Extract data from email attachments to Airtable with DocuPipe AI

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1. Workflow Overview

Who is this for? Teams that receive documents via email and want structured data automatically extracted and saved to an Airtable base for tracking, review, or furt...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.emailreadimap, n8n-nodes-base.if, n8n-nodes-base.set, n8n-nodes-docupipe.docupipe, n8n-nodes-docupipe.docupipetrigger, n8n-nodes-base.code, n8n-nodes-base.airtable

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Uri.

Original n8n.io source

1.1 Workflow description

Title: Extract data from email attachments to Airtable with DocuPipe AI
Workflow name: Extract data from email attachments to Airtable with DocuPipe AI

Who is this for?

Teams that receive documents via email and want structured data automatically extracted and saved to an Airtable base for tracking, review, or further automation. Works with any IMAP email provider - Outlook, Yahoo, or custom domains.

What it does

This template contains two connected flows:

Scenario 1 - Upload: Watches your inbox for new emails with attachments, filters by subject keywords (invoice, receipt, contract), extracts email metadata, and uploads the attachment to DocuPipe for AI-powered extraction.
Scenario 2 - Process & Save: When DocuPipe finishes extracting, the webhook fires, results are fetched, processed into Airtable-compatible format (nested objects and arrays are serialized), enriched with metadata (document name, timestamp), and saved as a new record.

How to set up

Install the DocuPipe community node via Settings > Community Nodes
Connect your IMAP email account (server, port, username, password)
Customize the subject filter keywords in the Filter by Subject node
Sign up at docupipe.ai, then get your DocuPipe API key at app.docupipe.ai/settings/general
Select an extraction schema in the Upload node
Connect your Airtable account, select your base and table
Ensure your Airtable column names match the schema field names
Activate the workflow

Requirements

A DocuPipe account with an API key
An email account with IMAP access
An Airtable account with a table configured for your data
Self-hosted n8n (required for community nodes)

Note: Requires the DocuPipe community node. Install via Settings > Community Nodes.

Categories: Productivity, Data & Storage

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - New Email with Attachment

Type / Role: n8n-nodes-base.emailReadImap - emailReadImap
Config choices: Version 2

Block 5 - Filter by Subject

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 6 - Extract Email Info

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 7 - Upload Attachment & Extract Data

Type / Role: n8n-nodes-docupipe.docuPipe - docuPipe
Config choices: Version 1

Block 8 - Extraction Complete

Type / Role: n8n-nodes-docupipe.docuPipeTrigger - docuPipeTrigger
Config choices: Version 1

Block 9 - Get Extracted Data

Type / Role: n8n-nodes-docupipe.docuPipe - docuPipe
Config choices: Version 1

Block 10 - Process for Airtable

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 11 - Add Metadata

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 12 - Create Record in Airtable

Type / Role: n8n-nodes-base.airtable - airtable
Config choices: Version 2.1

3. Summary Table

Workflow	Extract data from email attachments to Airtable with DocuPipe AI
Complexity	intermediate
Nodes	12
Categories	Document Extraction, AI Summarization
Author	Uri
Published	25 Mar 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/14328/14328.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Extract data from email attachments to Airtable with DocuPipe AI do?

Who is this for? Teams that receive documents via email and want structured data automatically extracted and saved to an Airtable base for tracking, review, or furt...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

Uri

3 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.emailreadimap n8n-nodes-base.if n8n-nodes-base.set n8n-nodes-docupipe.docupipe n8n-nodes-docupipe.docupipetrigger n8n-nodes-base.code n8n-nodes-base.airtable

Complexity

intermediate

Published 25 Mar 2026

Likes 0

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Install path: /data/workflows/14328/14328.json

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Extract data from email attachments to Airtable with DocuPipe AI

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who is this for?

What it does

How to set up

Requirements

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note1

Block 3 - Sticky Note2

Block 4 - New Email with Attachment

Block 5 - Filter by Subject

Block 6 - Extract Email Info

Block 7 - Upload Attachment & Extract Data

Block 8 - Extraction Complete

Block 9 - Get Extracted Data

Block 10 - Process for Airtable

Block 11 - Add Metadata

Block 12 - Create Record in Airtable

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions