using in production.

Overview

Extract PDF Itineraries to Google Sheets with GPT-4.1-Mini & Gmail Notifications

Overview

Automates PDF data extraction using OpenAI GPT, saves to Google Sheets, sends email confirmations. Reduces manual entry by 90%.

How It Works

Receives PDF uploads via form
Splits & loops through files
AI extracts structured data
Appends to Sheets with timestamps
Sends confirmation email

Prerequisites

OpenAI API key (platform.openai.com)
Google Workspace (Sheets & Gmail)
n8n v1.0.0+

Setup

Add OpenAI API key to n8n credentials
Create Google Sheet with extraction columns, authorize OAuth2
Configure Gmail OAuth2
Import workflow JSON
Edit AI prompt for your fields
Activate & share form URL

Customization

Modify extraction prompts
Adjust Sheets mapping
Customize email templates
Add error handling/validation
Extend to Word/Excel files

Use Cases

Invoices, expense reports, resumes, contracts, forms, legal docs

Cheng Siong Chin

193 workflows

Nodes

@n8n/n8n-nodes-langchain.openai @n8n/n8n-nodes-langchain.lmchatopenai n8n-nodes-base.stickynote n8n-nodes-base.googlesheets n8n-nodes-base.splitinbatches n8n-nodes-base.formtrigger n8n-nodes-base.splitout n8n-nodes-base.gmail

Complexity

intermediate

Published 05 Oct 2025

Likes 0

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Install path: /data/workflows/9281/9281.json

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Extract PDF itineraries to Google Sheets with GPT-4.1-Mini & Gmail notifications

Workflow preview

Important notice

Overview

Extract PDF Itineraries to Google Sheets with GPT-4.1-Mini & Gmail Notifications

Overview

How It Works

Prerequisites

Setup

Customization

Use Cases