{"workflow":{"id":14328,"name":"Extract data from email attachments to Airtable with DocuPipe AI","views":64,"recentViews":2,"totalViews":64,"createdAt":"2026-03-25T19:20:55.013Z","description":"![Screenshot_2.jpg](fileId:5185)\n## Who is this for?                                                                                                                                                                                                                                                                \n                  \n  Teams that receive documents via email and want structured data automatically extracted and saved to an Airtable base for tracking, review, or further automation. Works with any IMAP email provider - Outlook, Yahoo, or custom domains.                                         \n  \n  ## What it does                                                                                                                                                                                                                                                                    \n                  \n  This template contains two connected flows:\n\n  - **Scenario 1 - Upload:** Watches your inbox for new emails with attachments, filters by subject keywords (invoice, receipt, contract), extracts email metadata, and uploads the attachment to DocuPipe for AI-powered extraction.                                                \n  - **Scenario 2 - Process & Save:** When DocuPipe finishes extracting, the webhook fires, results are fetched, processed into Airtable-compatible format (nested objects and arrays are serialized), enriched with metadata (document name, timestamp), and saved as a new record.\n                                                                                                                                                                                                                                                                                     \n  ## How to set up\n                                                                                                                                                                                                                                                                                     \n  1. Install the **DocuPipe community node** via Settings > Community Nodes                                                                                                                                                                                                          \n  2. Connect your **IMAP email** account (server, port, username, password)\n  3. Customize the **subject filter** keywords in the Filter by Subject node                                                                                                                                                                                                         \n  4. Sign up at [docupipe.ai](https://docupipe.ai), then get your **DocuPipe API key** at [app.docupipe.ai/settings/general](https://app.docupipe.ai/settings/general)                                                                                                               \n  5. Select an extraction **schema** in the Upload node                                                                                                                                                                                                                              \n  6. Connect your **Airtable** account, select your base and table                                                                                                                                                                                                                   \n  7. Ensure your Airtable column names match the schema field names                                                                                                                                                                                                                  \n  8. Activate the workflow                                                                                                                                                                                                                                                           \n                                                                                                                                                                                                                                                                                     \n  ## Requirements                                                                                                                                                                                                                                                                    \n                  \n  - A DocuPipe account with an API key\n  - An email account with IMAP access\n  - An Airtable account with a table configured for your data\n  - Self-hosted n8n (required for community nodes)                                                                                                                                                                                                                                   \n  \n  **Note:** Requires the [DocuPipe community node](https://www.npmjs.com/package/n8n-nodes-docupipe). Install via Settings > Community Nodes.                                                                                                                                        \n                  \n  Categories: Productivity, Data & Storage","workflow":{"meta":{"instanceId":""},"nodes":[{"id":"5035c41c-a247-4078-95d6-f828595fca9a","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[-700,-260],"parameters":{"width":520,"height":1020,"content":"## Email to DocuPipe to Airtable\n\nAutomatically extract structured data from email attachments using [DocuPipe](https://docupipe.ai) AI and save results to Airtable. Works with any IMAP email provider (Outlook, Yahoo, custom domains).\n\n### Who is this for?\nTeams that receive documents via email and want structured data automatically extracted and saved to an Airtable base for tracking, review, or further automation.\n\n### How it works\nThis template contains two connected flows:\n\n**Scenario 1 - Upload:** Watches your inbox for new emails with attachments, filters by subject keywords (e.g. invoice, receipt), extracts email metadata, and uploads the attachment to DocuPipe.\n\n**Scenario 2 - Process & Save:** When DocuPipe finishes extracting, the webhook fires, results are fetched, processed into Airtable-compatible format with metadata, and saved as a new record.\n\n### How to set up\n1. Connect your **IMAP email** account (server, port, username, password)\n2. Customize the **subject filter** keywords in the Filter by Subject node\n3. Sign up at [docupipe.ai](https://docupipe.ai), then get your **DocuPipe API key** at [app.docupipe.ai/settings/general](https://app.docupipe.ai/settings/general)\n4. Select an extraction **schema** in the Upload node\n5. Connect your **Airtable** account, select your base and table\n6. Ensure your Airtable column names match the schema field names\n7. Activate this workflow\n\n### Requirements\n- A [DocuPipe](https://docupipe.ai) account with an API key\n- An email account with IMAP access\n- An Airtable account with a table configured for your data\n- An extraction schema configured in DocuPipe\n\n**Note:** Requires the [DocuPipe community node](https://www.npmjs.com/package/n8n-nodes-docupipe). Install via Settings > Community Nodes."},"typeVersion":1},{"id":"43a28b75-3b08-44dd-a904-a190680d7a57","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[-60,-120],"parameters":{"color":7,"width":1200,"height":380,"content":"## Scenario 1 - Upload Email Attachments to DocuPipe\nNew emails with attachments are detected via IMAP, filtered by subject keywords (invoice, receipt, etc.), and email metadata is extracted before uploading to DocuPipe. Works with any IMAP email provider - Outlook, Yahoo, or custom domains. The extraction runs asynchronously - results arrive via webhook in Scenario 2."},"typeVersion":1},{"id":"f6629173-293f-4e5c-92ff-20af3c14308e","name":"Sticky Note2","type":"n8n-nodes-base.stickyNote","position":[-60,300],"parameters":{"color":7,"width":1420,"height":440,"content":"## Scenario 2 - Process Extraction Results & Save to Airtable\nWhen DocuPipe completes extraction, the webhook triggers this flow. The extracted data is fetched, processed into Airtable-compatible format (nested objects and arrays are serialized), enriched with metadata, and saved as a new record in your Airtable base."},"typeVersion":1},{"id":"82a7fd41-f989-4625-9697-d784201f709c","name":"New Email with Attachment","type":"n8n-nodes-base.emailReadImap","position":[0,60],"parameters":{"mailbox":"INBOX","options":{"downloadAttachments":true}},"credentials":{"imap":{"id":"credential-id","name":"IMAP account"}},"typeVersion":2},{"id":"ceeb2df9-e9f3-4add-b162-38ec058356ee","name":"Filter by Subject","type":"n8n-nodes-base.if","position":[240,60],"parameters":{"options":{},"conditions":{"options":{"version":2,"caseSensitive":false,"typeValidation":"strict"},"combinator":"or","conditions":[{"id":"subject-1","operator":{"name":"filter.operator.contains","type":"string","operation":"contains"},"leftValue":"={{ $json.subject }}","rightValue":"invoice"},{"id":"subject-2","operator":{"name":"filter.operator.contains","type":"string","operation":"contains"},"leftValue":"={{ $json.subject }}","rightValue":"receipt"},{"id":"subject-3","operator":{"name":"filter.operator.contains","type":"string","operation":"contains"},"leftValue":"={{ $json.subject }}","rightValue":"contract"}]}},"typeVersion":2.2},{"id":"6fff0198-019c-46c0-a543-99f5cf61dbe2","name":"Extract Email Info","type":"n8n-nodes-base.set","position":[480,60],"parameters":{"options":{"include":"all"},"assignments":{"assignments":[{"id":"email-1","name":"emailFrom","type":"string","value":"={{ $json.from }}"},{"id":"email-2","name":"emailSubject","type":"string","value":"={{ $json.subject }}"},{"id":"email-3","name":"emailDate","type":"string","value":"={{ $json.date }}"}]}},"typeVersion":3.4},{"id":"e7bc5d8f-1d7a-4473-a007-54e0f7ee6604","name":"Upload Attachment & Extract Data","type":"n8n-nodes-docupipe.docuPipe","position":[720,60],"parameters":{"resource":"extraction","schemaId":{"__rl":true,"mode":"list","value":""},"inputMode":"binary","operation":"uploadAndExtract","binaryPropertyName":"attachment_0"},"credentials":{"docuPipeApi":{"id":"credential-id","name":"DocuPipe API"}},"typeVersion":1},{"id":"e68250be-109d-488c-b212-d714a236afd7","name":"Extraction Complete","type":"n8n-nodes-docupipe.docuPipeTrigger","position":[0,480],"webhookId":"7fe53080-948f-4347-839f-fca0ddaf7be3","parameters":{"event":"standardization.processed.success"},"credentials":{"docuPipeApi":{"id":"credential-id","name":"DocuPipe API"}},"typeVersion":1},{"id":"f3772d55-4d37-4b7a-8515-20425cf67fea","name":"Get Extracted Data","type":"n8n-nodes-docupipe.docuPipe","position":[260,480],"parameters":{"resource":"extraction","operation":"getResult","standardizationId":"={{ $json.standardizationId }}"},"credentials":{"docuPipeApi":{"id":"credential-id","name":"DocuPipe 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}];\n"},"typeVersion":2},{"id":"6dc7f0e0-3287-4124-bc0d-33c6975275c2","name":"Add Metadata","type":"n8n-nodes-base.set","position":[780,480],"parameters":{"options":{"include":"all"},"assignments":{"assignments":[{"id":"meta-1","name":"Document Name","type":"string","value":"={{ $('Get Extracted Data').item.json.documentName }}"},{"id":"meta-2","name":"Extracted At","type":"string","value":"={{ $now.toISO() }}"}]}},"typeVersion":3.4},{"id":"c5bb0ea1-39ac-40f6-8c1e-0a3630b0d0df","name":"Create Record in Airtable","type":"n8n-nodes-base.airtable","position":[1040,480],"parameters":{"table":{"__rl":true,"mode":"list","value":""},"columns":{"mappingMode":"autoMapInputData"},"options":{},"operation":"create","application":{"__rl":true,"mode":"list","value":""}},"credentials":{"airtableTokenApi":{"id":"credential-id","name":"Airtable account"}},"typeVersion":2.1}],"pinData":{},"connections":{"Add Metadata":{"main":[[{"node":"Create Record in Airtable","type":"main","index":0}]]},"Filter by 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n8n"},{"url":"https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/","icon":"☀️","label":"2021: The Year to Automate the New You with n8n"},{"url":"https://n8n.io/blog/how-to-build-a-low-code-self-hosted-url-shortener/","icon":"🔗","label":"How to build a low-code, self-hosted URL shortener in 3 steps"},{"url":"https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/","icon":"👥","label":"How to get started with CRM automation (with 3 no-code workflow ideas"},{"url":"https://n8n.io/blog/automate-google-apps-for-productivity/","icon":"💡","label":"15 Google apps you can combine and automate to increase productivity"},{"url":"https://n8n.io/blog/building-an-expense-tracking-app-in-10-minutes/","icon":"📱","label":"Building an expense tracking app in 10 minutes"},{"url":"https://n8n.io/blog/why-this-product-manager-loves-workflow-automation-with-n8n/","icon":"🧠","label":"Why this Product Manager loves workflow automation with 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