Create project summaries from meeting transcripts with GPT-4 and Google Docs

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Generate Project Summary from meeting transcript Who’s it for Project managers looking to automate client meeting summaries Client success teams needing structured deliverables from transcrip...

Best for

Document Extraction automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.httprequest, n8n-nodes-base.markdown, n8n-nodes-base.stickynote, @n8n/n8n-nodes-langchain.lmchatopenai, n8n-nodes-base.manualtrigger, n8n-nodes-base.googledocs, @n8n/n8n-nodes-langchain.chainllm, n8n-nodes-base.set

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Zain Ali.

Original n8n.io source

1.1 Workflow description

Title: Create project summaries from meeting transcripts with GPT-4 and Google Docs
Workflow name: Create project summaries from meeting transcripts with GPT-4 and Google Docs

🧾 Generate Project Summary from meeting transcript

Who’s it for 🤝

Project managers looking to automate client meeting summaries
Client success teams needing structured deliverables from transcripts
Agencies and consultants who want consistent, repeatable documentation

How it works / What it does ⚙️

Trigger: Manual or webhook trigger kicks off the workflow.
Get meeting transcript: Reads the raw transcript from a specified Google Docs file.
Generate summary: Sends transcript + instructions to OpenAI (gpt-4.1-mini) to produce a structured project summary.
Convert to HTML: Transforms the LLM-generated Markdown into styled HTML.
Prepare request: Wraps HTML and metadata into a multipart request body.
Create Google Doc: Uploads the new “Project Summary” document into your Drive folder.

How to set up 🛠️

Credentials
- Google Docs & Drive OAuth2 credentials
- OpenAI API key (gpt-4.1-mini)
Nodes configuration
- Manual Trigger / webhook node
- Google Docs “Get meeting transcript” node: set documentURL
- AI Chat Model node: select gpt-4.1-mini
- Markdown node: enable tables & emoji
- Google Drive “CreateGoogleDoc” node: set target folder ID
Paste in your IDs
- Update documentURL to your transcript doc
- Update google_drive_folder_id in the Set node
Execute
- Click “Execute Workflow” or call via webhook

Requirements 📋

n8n
Google OAuth2 scopes for Docs & Drive
OpenAI account with GPT-4.1-mini access
A Google Drive folder to store summaries

How to customize ✨

Output format: Edit the Markdown prompt in the ChainLlm node to adjust headings or tone
Timeline section: Extend LLM prompt template with your own phase table
Styling: Tweak inline CSS in the Code node (Prepare_Request) for fonts or margins
Trigger: Swap Manual Trigger for HTTP/Webhook trigger to integrate with other tools
Language model: Upgrade to a different model by changing model.value in the AI node

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - CreateGoogleDoc

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 2 - Markdown

Type / Role: n8n-nodes-base.markdown - markdown
Config choices: Version 1

Block 3 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - OpenAI Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1.2

Block 5 - When clicking ‘Execute workflow’

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 6 - Get meeting transcript

Type / Role: n8n-nodes-base.googleDocs - googleDocs
Config choices: Version 2

Block 7 - Project Summary

Type / Role: @n8n/n8n-nodes-langchain.chainLlm - chainLlm
Config choices: Version 1.6

Block 8 - set_fields

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 9 - Prepare_Request

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 10 - No Operation, do nothing

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

3. Summary Table

Workflow	Create project summaries from meeting transcripts with GPT-4 and Google Docs
Complexity	intermediate
Nodes	10
Categories	Document Extraction, AI Summarization
Author	Zain Ali
Published	19 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6177/6177.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Document Extraction workflows AI Summarization workflows

Frequently asked questions

What does Create project summaries from meeting transcripts with GPT-4 and Google Docs do?

Generate Project Summary from meeting transcript Who’s it for Project managers looking to automate client meeting summaries Client success teams needing structured deliverables from transcrip...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Document Extraction, AI Summarization use case.

Zain Ali

6 workflows

Nodes

n8n-nodes-base.httprequest n8n-nodes-base.markdown n8n-nodes-base.stickynote @n8n/n8n-nodes-langchain.lmchatopenai n8n-nodes-base.manualtrigger n8n-nodes-base.googledocs @n8n/n8n-nodes-langchain.chainllm n8n-nodes-base.set

Complexity

intermediate

Published 19 Jul 2025

Likes 0

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Install path: /data/workflows/6177/6177.json

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Create project summaries from meeting transcripts with GPT-4 and Google Docs

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

🧾 Generate Project Summary from meeting transcript

Who’s it for 🤝

How it works / What it does ⚙️

How to set up 🛠️

Requirements 📋

How to customize ✨

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - CreateGoogleDoc

Block 2 - Markdown

Block 3 - Sticky Note

Block 4 - OpenAI Chat Model

Block 5 - When clicking ‘Execute workflow’

Block 6 - Get meeting transcript

Block 7 - Project Summary

Block 8 - set_fields

Block 9 - Prepare_Request

Block 10 - No Operation, do nothing

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions