Create sales orders with Web POS interface, AI reports, Telegram alerts & sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Smart POS System with Live Updates to Telegram & Sheets This Smart POS (Point of Sale) System template provides a lightweight yet powerful sales management solution. It features a modern web based ...

Best for

CRM automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.telegram, n8n-nodes-base.googlesheets, n8n-nodes-base.webhook, n8n-nodes-base.respondtowebhook, n8n-nodes-base.wait, n8n-nodes-base.code, @n8n/n8n-nodes-langchain.agent, @n8n/n8n-nodes-langchain.lmchatopenrouter

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Budi SJ.

Original n8n.io source

1.1 Workflow description

Title: Create sales orders with Web POS interface, AI reports, Telegram alerts & sheets
Workflow name: Create sales orders with Web POS interface, AI reports, Telegram alerts & sheets

Smart POS System with Live Updates to Telegram & Sheets

This Smart POS (Point of Sale) System template provides a lightweight yet powerful sales management solution. It features a modern web based interface for placing orders, with real time integration to Google Sheets and instant Telegram notifications, enhanced by AI-generated reports.
Ideal for small businesses, mobile vendors, or anyone who needs a quick and smart POS system.

✨ Key Features

🖥️ Modern web interface with product catalog and search
🛒 Cart system with quantity, price, and discount handling
🆔 Unique Sales ID generation for every transaction
📊 Google Sheets integration to store product and sales data
🤖 AI-generated sales summary via OpenRouter
🚀 Instant Telegram notifications for new orders

🔧 Requirements

A Google Sheet to store products and sales data
👉 Use this Google Sheets template to get started
Telegram Bot Token and User ID
(Create a bot via @BotFather)
OpenRouter API Key
(Sign up at openrouter.ai and use the LLM model)

⚙️ Setup Instructions

Set Up Your Google Sheets
- Use the template and fill in product details in the products tab
Configure Telegram Bot
- Create a bot via BotFather
- Obtain your Bot Token and Chat ID (message the bot once to get ID)
Set Up AI Agent
- In the AI agent node, replace the placeholder with your actual OpenRouter API Key

🚀 Deploy the Workflow

Activate the workflow in n8n
Open the webhook URL to access the POS interface
Enter product orders and customer details
Submit the order
Receive an instant Telegram notification with AI-generated sales summary
Data is automatically saved to Google Sheets for tracking and analysis

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Send a text message

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1.2

Block 2 - Append or update row in sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 3 - Start the webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 1

Block 4 - Get products data

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 5 - Respond to Webhook

Type / Role: n8n-nodes-base.respondToWebhook - respondToWebhook
Config choices: Version 1.4

Block 6 - Wait for click

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1

Block 7 - Respond to click

Type / Role: n8n-nodes-base.respondToWebhook - respondToWebhook
Config choices: Version 1

Block 8 - Format data for sheet

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 9 - AI Agent

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 2

Block 10 - OpenRouter Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenRouter - lmChatOpenRouter
Config choices: Version 1

Block 11 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Format data for webhook

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 13 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Create sales orders with Web POS interface, AI reports, Telegram alerts & sheets
Complexity	advanced
Nodes	16
Categories	CRM, AI Summarization
Author	Budi SJ
Published	30 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6714/6714.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source CRM workflows AI Summarization workflows

Frequently asked questions

What does Create sales orders with Web POS interface, AI reports, Telegram alerts & sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your CRM, AI Summarization use case.

Budi SJ

11 workflows

Nodes

n8n-nodes-base.telegram n8n-nodes-base.googlesheets n8n-nodes-base.webhook n8n-nodes-base.respondtowebhook n8n-nodes-base.wait n8n-nodes-base.code @n8n/n8n-nodes-langchain.agent @n8n/n8n-nodes-langchain.lmchatopenrouter

Complexity

advanced

Published 30 Jul 2025

Likes 0

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Install path: /data/workflows/6714/6714.json

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Create sales orders with Web POS interface, AI reports, Telegram alerts & sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Smart POS System with Live Updates to Telegram & Sheets

✨ Key Features

🔧 Requirements

⚙️ Setup Instructions

🚀 Deploy the Workflow

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Send a text message

Block 2 - Append or update row in sheet

Block 3 - Start the webhook

Block 4 - Get products data

Block 5 - Respond to Webhook

Block 6 - Wait for click

Block 7 - Respond to click

Block 8 - Format data for sheet

Block 9 - AI Agent

Block 10 - OpenRouter Chat Model

Block 11 - Sticky Note

Block 12 - Format data for webhook

Block 13 - Sticky Note1

Block 14 - Sticky Note2

Block 15 - Sticky Note3

Block 16 - Sticky Note4

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions