Extract expenses from emails and add to Google Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This workflow will check a mailbox for new emails and if the Subject contains Expenses or Reciept it will send the attachment to Mindee for processing then it will update a Google sheet with the va...

Best for

Invoice Processing automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.if, n8n-nodes-base.set, n8n-nodes-base.emailreadimap, n8n-nodes-base.mindee, n8n-nodes-base.googlesheets

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Jonathan.

Original n8n.io source

1.1 Workflow description

Title: Extract expenses from emails and add to Google Sheets
Workflow name: Extract expenses from emails and add to Google Sheets

To use this node you will need to set the Email Read node to use your mailboxes credentials and configure the Mindee and Google Sheets nodes to use your credentials.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Check subject

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 2 - Setup Variables

Type / Role: n8n-nodes-base.set - set
Config choices: Version 1

Block 3 - Check for new emails

Type / Role: n8n-nodes-base.emailReadImap - emailReadImap
Config choices: Version 1

Block 4 - Read Receipts

Type / Role: n8n-nodes-base.mindee - mindee
Config choices: Version 1

Block 5 - Set column data

Type / Role: n8n-nodes-base.set - set
Config choices: Version 1

Block 6 - Add to Google Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 1

3. Summary Table

Workflow	Extract expenses from emails and add to Google Sheets
Complexity	intermediate
Nodes	6
Categories	Invoice Processing, AI Summarization
Author	Jonathan
Published	17 Feb 2022

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/1466/1466.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Invoice Processing workflows AI Summarization workflows

Frequently asked questions

What does Extract expenses from emails and add to Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Invoice Processing, AI Summarization use case.

Jonathan

33 workflows

Nodes

n8n-nodes-base.if n8n-nodes-base.set n8n-nodes-base.emailreadimap n8n-nodes-base.mindee n8n-nodes-base.googlesheets

Complexity

intermediate

Published 17 Feb 2022

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/1466/1466.json

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Extract expenses from emails and add to Google Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Check subject

Block 2 - Setup Variables

Block 3 - Check for new emails

Block 4 - Read Receipts

Block 5 - Set column data

Block 6 - Add to Google Sheet

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions